HEC Catering Request Form

CATERING REQUEST FORM
Tell us about yourself
Name*
Organization*
Please enter your faculty, department, student group, or operating unit name if you are with the University of Alberta
Phone*
Email*
Have you ordered from us before?*

YesNo

Event Information
Event name*
Expected attendance*
Having an attendance number helps our staff when packing various tableware and condiments. We always try to always bring a little extra!
Service Type*

DeliveryPickupOn-site service
Our standard pickup location is The Daily Grind, on the main floor of the Students' Union Building.
Date*

MonthDayYear

AM/PM Option
We may not be able to accommodate requests for catering within the next three business days. Please contact us at catering@horowitzevents.ca to confirm.

Please note that additional service fees may apply on weekend/holiday orders.
If you are interested in multiple catering orders, please include additional delivery times here:
Catering Arrival Time*
Please let us know the earliest that we can arrive and the space will be open.
Most small orders can be set up in 5-10 minutes. However, we ask that you enter the earliest time possible as we can get quite busy, and for orders that don't require heat we may drop off earlier. Large orders can require multiple trips and we may have extra equipment to setup, which we will do earlier in the day whenever possible.

Our goal is to always have your food ready at the start of your event, and this information helps us provide the best service possible to all of campus.
On-site service*
Please provide the end time of your event
Order Location*
Equipment pickup*

Standard Pickup: 3-6pm same business dayStandard Pickup: 8-11am next business daySpecific Pickup
Specific pickup window
Please provide a 20 minute window for us to return. Additional fees may apply.
Pickup location*

Same locationDifferent location
Different pickup location
Delivery and on-site service may incur service charges.
Day-Of Contact*
If you will not be at the event yourself, please provide the contact info of someone who will be on site so we can reach out if any questions arise.
Phone Number*
For any orders outside of normal business hours, please enter a cell phone number for the contact.

Your Order
Please let us know what you're looking for! Our menus can be found here.

If you have exact numbers, please include them here. If not, our team will put together an estimate with quantities that are in line with your expected attendance.
Your order & quantities*
Eg: Assorted sandwiches and pastries for 25 guests
Please enter any dietary restrictions your group may have, along with the number of people with that restriction.

Most items on our menu can be modified to accommodate common allergies, and you do not need to list substitutes. Our team is happy to suggest alternatives.

Allergies are a top priority to our culinary team, and our chefs will make every effort to ensure that meals are prepared safely. However, all allergens are present in our kitchen and a lack of cross-contamination cannot be guaranteed. Guests with a high degree of sensitivity should take extra care and precautions.

It is helpful, although not required, if you indicate if the restriction is a preference, allergy/sensitivity, or religious restriction.
Dietaries & allergies*
Eg: 1x celiac, 1x dairy (allergy), 4x halal, 3x no onions (preference)
Additional notes on your order:

Other Services

Please feel free to click Next if none of the options below apply.
Would you like us to provide tables for your catering?Will you require linens for the catering tables?Will you require linens for other tables in the room?Would you like us to provide bar service?
Additional fees may apply.

Additional Details
I would like:*

To see an estimateTo have my order confirmed (if there are no questions), and have an Order Confirmation emailed
Payment method*

Cash or chequeUniversity of Alberta speedcodeCredit cardUASU budget codeEFT
More information on this payment type will be provided when our Coordinators reach out to get more info regarding your event.
If you already know the speedcode information for this event, please provide it here. If not, our Coordinators will ask for this information during the process of confirming your event.

Please note that our agreement with the University requires us to submit a 492 or 248 phone number with all speedcode invoices, as well as list the department with authority to use that code. Please ensure information is correct when confirming your booking.
Speedcode
Account Code
Budget Code
Additional notes/comments
Additional booking information

Please read through the following information regarding next steps.
Order Confirmation
Please note that orders are not confirmed until payment is received and you have been provided with a Catering Confirmation.

Final Numbers
Final catering numbers and dietary restrictions/allergies must be confirmed in writing seven business days out. Any changes made less than seven business days out may incur a fee.

Dietary Restrictions & Allergens
Allergies are a top priority to our culinary team, and our chefs will make every effort to ensure that meals are prepared safely. However, all allergens are present in our kitchen and a lack of cross-contamination cannot be guaranteed. Guests with a high degree of sensitivity should take extra care and precautions.

Cancellation Policy
Cancellation requests must be in writing. Orders are not considered cancelled until acknowledged by a member of our Coordination team.

Day-of-Event Contacts
If you have any questions, concerns or issues with your order on the day of your event, please contact our Operations team at 780.492.8501.

Any inquiries prior to the day of your event can be directed to your Client Coordinator.
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CATERING REQUEST FORM

Tell us about yourself

Event Information

Your Order

Other Services

Additional Details

Additional booking information