Pimlico Local Impact Aid Quarterly Report

State law requires recipients of Local Impact Aid to track and report their spending and project progress on a quarterly basis. You must complete a report form for every Local Impact Aid-funded project for which your organization or agency currently has active funding. Active funding means that you have not yet submitted a final report accounting for how the totality of funding has been spent, and that the City has not yet verified with you that your project is closed.

For questions or concerns, please reach out to PCDA@baltimorecity.gov. Thank you.

Key Deadlines

• First Quarter of FY26 (July-Sept., 2025): October 6, 2025
• Second Quarter of FY26 (Oct.-Dec. 2025): January 12, 2026
• Third Quarter of FY26 (Jan.-March 2026): April 6, 2026
• Fourth Quarter of FY26 (April-June 2026): July 6, 2026
• Every quarter on the first Monday after the 5th of the month until the project is closed.

Pimlico Local Impact Aid funded organizations are now able to request payment directly through the City's Workday system, so no more emails back & forth! This process is to assist with ensuring payments are made in a timely manner and that all information is included when processing your invoice.

Here's how it works: 

1. Project's grant agreement contract is approved by the Board of Estimates & the project is eligible for reimbursement. You will receive an email with your approved contract & instructions on reporting & a blank invoice. During this time, DOP creates a "Purchase Order" (PO) for your contract. 
2. Organization submits a quarterly report for the project, which includes supporting documentation (receipts, salary records, cost estimates, etc.) for your invoiced amount. 
3. You're ready to invoice! Log into 'supplier' account in the City's Workday system. Click the second option for 'Quasi Agency' / Non SSO Employee / Suppliers. If you can't log into Workday, you may need to update your supplier contact. 
4. Follow the step by step guides to creating an invoice: 
   1. Create Supplier Invoice from Purchase Order (PDF)
   2. Create Supplier Invoice From Purchase Order (Video)
5. Once submitted, the invoice will be approved by the appropriate staff. You will receive payment through your chosen payment method. If you would like to update your banking information, please follow these instructions.

If you do not see a PO for your project, please notify us so that we can rectify this. For any questions or issues, reach out to Kyra McDonnell at kyra.mcdonnell@baltimorecity.gov or 410-396-1453.