Moe & Gene Johnson (MGJ) Band & Guard Membership Financial Agreement Form

***NOTE: THIS FORM AND ITS DEPOSIT ARE DUE IN FULL AND ARE REQUIRED FOR REGISTRATION OF YOUR STUDENT(S) IN THE MOE & GENE JOHNSON BAND FOR THE 2025-2026 SCHOOL YEAR***

**Please complete one form separately for each band and each guard student**

The Moe & Gene Johnson High School band and guard programs are financially supported by Hays CISD in multiple ways, including facilities use, musical instruction, equipment/uniforms, and travel expenses for certain types of events. However, this support from the school district does NOT cover all of the costs associated with these programs. MGJ Band Booster Club support is necessary to design, produce, and perform our Marching Band show, travel to contests, and supplement musical instruction throughout the year. Accordingly, band fees are allocated appropriately to cover the costs of the following items including, but not limited to:

• Clinician fees
• Marching technicians
• Music and drill arrangement
• Property and transportation insurance
• Design and production of props
• Transportation of musical equipment and props
• Chartered travel for students
• Overnight accommodations for students
• A Portion of the meals for students

For the 2025-2026 school year, the allocated booster club band fee is $525 per student. The MGJ Band Booster Club provides two payment plan options for 2025-2026 band fees, outlined below.  Payments can be made via cash, check, credit card (subject to applicable processing fees), or venmo.

 

In addition this year the MGJ Band and Guard will be going to the Bands of America St. Louis Super Regional! Each student will be responsible for a $400 trip payment that will be paid directly to Educational Travel Adventures.  

 

PAYMENT PLAN OPTION DESCRIPTIONS: 

Option 1.  Standard Payment Plan

Satisfy the payments listed below in accordance with the indicated deadlines and payment method options:

Pay Educational Travel Adventures $400.00 for the trip to St. Louis on the following payment schedule: 

• PAYMENT 1: $125 By June 20, 2025
• PAYMENT 2: $125 By July 21, 2025
• PAYMENT 3: $150 By August 13, 2025

 

Pay Johnson Band Boosters $525 Fair Shair Fee on the following payment schedule:

• May 17, 2025 - Non-Refundable Registration Fee - $100.00 
• PAYMENT 1: $150 By July 21, 2025
• PAYMENT 2: $150 By August 13, 2025
• PAYMENT 3: $125 By Septmeber 12, 2025 

*Early payment of fees in full is welcomed but not required.  Reach out to treasurer@johnsonbands.com for more information.

 

Option 2.  Alternative/Needs-Based Payment Plan

The MGJ Band Booster Club President and/or Treasurer, in consultation with the MGJ Director of Bands, may agree to a custom payment plan, where necessary, for the payment of student fees. If this option is selected, the Parent(s)/Guardian(s) identified in this form shall work in good faith with the Band Booster Club Treasurer (treasurer@johnsonbands.com) to agree on a custom plan by no later than May 25th, 2025. A number of factors may be considered for a custom payment plan including proven financial need.  Until an agreement on a custom payment plan is reached, the requirements of the Standard Payment Plan will apply.  MGJ Band and Booster Club will make every effort to understand and accommodate its members with regard to their financial obligation to the organization. However, MGJ Band Booster Club reserves the right to recover delinquent fees by various means, including working with Moe & Gene Johnson HS admin to enforce this agreement.  Failing to pay balances due could result in things such as the student not being permitted to attend prom, losing  exemption privileges or other privileges available to a student in good standing.

 

REFUND POLICY

A refund will be issued if a student withdraws from band or guard prior to the first day of school on the following schedule and in the following amounts. The first day of school is Wednesday, August 13, 2025.  The Director of Bands must be notified in writing of a students withdrawal from the program in order to be eligible for a refund of any amount.  

As long as payments have been made according to the fee schedule outlined herein, refunds will be issued as follows:

• Withdrawal from band or guard on or before July 31 - Full refund of amounts paid less the $100 non-refundable registration fee. A refund will not be issued for students that withdraw from band on or after Wednesday, August 13, 2025.
• Withdrawal from band or guard between August 1 and August 12  - Full refund less $150. A refund will not be issued for students that withdraw from band on or after Wednesday, August 13, 2025.
• Full payment of band fees will be due from students who withdraw on or after Wednesday, August 13, 2025 in accordance with this agreement.
• Refunds will not be issued to students who withdraw from band for reasons including, but not limited to, injury, failing grades, any ineligibilty by Hays CISD, or moving out of district.

I agree to fulfill this $525 MGJ Band Booster Club fee for the student indicated on this form by the following selected payment plan option. I acknowledge that while the band fee assists in covering many of the fees associated with participating in Band and Guard, there may be other required fees, including but not limited to Winter Guard fees, private lessons, merchandise items, instrument rental fees, solo accompanist fees, meal plans, and booster club membership fees.

I understand that if I choose Payment Plan Option 2 (Alternative/Needs-Based Payment Plan) and cannot support proven needs, I will be responsible for the full fee of $525 on the schedule set forth on Payment Plan Option 1.

I understand I will be responsible for paying the Educational Travel Adventors directly for all fees associated with the trip fee and that I will be required to set up an account with Educational Travel Adventors.

 

The $100 registration fee is required and must be paid regardless of the selected Payment Plan. YOUR STUDENT IS NOT REGISTERED UNTIL THIS AGREEMENT IS SIGNED AND THE REGISTRATION FEE IS PAID.

All fee payments must be made by cash, check made payable to Johnson Band Boosters or Venmo (@JohnsonBandBoosters). A processing fee will be added to credit card transactions to account for the fees charged to the Boosters.  Student account payment overages may also be applied if approved by the Booster Treasurer.

NOTE: A late fee of $25.00 will be incurred monthly when payments are not made in a timely manner and according to the payment plan schedule. Late fees will be incurred when payments are delinquent for alternate or custom schedules as well.

The Jaguar Band may provide a limited number of instruments for student use.  These instruments include Oboe, Bassoon, Bass Clarinet, Tenor Saxophone, Baritone Saxophone, French Horn, Euphonium, Tuba, Percussion equipment, as well as instruments needed for marching band.  Instruments purchased by the school district for students are of extremely high value.  All school owned equipment must be handled with extreme care.  Students failing to care for or take care of their school issued instrument will lose the privilege to use such instruments. 

 

The following is a list of general procedures for school owned instruments:

 

1. Hays CISD does not provide insurance for individual or school owned equipment.  It is required of all students utilizing school owned instruments to provide insurance coverage for said instrument.

2. Each instrument will be issued in good playing condition.  Each issued instrument will be checked and cleaned prior to issue. Students are expected to maintain their issued instruments accordingly.

3. The band member is financially responsible for all equipment and/or materials checked out to them. Students and parents/guardians of students will be held responsible for school owned instruments issued to them. This responsibility will include fire, theft, accidental damage, abuse and general maintenance not incurred through normal use.

4. All equipment and materials must be kept in their proper storage location when not in use.

5. Hays CISD assesses a $125 fee for routine cleaning and maintenance of school owned instruments. This fee is mandatory for all school owned instruments.

6. NEVER ALLOW ANOTHER PERSON TO PLAY YOUR INSTRUMENT. YOU ARE STILL RESPONSIBLE FOR ANY DAMAGE!

 

Special Note

School owned instruments are not to be treated as "free" instruments.  Basic supplies must still be purchased, and repairs must still be made just like personally owned instruments.  Please strive to treat these instruments as if they were your own.  Most school owned instruments exceed a $4,000.00 value. Since the expense of purchasing, leasing or renting is deferred, students using school owned instruments are strongly encouraged to participate in the private lesson program.