Girl Scout Finance Report

End of Year Financial Report

Reporting Year: June 1, 2025 - May 31, 2026
Thank you for volunteering your time and energy as a Girl Scout volunteer. Your commitment to our organization truly makes a difference in the lives of the Girl Scouts you lead!

To officially close out the year and maintain accurate records, we require each troop to submit an end of year report by June 30 each year. This report has been created to simplify this process and should only take a few minutes of your time.

Submit this Finance Report by June 30, 2026. This report is for the period of June 1, 2025 through May 31, 2026. Girl Scouts of Middle Tennessee reserves the right to audit troop, Service Unit and Day Camp bank accounts and financial information at any time, this information may be used for such purposes. Day Camp finance reports are due two weeks after completion of camp.

Financial reports from troops and Service Units are required for the following reasons:
1. All Girl Scout councils are required by Girl Scouts of the USA and the Internal Revenue Service to make sure that proper records of funds are maintained and kept on file at the council office for audit purposes;
2. To protect the interest of the troop or service unit;
3. To protect the volunteers;
4. To provide helpful information for new volunteers assuming leadership of an existing group;
5. To answer any council questions on the whereabouts of group funds and the use of such funds
If you have questions or need assistance, please speak with your Regional Executive.
Which type of report would you like to complete? When completing the following form, please be prepared to attach a copy of your most current bank statement.
Part 1: Group Information
Part 1: Service Unit Information
Part 1: Troop Information
Your Name

First NameLast Name
Your Email
By providing this information, a copy of this Finance Report will be forwarded to you for your records.
Service Unit
Troop Number
Number of Active Girl Scouts for 2027
Day Camp Name
Part 2: Bank Information

Bank accounts MUST have at least two signers.
Bank Name
Has your bank account number changed since you, or a fellow volunteer, filed your finance report last year?
Account Signer #1 Information
Name of Account Signer #1

First NameLast Name
Position of Account Signer #1
Position of Account Signer #1
Position of Account Signer #1
Is Account Signer #1 a debit card holder?
Is Account Signer #1 a checkbook holder?
Does Account Signer #1 receive statements?
Account Signer #2 Information
Name of Account Signer #2

First NameLast Name
Position of Account Signer #2
Position of Account Signer #2
Position of Account Signer #2
Is Account Signer #2 a debit card holder?
Is Account Signer #2 a checkbook holder?
Does Account Signer #2 receive statements?
Account Signer #3 Information
Name of Account Signer #3

First NameLast Name
Position of Account Signer #3
Position of Account Signer #3
Position of Account Signer #3
Is Account Signer #3 a debit card holder?
Is Account Signer #3 a checkbook holder?
Does Account Signer #3 receive statements?
Part 3: Income

Reminder: All funds should flow through the troop bank account
***Start Troop Income***
Troop's Beginning Balance
This is the Ending Balance from 2024-2025 report or starting balance in account for new troops.
Total Troop Dues Collected
Please include all GSUSA Membership dues collected in your calculation.
If your Troop collected dues, how much did you collect per girl? This should exclude GSUSA membership dues
Actual Cookie Program Proceeds
Actual Fall Product Program Proceeds
Donations/Sponsorships
Other Troop Income
Please list any additional money that your troop acquired.
If you earned “Other Troop Income,” please provide an itemized list of the income sources. Include all money-earning projects/activities your troop participated in, not including Cookie and Fall Product programs.
You do not need to go into detail as it should have been included in your Permission to Conduct a Money Earning Project form. Please just list short, title-like descriptions of each project.
Troop's Total Income
This is the total income received between June 1, 2025 and May 31, 2026. This was calculated based on your input above.
***End Troop Income* *Start SU Income***
Service Unit's Beginning Balance
Activities/Camporees
Does your Service Unit use an online electronic registration and payment system for activities/camporees?
What electronic online registration and payment vendor was used?*
Proceeds Earned from Cookie Program
Proceeds Earned from Fall Product Program
Donations Received
Other Service Unit Income
If you earned “Other Service Unit Income,” please provide an itemized list of the income sources:
Service Unit's Total Income
This is the total income received between June 1, 2023 and May 31, 2024. This was calculated based on your input above.
***End SU Income* *Start Group Income***
Group's Beginning Balance
This the group's starting balance as of June 1, 2025.
Activities/Day Camp Registration Fees
Does your group use an online electronic registration and payment system for activities/day camp?
What electronic online registration and payment vendor was used?*
Other Group Income
If you earned “Other Group Income,” please provide an itemized list of the income sources:
Group's Total Income
This is the total income received between June 1, 2024 and May 31, 2025. This was calculated based on your input above.
Part 4: Expenses
***Start Troop Expenses***
GSUSA Membership Registrations
Program Activities
Example: day/overnight trips, council-sponsored programs, service unit events, etc.
Troop Supplies
Example: snacks, crafts, etc.
Girl Scouts Middle Tennessee Shop Purchases
Example: uniforms, books, etc.
Service Projects
Example: uniforms, books, etc.
Other Troop Expenses
For any “Other Troop Expenses,” please provide an itemized list of expenses:
Troop's Total Expenses
This is the total expenses incurred between June 1, 2024 and May 31, 2025. This was calculated based upon your input above.
***End Troop Expenses* *Start SU Expenses***
GSUSA Membership Registrations
Activities/Camporee
Recruitment Events
Recognitions/Tokens of Appreciation
Service Unit Meeting/Office Supplies
Start Up Funds/Kits for New Troops
Other Service Unit Expenses
For any “Other Service Unit Expenses,” please provide an itemized list of expenses:
Service Unit's Total Expenses
This is the total expenses incurred between June 1, 2024 and May 31, 2025. This was calculated based upon your input above.
***End SU Expenses* *Start Group Expenses***
Activities/Day Camp/Encampments Service Fees
These expenses would include site rental, bus fees, etc.
Group Supplies
These expenses would include food, program, office supplies, health care supplies, postage, patches/t-shirts, tokens of appreciation, etc.
Other Group Expenses
These expenses would include food, program, office supplies, health care supplies, postage, patches/t-shirts, tokens of appreciation, etc.
For any “Other Group Expenses,” please provide an itemized list of expenses:
Group's Total Expenses
This is the total expenses incurred between June 1, 2024 and May 31, 2025. This was calculated based upon your input above.
Part 5: Total Balance and Reconcile
Based on your input above, the troop's income total is:
Based on your input above, the Service Unit's income total is:
Based on your input above, the group's income total is:
Based on your input above, the troop's expenses total is:
Based on your input above, the Service Unit's expenses total is:
Based on your input above, the group's expenses total is:
The troop's ending balance (total expenses subtracted from total income) is:
The Service Unit's ending balance (total expenses subtracted from total income) is:
The group's ending balance (total expenses subtracted from total income) is:
Money Carry Over per Girl
If your ending balance does not match balances on your May bank statement, please explain the difference (outstanding deposits or checks):
Because your ending balance exceeds $500, list any ongoing project/events with specific funds earmarked/planned:
Troops can only carry over a max of $250 per girl unless the troop has a program plan for funds. Please list any ongoing project/events with specific funds earmarked/planned:
Please list any Service Unit equipment you have in your inventory and describe where the equipment is stored:
If needed, you can attach an inventory list to the upload field at the bottom of this form.
Please list any group equipment, not including office supplies, such as tents or cooking equipment you have in your inventory and describe where the equipment is stored:
If needed, you can attach an inventory list to the upload field at the bottom of this form.
Please attach a copy of your May bank statement (required) or Inventory List (if applicable):

Accepted file types: jpg, jpeg, tiff, png, pdf, xls, xlsx, doc, docx, csv, Max. file size: 48 MB.
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Please attach a copy of your bank statement (required) or Inventory List (if applicable):

Accepted file types: jpg, jpeg, tiff, png, pdf, xls, xlsx, doc, docx, csv, Max. file size: 48 MB.
Cancelof
Is your troop disbanding?
If your troop is disbanding, please take a moment after submission to read through the Troop Disband Leader Checklist. There are important steps that need to be taken to ensure that Girl Scout resources are used wisely and that all girls who wish to continue with Girl Scouts are able to do so. Please do not hesitate to reachout for assistance with any of these steps by contacting your Regional Executive.

Once you have read through the checklist, please take a moment to complete the Troop Disbandment form found in the checklist. A troop leader must submit this Troop Disbandment Form within 30 days of the last troop activity as registered members.
Should be Empty:

End of Year Financial Report

Part 1: Group Information

Part 1: Service Unit Information

Part 1: Troop Information

Part 2: Bank Information

Account Signer #1 Information

Account Signer #2 Information

Account Signer #3 Information

Part 3: Income

***Start Troop Income***

***End Troop Income* *Start SU Income***

***End SU Income* *Start Group Income***

Part 4: Expenses

***Start Troop Expenses***

***End Troop Expenses* *Start SU Expenses***

***End SU Expenses* *Start Group Expenses***

Part 5: Total Balance and Reconcile

Start Troop Income

Start Troop Expenses