Youth Football and Cheer Volunteer Board Member Expectations

As a volunteer board member for the Huntington Beach Chargers youth football and cheer program, you play a crucial role in supporting the organization’s mission to promote teamwork, fair play, and personal development among young athletes. Your commitment will help create a positive environment for all participants, fostering a love for the sport and a sense of community.

Expectations for Volunteer Board Members

1. Attendance and Participation:

• Attend scheduled board meetings, events, and league activities.
• Actively participate in discussions and decision-making processes.

2. Support Program Goals:

• Uphold and promote the values and mission of the football and cheer programs.
• Contribute to setting and achieving program objectives.

3. Communication:

• Maintain open and clear communication with fellow board members, coaches, and parents.
• Serve as a liaison between the board and the community.
• Deliver unified messaging on behalf of the board and refrain from communications that undermine the program, directives, and mission.

4. Planning and Organization:

• Assist in planning and organizing events, fundraisers, and other league activities.
• Serve on a minimum of one of the various sub-committees.

5. Fiscal Responsibility:

• Ensure funds are used responsibly and transparently.

6. Volunteer Recruitment and Support:

• Help recruit, train, and support volunteers and coaches.
• Encourage community involvement and engagement.

7. Conflict Resolution:

• Address conflicts and concerns in a fair and respectful manner.
• Promote a culture of respect and sportsmanship among players, coaches, and parents.

8. Safety and Compliance:

• Ensure adherence to safety protocols and guidelines to protect the well-being of all participants.
• Stay informed regarding relevant laws and regulations affecting youth sports.
• Adhere to and assist with implementing AAU and league rules and bylaws.

9. Feedback and Improvement:

• Provide constructive feedback to help improve the organization.
• Be open to suggestions and willing to adapt to meet community needs.

Confidentiality and Non-Disclosure Agreement (NDA)

As a volunteer board member, you may have access to confidential information related to the organization, its members, and its operations. It is crucial to maintain the confidentiality of this information to protect the integrity and trust within the program.

1. Confidential Information:

• Any sensitive data, including personal information of players and families, financial records, or strategic plans, must be kept confidential.
• Do not disclose or discuss confidential information with anyone outside of the board unless authorized; this includes parents, coaches, and others outside the board.
• Confidential information includes discussions between board members or at board meetings and activities related to volunteer-related issues and decisions or other sensitive league matters involving players, parents, or volunteers.

2. Non-Disclosure:

• Agree to refrain from sharing any proprietary information about the organization with third parties.
• This obligation remains in effect even after your term on the board has ended.

3. Discretion in Public Settings:

• Board members must be mindful of their surroundings when discussing board matters or other sensitive topics, especially in public spaces such as practice fields, games, or events where parents, players, or other non-board individuals may overhear.
• Upholding confidentiality in all settings helps maintain trust and professionalism within the organization.

Failure to Meet Expectations

Board Members who fail to meet expectations or violate the terms of the confidentiality and non-disclosure agreement will be subject to suspension or removal from the board and/or league, depending on the severity, at the discretion of the executive board. Some violations may be subject to AAU mandated penalties.

By signing below, you acknowledge your understanding of the expectations outlined above, including the importance of confidentiality, and your commitment to fulfilling your role as a volunteer board member with integrity and dedication.