Event Readiness Overview
At Beat Drop, we want every event to succeed — and success starts with preparation.Events that plan, promote, and stay organized always see better results.This checklist helps you cover everything before showtime.We’re here to help you succeed, if you’re willing to put in the work.
Name
*
First Name
Last Name
Email
*
example@example.com
Cell Phone
*
Please enter a valid phone number.
Format: (000) 000-0000.
EVENT PLANING
Have you chosen an event name?
YES
NO
Do you know who is performing or hosting?
YES
NO
Have you finished your event layout?
YES
NO
Have you decided on ticket prices?
YES
NO
Is your online ticket link live and working?
YES
NO
Do you have psychical tickets printed? (if applicable)
YES
NO
Do you have a door person confirmed?
YES
NO
Do you have at least $200 in change (5s & 10s) for the door?
YES
NO
Do you have wristbands or stamps for your guests?
YES
NO
Do you have your final VIP or guest list ready?
YES
NO
Do you have walkie-talkies or radios to communicate between key staff?
YES
NO
Have you spoken with the venue about anything you still have questions about?
YES
NO
Marketing & Promotion
Have you created a Facebook event page?
YES
NO
Is it posted on all social media platforms?
YES
NO
Are you running boosted or paid ads?
YES
NO
Have a flyer made?
YES
NO
Does the flyer clearly show Beat Drop Logo, address, time, and ticket price?
YES
NO
Are you posting the event on your story daily?
YES
NO
Have you printed flyers to hang up at the venue?
YES
NO
Have you printed flyers to hang around town?
YES
NO
Have you made a video promo for the event?
YES
NO
Will you have a photographer or videographer to document the show?
YES
NO
Have you shared the event in multiple social media groups?
YES
NO
Have you posted the event on your personal pages?
YES
NO
Have you told your friends and supporters about it directly?
YES
NO
Setup, Sales & Vendors
Have you decided on what kind of tables and chairs you want?
YES
NO
Are you planning to sell tables or VIP sections?
YES
NO
Will you have any vendors?
YES
NO
Have you decided how large each vendor booth will be?
YES
NO
Have you set your vendor pricing?
YES
NO
Have you thought about how you're paying for all event costs?
YES
NO
Do you have backup plans if something doesn't go as expected?
YES
NO
Do you have people helping with set up and tear down?
YES
NO
Equipment & Production
Do you have all the equipment needed for your show?
YES
NO
Did you check that all cables, adapters, and power cords are accounted for?
YES
NO
Do you need to rent or borrow anything?
YES
NO
Legal & Coverage
Do you have one-day event insurance to protect yourself?
YES
NO
Do you have any waivers or photo/video release forms ready?
YES
NO
Will you have any giveaways or prizes during the event?
YES
NO
FINAL QUESTION
Have you asked Beat Drop staff for any help or advice?
YES
NO
Submit
Should be Empty: