Newcomer Program - ArtWorksTO - Project Host Submission Form (Stream 2) 2025

Why Host an ArtWorksTO Newcomer Program Project?

As a Host Organization, you’ll play a critical role in advancing equity by supporting the career development of talented newcomer artists who are building their futures in Canada. Your commitment creates real pathways into the cultural workforce for artists who face systemic barriers.

Selected projects from Host Organizations will be matched to a Newcomer Educator. The Arts Educator will receive $5,000 from ArtWorksTO to cover their direct costs related to their involvement in the project (e.g. for their time, expertise, and related materials). Whether its developing arts-based programming, facilitating creative workshops, co-designing curriculum, or engaging with communities through participatory arts, the artist educator will bring new ideas, creativity, and lived experience, enriching your work and expanding your outreach in inclusive and meaningful ways.

Host Guidelines and Info Sessions registration and recordings are available on the Work in Culture website for your reference. If you have questions about your project idea, please contact Stephanie Draker at [stephaniedraker@workinculture.ca] or Ximena Berecochea at [ximena@torontoarts.org] for more information.

If you work for a City of Toronto department you are required to complete the ArtWorksTO Newcomer Program - Project Host Submission Form - for City of Toronto Departments prior to continuing to fill out the ArtWorksTO Project Submission Form. Please click this link to access the City's form.

If you have already submitted the ArtWorksTO Project Submission Form - for City of Toronto Departments, and all its required information, please proceed below to complete this form.

Project Title*

Organization/Division Name*

Please provide brief information about your organization/division:*

Who you are, what your mission and/or vision is, etc.

Contact Information - Organization's Project Host / Primary Contact

Full Name:*

Title / Position:*

Email Address:*

Phone Number:*

The proposed project should be feasible to complete within a three-month period.

Project Start Date (Estimated project start date: Week of March 2, 2026)*

Date

Project Completion Date*

Date

Description of the Project*

What is the scope of the project? Please describe the proposed arts education project or initiative. What will the arts educator be working on? (e.g. number of sessions, coordination, communication with participants, etc.)

Objectives of the Project - Audience*

What are the objectives of the project? Who are the intended participants or communities you aim to engage (e.g. youth, seniors, newcomers, specific neighbourhoods, etc.)?

What is the intended impact of the project from a learning or engagement perspective? *

What are the learning outcomes? Will the arts educator co-facilitate workshops, develop curriculum, lead community engagement, or support another form of educational activity?

Each Arts Educator is allocated by ArtWorksTO a total amount of $5,000 CND tax inclusive to complete the project. Please note: work requested exceeding the $5K will need to be covered by the organization, unless otherwise stated in the project contract. *

Please list the anticipated outcomes or deliverables. Examples might include number of workshops, educational materials created, curriculum units developed, public presentations, community showcases, etc. ***

*** Please refer to CARFAC's artist compensation standards as a guideline to align your proposed deliverables and artist fees accordingly.

For example, depending on the audience size, the recommended average compensation rate for half-day presentation (not including material costs) is $541, which covers the planning, development, and delivery session. The flat rate for a full day (more than four hours) is $757. Additional costs may apply depending on the specifics of the project. For instance, if the session is recorded for on-demand screening, an additional fee would be required.

We strongly encourage you to consult CARFAC's artists comensation standards directly for the most accurate and up-to-date information, as rates and conditions may vary based on project details.

Project proposals from potential Host Organizations will be assessed and may be adjusted in line with the $5,000 value allocated to the Arts Educators by ArtWorksTO to ensure fair and equitable compensation for the work provided. For project proposals that exceed the $5,000 value, Host Organizations have the option to supplement these direct costs themselves.

In the event that your project proposal is assessed at more than $5,000, would your organization consider contributing its own funds to fulfill the project?*

YesNoMaybe

Host Organizations are reponsible for covering indirect costs associated with hosting the newcomer participants. These may include administrative expenses, staff time, providing workspace, and other overhead costs related to the successful implementation of the project.

Project Host Submission Form 2025

Contact Information - Organization's Project Host / Primary Contact

The proposed project should be feasible to complete within a three-month period.

Total Number of Final Deliverables Needed