POPIA-Compliant Privacy Policy for CTMINSOC.ORG.ZA

To ensure compliance with South Africa’s Protection of Personal Information Act (POPIA)
Privacy Policy
Effective Date: 14 May 2025

Last Updated: 14 May 2025

1. Introduction
The Cape Town Mineralogical Society (“we”, “our”, “us”) respects the privacy of our visitors and members. This policy explains how we collect, use, store, and protect personal information in compliance with the Protection of Personal Information Act (POPIA).

2. Personal Information We Collect
We may collect the following types of personal information:

Contact Details: Name, email, phone number, and postal address.
Membership Information: Application details, payment status, and preferences.
Website Usage  Attendance data and participation in society activities.
3. How We Use Your Information
We collect personal information to: ✅ Process membership applications and renewals. ✅ Provide updates on events, lectures, and mineral exhibitions. ✅ Respond to inquiries and communicate with members. ✅ Improve website functionality and user experience.

4. Legal Basis for Processing Personal Data
We process personal data based on legitimate interest, consent, or legal obligations. Users may withdraw consent at any time.

5. How We Store & Protect Your Information
🔒 Personal data is stored securely using encryption and access control measures. 🔒 We do not share personal data with unauthorized third parties. 🔒 User data is retained only as long as necessary for the intended purpose.

6. Sharing of Personal Information
We do not sell personal information. However, data may be shared:

With regulatory authorities if required by law.
With service providers assisting in website management or event coordination.

7. Your Rights Under POPIA
Users have the right to: ✅ Access their personal data. ✅ Correct inaccurate information. ✅ Request deletion of their data. ✅ Withdraw consent for data processing. To exercise these rights, contact us at privacy@ctminsoc.org.za.

8. Cookies & Tracking Technologies
Our website uses cookies to improve functionality. Users can adjust settings via their browser to block or manage cookies.

9. Updates to This Privacy Policy
We may update this policy periodically. Changes will be posted on ctminsoc.org.za, and significant updates will be communicated to members.

10. Contact Information
For privacy inquiries or concerns, contact our Information Officer at: 📩 privacy@ctminsoc.org.za 📍 Cape Town Mineralogical Society, Bothasig, Cape Town