Literary Events Proposal Worksheet

LITERARY EVENTS PROPOSAL WORKSHEET
Authors, here's what you need to know:

USE THIS FORM to propose book signings, panel events, workshops, on-going creative writing classes - anything creative writing or book-related.

1. Complete the worksheet.
Many of your questions will be answered there. Be sure to include a *proposed* date that is at least four weeks away.

2 Barbara Barth will be in touch.

3 Once Barbara approves your event, we will make sure our calendar is open on your proposed date. If not, we will work with you on a new date. We usually need 2-3 weeks minimum to promote your event, so keep that in mind.

4 To teach here, we require that you join MWCA as a member. If your class is approved and you are not yet a member, please join (online at monroewaltonarts.org or in person ar the art center).

5 If this is a new event and especially if you are new to MWCA, it can take 3-5 weeks to go through this process. Your patience is appreciated.
Name*
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
OK to text?

yesno
Author proposes the following event - provide more details in the description, below

Book signing/launchOne-time workshopMulti-date class (examples - and on-going weekly or monthly class ~ or ~ a four week class, etc)Literary group meetingPanel eventOther
Event Name*
Proposed event day/date*

MonthDayYear
Date
Start time*
IF this is for a workshop, and it spans lunch-time (noon), we recommend taking a brief lunch break and ask students to bring a brown bag lunch. Add 30 minutes to your workshop time, if so.
End Time*
EVENT DESCRIPTION

This will be used to advertise your event
MWCA will use the information you provide below to promote your event through our website, newsletters, printed class lists, and social media. Please keep your description **brief, engaging, and fun**—this is your chance to spark interest!

As partners in this endeavor, we rely on you to help spread the word through your own networks. Promoting your event boosts your attendance/enrollment and increases your earning potential. MWCA will do our best to promote your event, but YOU must promote it as much (or more than!) we do.

To complete your event listing, you must also provide a **high-quality photo** -- this could be the cover of your book, a head-shot or a picture of you speaking or teaching.

**Note: We cannot publish your event until we receive all required materials.**
Brief description*
Student/participant/attendee's skill level (check all that apply)*

beginnerintermediateadvancedappropriate for all levelsdoes not apply
Recommended age range (check all that apply) for students/participants/attendees*

preschoolages 5-8ages 9-12ages 13-16ages 16 - adultadults only (21+)does not apply
IF this is a free event, please write $0 ---- CLASSES/WORKSHOPS ONLY --- Fee you wish to charge. Our sweet spot is about $10-25 per student per hour. For multiple-hour classes, the per hour fee is lowered. EXAMPLE: a one-hour class might be $20 but a two-hour class will NOT be $40 - it will usually be $30-35. Keep in mind that MWCA takes 25% of your fee. We usually add $5-10 extra for non-members. *
Please CHECK ONE about how you want supplies handled:*

All supplies included, no additional feeStudents will be asked to bring cash to class for their suppliesA supply list will be provided to students to bring to classDoes not apply
Maximum number of Students - for classes/workshops only. For free events please write any amount*
FOR CLASSES ONLY ---- Registration deadline date: we recommend 24 hours before your class. Many people wait until the last minute to register. For free events, please write the date of your proposed event*

MonthDayYear
Date
Brief bio ... your training, experience, etc.
IF YOU ARE TEACHING A WORKSHOP OR CLASS ---

**MWCA Instructor Agreement**. READ CAREFULLY. Your signature below indicates that you have read, understand and agree to these policies.

Teaching at Monroe-Walton Center for the Arts is both an honor and a responsibility. By signing this agreement, you acknowledge and accept the following terms to ensure a high-quality experience for our students and the continued success of our organization:

Compensation & Membership
- MWCA operates on a 75% Instructor / 25% Center revenue split.
- Active MWCA membership is required for all instructors. Once your class is approved, if you are not already a Member, you must become one.
Professional Expectations
- All instructors must adhere to our Instructor Policies and Code of Conduct, which will be provided to you via email.
- Professionalism, respect, and kindness toward students, staff, fellow teachers, members, and volunteers is expected at all times.
- Unprofessional, unethical, or disruptive behavior may result in immediate dismissal.
- Double-booking classes (scheduling the same class through MWCA and another location simultaneously) is not permitted and is considered unethical.
- MWCA has built a strong reputation for integrity, quality, and community trust. Any action that undermines this may result in termination of your teaching privileges.
Use of Student Information
- As an instructor at MWCA, it is essential to treat all class registrations and student information with the highest level of professionalism and respect.
- Do not add students to any personal or external mailing lists without their explicit permission.
- The contacts you make through MWCA must be used exclusively for promoting MWCA classes, programs, and events.
- Promoting outside or unrelated events using MWCA contacts is strictly prohibited.
- Maintaining trust and confidentiality is a core value of our organization, and we expect all instructors to uphold this standard.
Communication & Class Management

Instructors are responsible for all communication with their students:
- Welcome emails should be sent promptly after registration and again a few days before class. You will receive a sample email for guidance.
- Send a reminder email or text two days before your class.
- Follow-up emails after your class are encouraged to keep engagement high.
- Maintain a current roster with student contact info in case of emergencies.
- Class conduct should always be encouraging, professional, and inclusive.
- Instructors must provide all necessary class supplies unless otherwise arranged. MWCA provides classroom space, table coverings, paper towels, and trash bags.
- Classrooms must be left clean and organized after use.
Marketing & Promotion
- Promote your classes regularly through your social media and personal networks.
- Help boost MWCA’s reach by liking and sharing our posts and events.
Class Cancellations & Rescheduling
- MWCA does not cancel classes due to low registration. Even with one student, we encourage you to hold your class, and consider accepting walk-ins.
- Building a following takes time—consistency and quality are key to success.
- If you must reschedule due to weather, illness, or emergency you are responsible for notifying your students directly and coordinating a make-up date.
- (Note: MWCA follows Walton County Schools for weather closures.)
Student Feedback
- MWCA sends a **post-class survey** to students. Consistently poor feedback may result in future class proposals being declined.
---

Thank you for your dedication, creativity, and professionalism. We value your contributions to our arts community and look forward to supporting your success at MWCA.

This agreement does not constitute a contract and can be canceled at any time by either party.
Signed*

Clear
date*

MonthDayYear
Date
Should be Empty:

LITERARY EVENTS PROPOSAL WORKSHEET

EVENT DESCRIPTION