2026 Arts Education Regrant Application Form
Lead Applicant Name
*
Artistic Discipline of Lead Applicant
*
Please Select
Non-Arts/Non-Humanities
Crafts
Dance
Design Arts
Folk-Traditional Arts
Humanities
Interdisciplinary
Literature
Media Arts
Multi-disciplinary
Music
Opera/Music Theatre
Photography
Theatre
Theatre – Storytelling
Visual Arts
What identification best matches the applicant type?
*
Individual Artist (In-School Partnerships)
Non-Profit Organization
Local Government Entity
Individual Artist or Organization utilizing a Fiscal Sponsor
Organization Information
Organization's EIN number or Tax ID number
*
Non-Profit Organization Type (Select one of the following)
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Nonprofit Dept. of Education
Nonprofit Dept. of State
Unit of Government/Indigenous Tribe
Other
Organization's Mission Statement
*
Organization Activities
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Organization Goals
*
Organization Composition
*
No Single Group
Native America/Alaska Native
Asian
Black/African-American
Hawaiian/Pacific Islander
Hispanic/Latino
White, not Hispanic
Organizations Fiscal Year
*
Date of Incorporation
*
-
Month
-
Day
Year
Date
Executive Director
*
Executive Director Email
*
List of Board of Directors
*
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Organization Financial Statement
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Project Manager/Lead Contact
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Project Manager Email Address
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Project Manager Telephone Number
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Organization Address
*
Organization Mailing Address
Please select the county to which your legal addressed is registered. All lead applicants must be located in Fulton, Montgomery, or Saratoga Counties.
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Please Select
Fulton
Montgomery
Saratoga
NYS Senate District #, NYS Senator
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NYS Assembly District #, NYS Member of Assembly
*
Website
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Did your organization directly apply to NYSCA or REDC for the 2026 Grant Cycle?
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Yes
No
Has your organization applied for Saratoga Arts' Arts Education funding in previous years?
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Yes
No
Please list all previous Arts Education (formerly "DEC" or Decentralization) funding. Please write "N/A" if your organization has not received funding in the past.
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Proof of applicant's Non-Profit or Government Entity Status
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Letter of determination from the IRS granting tex-exempt status (NYS "Sales Tax Certificate" is not eligible as proof of non-profit status)
Documentation of charter by the NYS Board of Regents under section 216 of the New York State Education Law
Documentation of incorporation under section 402 of the New York State Not-for-Profit Corporation Law
Current New York State Bureau of Charities filing receipt (from the Office of the Attorney General)
Local Government Entity: Official authorization as an arm of local government on official letterhead signed by the appropriate county, city, town, or village executive
Proof of Non-Profit or Government Entity Status
*
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Individual Artist Information
Email Address
*
Applicant Address
*
Applicant County
*
Please Select
Fulton
Montgomery
Saratoga
Applicant Mailing Address
Have you applied for Saratoga Arts' Arts Education funding in previous years?
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Yes
No
Please list all previous Arts Education (formerly "DEC" or Decentralization) funding received. Please write "N/A" if you have not received funding in the past.
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Website
*
Telephone Number
*
NYS Senate District #, NYS Senator
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NYS Assembly District #, NYS Member of Assembly
*
Proof of Residency
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Drivers License
First page of current Federal or NYS tax Return (please block out all financial information)
Voter Registration Card
Copy of dated lease or mortgage agreement (please block out all financial information)
Copy of utility bill (please block out all financial information)
Upload Proof of Residency
*
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Fiscal Sponsorship Information
Fiscal Sponsor Organization Name
*
Fiscal Sponsor's EIN number or Tax ID number
*
Fiscal Sponsor Non-Profit Organization Type (Select one of the following)
*
Nonprofit Dept. of Education
Nonprofit Dept. of State
Unit of Government/Indigenous Tribe
Other
Fiscal Sponsor Organization's Mission Statement
*
Fiscal Sponsor Organization Activities
*
Fiscal Sponsor's Organization Composition
*
No Single Group
Native America/Alaska Native
Asian
Black/African-American
Hawaiian/Pacific Islander
Hispanic/Latino
White, not Hispanic
Fiscal Sponsor's Fiscal Year
*
Fiscal Sponsor's Financial Statement
*
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Fiscal Sponsor Date of Incorporation
*
-
Month
-
Day
Year
Date
Fiscal Sponsor Executive Director
*
Fiscal Sponsor Executive Director Email
*
Fiscal Sponsor List of Board of Directors
*
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Proof of Fiscal Sponsor's Non-Profit or Government Entity Status
*
Letter of determination from the IRS granting tex-exempt status (NYS "Sales Tax Certificate" is not eligible as proof of non-profit status)
Documentation of charter by the NYS Board of Regents under section 216 of the New York State Education Law
Documentation of incorporation under section 402 of the New York State Not-for-Profit Corporation Law
Current New York State Bureau of Charities filing receipt (from the Office of the Attorney General)
Local Government Entity: Official authorization as an arm of local government on official letterhead signed by the appropriate county, city, town, or village executive
Fiscal Sponsor Proof of Non-Profit or Government Entity Status
*
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Please select the county to which the Fiscal Sponsor's legal address is registered. All Fiscal Sponsors must be located in Fulton, Montgomery, or Saratoga Counties.
*
Please Select
Fulton
Montgomery
Saratoga
Fiscal Sponsor Address
*
Fiscal Sponsor's Mailing Address
Fiscal Sponsor's NYS Senate District #, NYS Senator
*
Fiscal Sponsor's NYS Assembly District #, NYS Member of Assembly
*
Sponsored Organization Name or Sponsored Project Manager/Lead Contact
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Project Lead Contact Name
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Website
*
Project Lead Contact Email Address
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Project Lead Contact Telephone Number
*
Fiscal Sponsorship Memo of Understanding
*
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Project Information
Project Title
*
Project Request Amount ($)
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1000
2500
5000
7500
Project Overview
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The who, what, where, when, why, and how. Take us through every step of the project in detail, from set-up to culminating event.
Project Timeline
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When will certain milestones be reached? When will each session occur?
Project Location Address(es)
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Must be located in the county you're applying from!
Are you applying for more than one project?
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Yes
No
Project Primary Artistic Discipline
*
Please Select
Crafts
Dance
Design Arts
Folk-Traditional Arts
Humanities
Interdisciplinary
Literature
Media Arts
Multi-disciplinary
Music
Opera/Music Theatre
Photography
Theatre
Theatre – Storytelling
Visual Arts
Type of Project
*
Please Select
Arts instruction
Audience Services
Broadcasting
Concert/performance/reading
Creation of a work of art
Demonstration class/ lecture
Exhibition
Fair/festival
Fellowship
None of the above
Public Art
Publication
Recording/filming/taping
Repair/restoration/conservation
Project Focus
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Accessibility
International Access
Presentation/Touring
Technology
Youth at Risk
Not Applicable
Please explain how the requested funds would be used.
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What teaching role will artist(s) play in the project?
Who is involved in planning and implementing the project and when will they meet?
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List the learning goals of this project, give specific examples.
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How will you assess the success of your project?
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Describe your publicity plan to promote this project.
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What is the most critical element of your project and what is the estimated cost/dollar value?
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Participant Breakdown
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Grade (if applicable)
# of Students
# of Teachers
# of Classes
1
2
3
4
Total
Project Audience
These estimations of your audience size and demographic makeup is reporting that is required by NYSCA to gauge the program's impact. This data will not be used in the panel determinations when considering your proposal.
How many youth participants do you anticipate? (Please list an approximate number)
*
How many artists will be participating? (Please list an approximate number)
*
How many total individuals will benefit from this project? (Please list an approximate number)
*
Audience Composition
*
Native America/Alaska Native
Asian
Black/African-American
Hawaiian/Pacific Islander
Hispanic/Latino
White, not Hispanic
No Single Group
Project Budget
Break down all expenses and income for your project. Every element mentioned in your narrative should be reflected in your budget sheet, and vice versa. Your budget should balance to the exact amount you're requesting in grant funds.
Project Expenses
Item Description
Amount ($)
Artist Fees
Administrative
Materials
Advertising
Other
Total Project Expenses
Project Income
Item Description
Amount ($)
Sponsorships
Grants
Fundraisers
Donations
Other
Total Project Income
Grant Request Amount (Total Expenses minus Total Income)
Your budget isn't balanced properly! You will not be able to submit until your project expenses minus your project income equal the amount you stated you were applying for back in the project narrative!
Supplementary budget information
Artistic Information
Artistic Support Materials
*
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Submit up to five (5) artistic samples that represent your organizations work from the last three years in the medium appropriate to this project. In addition you may upload one (1) pdf document outlining what the samples are. Be descriptive in your file names and supplemental PDF for clarity.
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Memo(s) of Understanding with Participating Artists
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Upload a single PDF containing all executed memorandums of understanding between your organization and participating artists proposed in the project. Memo can be in the form of an email or formal letter.
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List of All Artistic & Administrative Personnel
*
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Submit a list of names and organizations overseeing the project; provide mailing addresses, email addresses and telephone numbers and specify their role(s) in the project
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Artist Resume(s)
*
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Submit resumes for all artist involved in the project outlining their artistic career and qualifications. Select biographies of two (2) paragraphs are acceptable in place of formal resumes.
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Is your project Community Based or In-School?
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Community-Based
In-School
Community Project
Support Letters from Community Partner(s)
*
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Individual Artists must have the support of a non-profit organization or government entity to be eligible. Please upload a letter of support from your fiscal sponsor.
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In-School Project
List all arts and non-arts curricular areas and NYS learning standards you project focuses on. Provide specific examples.
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How will you certified teachers be engaged in this project (including non-arts teachers where applicable)?
Support Letters from School Administrator and Teacher(s)
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Please upload PDFs of letters of support from school staff and faculty.
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Letter of Agreement between applicant and host school
*
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Letter of agreement should include timeline of activities and be signed by a high level school administrator on school letterhead.
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Organization Certification and Release
This Signee certifies that he/she/they:
1. is a principal officer of the applicant organization with authority to obligate it. 2. has knowledge of the information presented herein. 3. has read the guidelines of the Saratoga Arts Community Arts Regrant Program, incorporated herein by reference, that his/her application complies with and is made subject to said guidelines. 4. is aware of Federal Regulation 504 relating to accessibility of the handicapped to programs and facilities. 5. on behalf of the applicant also releases Saratoga Arts, which is the administrative unit of the Community Arts Regrant Program, its employees and agents with respect to damages to property or materials submitted in connection herewith. The applicant further agrees that in the event the applicant commences litigation against Saratoga Arts and or the New York State Council on the Arts, then, in that event, the applicant shall be fully liable for any and all costs, including attorneys' fees incurred by Saratoga Arts and/or the New York State Council on the Arts, their employees and agents in defense of the subject litigation. 6. declares that all statements contains in this application are true and correct; understands that false or incorrect information in the application may lead Saratoga Arts to demand the immediate return of funds awarded through this application and may disqualify the applicant and applying organization from this and future grant opportunities.
I agree to the above certification language.
*
Yes
No
Name of Signee
*
Signature
Individual Certification and Release
Certification Language
The undersigned certifies that all information contained in this application is true. The applicant releases Saratoga Arts, which is the administrative unit of the Community Arts Regrant Program, its employees and agents form any liability with respect to damages to property or materials submitted in connection herewith. The applicant further agrees that in the event the applicant commences litigation against Saratoga Arts and or the New York State Council on the Arts, the applicant shall be fully liable for any and all costs, including attorneys' fees incurred by Saratoga Arts and/or the New York State Council on the Arts, their employees and agents in defense of the subject litigation.
I agree to the above certification language.
*
Yes
No
Name of Signee
*
Signature
Optional Survey
Where do you go to look for information about community arts resources? (select all that apply)
Community Centers
Facebook
Flyers
Google
Instagram
Local Galleries
Mailers
Newspapers
Online Forums
How did you hear about Saratoga Arts' Community Regrant Program?
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