High Adventure Retreats

Welcome to the NaPali Coast Family High Adventure Retreat!
Thank you for choosing to participate in this unique experience offered by Jibson Family Counseling. This retreat blends guidance from licensed professionals with outdoor adventure and experiential learning—designed to foster emotional growth, strengthen relationships, and build personal resilience. The following informed consent outlines the scope of services, potential risks, and participant expectations. We ask that you read each section carefully and initial where indicated. Our goal is for everyone to feel safe, informed, and ready—not only to grow, but to have fun along the way!

1. Purpose and Nature of Services

High Adventure Retreats integrate traditional therapeutic tools with structured outdoor experiences to support emotional and relational enhancement. Services are facilitated by licensed clinicians and are enriched through adventure-based, experiential activities that promote growth, connection, and resilience. Retreat components may include psychoeducational workshops, therapeutic processing, and guided reflection. These are paired with nature-based or physically engaging activities such as hiking and partner-building exercises.

2. Facilitators and Clinicians

This retreat is co-led by Kristin Jibson, Licensed Marriage and Family Therapist and Ryan Jibson, Licensed Clinical Social Worker. Both Kristin and Ryan serve as licensed mental health professionals and trained facilitators of the High Adventure experience. In their dual roles, they will:

   •   Provide therapeutic guidance and group facilitation

   •   Lead or supervise outdoor and experiential activities

   •   Maintain professional, ethical, and safety standards

While licensed clinicians, during outdoor activities, they may also function in a non-clinical, facilitative role (e.g., guiding group hikes, moderating experiential exercises). Participants are encouraged to share any questions or concerns at any point during the retreat.

3. Voluntary Participation

Participation in the retreat is entirely voluntary. You may choose to decline or withdraw from any specific activity or from the retreat as a whole at any time. We encourage open communication with facilitators to help address concerns, adapt activities when appropriate, and support your safety and well-being throughout the experience.

Please note: if you choose to voluntarily withdraw from the retreat for any reason, no refunds will be issued for the unused portion of the program.

 5. Confidentiality

Kristin Jibson, LMFT, and Ryan Jibson, LCSW, follow professional confidentiality standards in accordance with HIPAA and applicable laws. Limitations to confidentiality include:

   •   Risk of harm to self or others

   •   Suspected abuse or neglect of a minor or vulnerable adult

   •   Court orders or legal obligations

Please be aware that full confidentiality cannot be guaranteed in group settings. All participants will be asked to commit to maintaining group privacy.

6. Health, Safety, and Physical Readiness

Participants must disclose any relevant physical or psychological conditions that could impact their ability to safely participate in retreat activities. In some cases, a medical clearance from a licensed healthcare provider may be requested prior to participation. This helps ensure the safety of all participants and allows facilitators to plan activities responsibly.

By registering for the retreat, participants acknowledge that outdoor and physically demanding activities carry inherent risks, including the potential for injury or emotional discomfort. Participants are responsible for assessing their own physical readiness and are encouraged to consult with their healthcare provider before attending. Facilitators reserve the right to adjust or limit participation in specific activities based on health and safety concerns.

7. Emergency Protocol

In the event of an emergency during the retreat, the following steps will be taken:

• Facilitators will initiate established safety procedures

• Emergency medical or rescue services will be contacted if necessary

• Your designated emergency contact may be notified, depending on the nature and severity of the incident

• In the unlikely event that Hawaii Search and Rescue or similar emergency response services are activated due to participant injury or medical emergency, the participant will be solely responsible for any associated costs. Jibson Family Counseling and its facilitators do not assume financial responsibility for third-party emergency services.

• Satellite phone communication will be reserved for emergency use only and is not available for general or personal communication during the retreat.

8. Fees, Payment, and Cancellation Policy

Deposit:

• A $250 per person deposit is required at the time of booking to secure your spot.
  • Refundable until December 1, 2025
  • Non-refundable after December 1, 2025

Total Trip Cost:

• Starting at $1,675 per person (based on a family of 4 sharing one hotel room). Please contact us for a personalized quote based on your family size and room needs.

Final Balance Due:

• The remaining balance is due on or before April 1, 2026

Refund Policy:

• Deposit: Non-refundable after December 1, 2025.
• Remaining Balance:
  • Full refund of the remaining balance if canceled 60 days or more before the retreat.
  • 50% refund of the remaining balance if canceled 30-59 days before the retreat.
  • Non-refundable if canceled 29 days or less before the retreat.

Travel Insurance:

We strongly encourage participants to purchase travel insurance to protect against unexpected circumstances. If you would like assistance or options for travel insurance providers, please feel free to contact us.

9. Permits and Weather

Permits:
Obtaining permits for the Kalalau Trail is one of the most challenging aspects of this retreat. The Kalalau Trail is strictly permitted, and permits are released only 90 days before the trip. While obtaining these permits can be difficult, we have been successful in the past and will do everything in our power to secure them.

In the unlikely event that we are unable to secure the necessary permits, we will be forced to cancel the retreat. All moneys paid will be fully refunded in this case.

For this reason, we strongly encourage participants to wait to book flights until 90 days before the retreat or to book using a flexible fare that allows changes.

Weather:
The retreat will proceed rain or shine, as long as the trail is open. However, in the rare case that severe weather poses a safety risk or if the trail is officially closed, we may need to cancel the retreat.

If we must cancel the retreat due to weather-related conditions, a full refund will be offered. Please note, we cannot be held responsible for weather-related cancellations outside of our control.

9. Consent to Participate

By signing below, you acknowledge and agree to the following:

• You understand the purpose, benefits, and risks of this retreat.
• You voluntarily consent to services provided by Kristin Jibson, LMFT, and Ryan Jibson, LCSW.
• You understand their dual roles as both therapists and facilitators.
• You have disclosed all necessary medical or psychological information.
• You understand the limits of confidentiality and your rights as a participant.
• You understand and accept the emergency protocol in place, including procedures for injury, emergency services, and limited satellite communication.
• You acknowledge and accept the cancellation policy, including terms related to participant withdrawal, weather, and permit availability.
• You understand that participation is contingent upon obtaining required permits, and that retreat dates may be adjusted or the retreat may be canceled in the event permits are not secured or if weather conditions make participation unsafe.

Release of Liability and Assumption of Risk

Please read carefully. This is a legally binding release of liability, waiver of claims, and assumption of risk agreement.

By signing this document, I acknowledge that I have voluntarily chosen to participate in a Jibson Family Counseling High Adventure Retreat, which may include (but is not limited to) therapeutic activities, physical exertion, and group participation. I understand that these activities involve certain inherent risks, and I accept full responsibility for any injury, loss, or damage that may result.

1. Acknowledgment of Risk

I understand and acknowledge that participating in outdoor, adventure-based, and therapeutic activities involves inherent risks, including but not limited to:

• Physical exertion and injury (e.g., sprains, fractures, dehydration)
• Exposure to elements (e.g., heat, cold, insects, wildlife, uneven terrain)
• Emotional discomfort, distress, or psychological triggers
• Equipment malfunction or misuse
• Risks associated with transportation, lodging, and group settings

I accept these risks as part of my voluntary participation.

2. Assumption of Responsibility

I certify that I am physically and emotionally capable of participating in this retreat and have disclosed all relevant medical or psychological conditions. I understand that I may decline to participate in any activity I feel is unsafe or beyond my capabilities.

3. Release and Waiver of Liability

I hereby release, waive, discharge, and hold harmless Jibson Family Counseling, its owners, employees, therapists, facilitators (including Kristin Jibson, LMFT and Ryan Jibson, LCSW), agents, contractors, and affiliates from any and all liability, claims, demands, actions, or causes of action arising out of or related to any loss, damage, or injury—including death—that may be sustained by me or my property while participating in the retreat, whether caused by negligence or otherwise.

This release includes, but is not limited to:

• Injuries or emotional distress sustained during therapeutic or physical activities
• Accidents during travel to/from retreat sites or during any planned excursions
• Loss or damage to personal property

4. Indemnification

I agree to indemnify and hold harmless Jibson Family Counseling and its affiliates from any claims, demands, or causes of action—including legal fees—brought against them as a result of my actions, participation, or failure to comply with retreat guidelines.

5. Legal Capacity and Understanding

I am of legal age and have full legal capacity to sign this document. I have read and fully understand its terms, and I acknowledge that I am signing this agreement freely and voluntarily. I understand that by signing this waiver, I am giving up certain legal rights, including the right to sue.

Children and Minor Participants

By signing below, I acknowledge that I am the parent or legal guardian of the minor(s) attending this retreat. I understand that this retreat includes physically and emotionally challenging activities, including hiking long distances while carrying a full backpack, camping in remote wilderness, and participating in group experiences designed to promote resilience and connection. I affirm, to the best of my knowledge, that my child(ren) is/are physically and emotionally capable of participating in these activities.

I understand that while guides will offer support, instruction, and general oversight, I remain responsible for the supervision and well-being of my child(ren) throughout the retreat. I consent to basic first aid being provided to my child(ren) if necessary, and I give permission for emergency medical treatment to be administered if I cannot be reached in the event of an emergency. I agree to disclose all relevant medical or mental health information prior to the retreat.

Who's Joining Us?

*Please note: Any adult children (age 18 or older) attending the retreat will need to complete and sign their own informed consent & registration form.

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