2026 Community Arts Regrant Application Form
Will this application utilize a Fiscal Sponsor?
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Yes
No
Name of Applicant Non-Profit Organization
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If you have a fiscal sponsor, this is their name. After their name, please put YOUR name in parentheses. So, this format: Saratoga Arts (sponsoring Spencer Sherry).
Organization Information
Organization Address
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Organization Mailing Address
Organization County
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Please Select
Fulton
Montgomery
Saratoga
NYS Senate District #, NYS Senator
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NYS Assembly District #, NYS Member of Assembly
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Artistic Discipline of Organization
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Please Select
Non-Arts/Non-Humanities
Crafts
Dance
Design Arts
Folk-Traditional Arts
Humanities
Interdisciplinary
Literature
Media Arts
Multi-disciplinary
Music
Opera/Music Theatre
Photography
Theatre
Theatre – Storytelling
Visual Arts
Non-Profit Organization Type (Select one of the following)
*
Please Select
501c3 Nonprofit
Unit of Government/Indigenous Tribe
Other
Organization Composition
*
Please Select
No Single Group
Native America/Alaska Native
Asian
Black/African-American
Hawaiian/Pacific Islander
Hispanic/Latino
White, not Hispanic
Organization's EIN number or Tax ID number
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Organization's Mission Statement
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Organization Activities
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Organization Goals
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Organizations Fiscal Year
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Date of Incorporation
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-
Month
-
Day
Year
Date
Did your organization directly apply to NYSCA or REDC for the 2025 Grant Cycle?
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Yes
No
Executive Director
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List of Board of Directors
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Organization Financial Statement
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Project Manager/Lead Contact Name
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Project Manager Email Address
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Project Manager Telephone Number
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Website
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Has your organization applied for Saratoga Arts' Community Arts Regrant funding in previous years?
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Yes
No
Please list all previous Community Arts Regrants (formerly "DEC" or Decentralization) received. Please write "N/A" if your organization has not received funding in the past.
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Proof of applicant's Non-Profit or Government Entity Status
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Letter of determination from the IRS granting tex-exempt status (NYS "Sales Tax Certificate" is not eligible as proof of non-profit status)
Documentation of charter by the NYS Board of Regents under section 216 of the New York State Education Law
Documentation of incorporation under section 402 of the New York State Not-for-Profit Corporation Law
Current New York State Bureau of Charities filing receipt (from the Office of the Attorney General)
Local Government Entity: Official authorization as an arm of local government on official letterhead signed by the appropriate county, city, town, or village executive
Proof of Non-Profit or Government Entity Status
*
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Fiscal Sponsorship Information
Fiscal Sponsor Address
*
Fiscal Sponsor Mailing Address
Fiscal Sponsor's County
*
Please Select
Fulton
Montgomery
Saratoga
NYS Senate District #, NYS Senator for Fiscal Sponsor
*
NYS Assembly District #, NYS Member of Assembly for Fiscal Sponsor
*
Fiscal Sponsor's EIN number or Tax ID number
*
Fiscal Sponsor's Executive Director
*
Fiscal Sponsor's List of Board of Directors
*
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Sponsored Organization Name or Sponsored Individual
*
Project Lead Contact Name (if an organization)
Sponsored Applicant Mailing Address
*
Website
Lead Contact Email Address
*
Lead Contact Telephone Number
*
Fiscal Sponsor Non-Profit Type (Select one of the following)
*
Please Select
501c3 Nonprofit
Unit of Government/Indigenous Tribe
Other
Proof of Fiscal Sponsor's Non-Profit or Government Entity Status
*
Letter of determination from the IRS granting tex-exempt status (NYS "Sales Tax Certificate" is not eligible as proof of non-profit status)
Documentation of charter by the NYS Board of Regents under section 216 of the New York State Education Law
Documentation of incorporation under section 402 of the New York State Not-for-Profit Corporation Law
Current New York State Bureau of Charities filing receipt (from the Office of the Attorney General)
Local Government Entity: Official authorization as an arm of local government on official letterhead signed by the appropriate county, city, town, or village executive
Proof of Non-Profit or Government Entity Status
*
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Fiscal Sponsorship Memo of Understanding
*
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Project Information
Project Title
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Project Request Amount
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1000
2500
5000
7500
Brief Project Description (70 words or less)
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Are you applying for more than one project?
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Yes
No
Project Location Address(es)
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Must be located in the county you're applying from!
Primary Artistic Discipline of Project
*
Please Select
Crafts
Dance
Design Arts
Folk-Traditional Arts
Humanities
Interdisciplinary
Literature
Media Arts
Multi-disciplinary
Music
Opera/Music Theatre
Photography
Theatre
Theatre – Storytelling
Visual Arts
Type of Project
*
Please Select
Acquisition
Arts instruction
Audience Services
Broadcasting
Concert/performance/reading
Creation of a work of art
Demonstration class/ lecture
Exhibition
Fair/festival
Fellowship
None of the above
Public Art
Publication
Recording/filming/taping
Repair/restoration/conservation
Project Focus
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Accessibility
International Access
Presentation/Touring
Technology
Youth at Risk
Not Applicable
Provide an overview of your project. Please include how the requested funds would be used and how your project addresses the 2026 funding priorities.
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The who, what, where, when, why, and how. Take us through every step of the project in detail, from set-up to culminating event.
Project Timeline
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When will each milestone be reached?
How will artists engaged by your organization participate in this project?
How will this project impact the community and/or address community needs?
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How will you assess the success of your project?
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Describe your publicity plan to promote this project.
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What does your organization hope to accomplish with this project?
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What is the most critical element of your project and what is the estimated cost/dollar value?
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Project Audience
These estimations of your audience size and demographic makeup is reporting that is required by NYSCA to gauge the program's impact. This data will not be used in the panel determinations when considering your proposal.
How many artists will be participating? (Please list an approximate number)
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How many youth participants do you anticipate? (Please list an approximate number)
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How many participants do you anticipate that belong to an ethnic minority? (Please list an approximate number)
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How many total individuals will benefit from this project? (Please list an approximate number)
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Audience Composition
*
No Single Group
Native America/Alaska Native
Asian
Black/African-American
Hawaiian/Pacific Islander
Hispanic/Latino
White, not Hispanic
Project Budget
Break down all expenses and income for your project. Every element mentioned in your narrative should be reflected in your budget sheet, and vice versa. Your budget should balance to the exact amount you're requesting in grant funds.
Project Expenses
Item Description
Amount ($)
Artist Fees
Administrative
Materials
Marketing
Other
Total Project Expenses
Project Income
Item Description
Amount ($)
Sponsorships
Grants
Fundraisers
Donations
Other
Total Project Income
Grant Request Amount
(Total Expenses minus Total Income)
Your budget isn't balanced properly! You will not be able to submit until your project expenses minus your project income equal the amount you stated you were applying for back in the project narrative!
Supplementary budget information
Artistic Information
Artistic Support Materials
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Submit up to five (5) artistic samples that represent your organizations work from the last three years in the medium appropriate to this project. In addition you may upload one (1) pdf document outlining what the samples are. Be descriptive in your file names and supplemental PDF for clarity.
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Memo(s) of Understanding
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Upload a single PDF containing all executed memorandums of understanding between your organization and participating artists proposed in the project. Memo can be in the form of an email or formal letter.
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List of All Artistic & Administrative Personnel
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Submit a list of names and organizations overseeing the project; provide mailing addresses, email addresses and telephone numbers and specify their role(s) in the project.
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Artist Resume(s)
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Submit resumes for all artist involved in the project outlining their artistic career and qualifications. Select biographies of two (2) paragraphs are acceptable in place of formal resumes.
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Certification and Release
The Signee certifies that he/she/they:
1. is a principal officer of the applicant organization with authority to obligate it. 2. has knowledge of the information presented herein. 3. has read the guidelines of the Saratoga Arts Community Arts Regrant Program, incorporated herein by reference, that his/her application complies with and is made subject to said guidelines. 4. is aware of Federal Regulation 504 relating to accessibility of the handicapped to programs and facilities. 5. on behalf of the applicant also releases Saratoga Arts, which is the administrative unit of the Community Arts Regrant Program, its employees and agents with respect to damages to property or materials submitted in connection herewith. The applicant further agrees that in the event the applicant commences litigation against Saratoga Arts and or the New York State Council on the Arts, then, in that event, the applicant shall be fully liable for any and all costs, including attorneys' fees incurred by Saratoga Arts and/or the New York State Council on the Arts, their employees and agents in defense of the subject litigation. 6. declares that all statements contains in this application are true and correct; understands that false or incorrect information in the application may lead Saratoga Arts to demand the immediate return of funds awarded through this application and may disqualify the applicant and applying organization from this and future grant opportunities.
I agree to the above certification language.
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Yes
No
Name of Signee
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Signature
Optional Survey
Where do you go to look for information about community arts resources? (select all that apply)
Community Centers
Facebook
Flyers
Google
Instagram
Local Galleries
Mailers
Newspapers
Online Forums
How did you hear about Saratoga Arts' Community Regrant Program?
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