DIGITAL FORMS SHOULD BE COMPLETED NO LATER THAN FRIDAY, JULY 11, 2025

Please note, due to new online form and payment options, we no longer need to hold a form turn in event the day before camp! If you choose to not pay fees via Cut Time, you can drop your payment in the black box in the band room the first day of camp.

BAND CAMP DATES

Leadership Team Only

Sunday July 13th (1pm-6pm) 

                Band Camp Week One (All Members):                

July 14-18 (Mon-Fri 9am-4pm)

Band Camp Week Two (All Members):

July 21, 22, 23 (9am-4pm) 

July 24 (3pm-8pm)

July 25 (10am-4pm)

*Possible Evening Time this Week

29 Tues (5pm-8pm) August 1 ASR     

MARCHING BAND REHEARSALS

Regular Fall After School Rehearsal Schedule: The following schedule will begin on Thursday, August 1st and continue through Monday, August 4th:

• Guard: Monday, end at 5:00 ~ Tuesday, end at 4:30* ~ Thursday, end at 4:30*
• Percussion: Monday, end at 5:00 ~ Tuesday, end at 4:30* ~ Thursday, end at 4:30*
• Woodwind & Brass: Tuesday, end at 4:30* ~ Thursday, end at 4:30*

*Please make every effort to schedule medical, dental, eye, and other appointments outside of rehearsal time. Wind players have Monday and Wednesday afternoons free. All marching band members have Wednesday afternoon free. Try to utilize this time for appointments during marching season. If an appointment must be made during rehearsal time, try to schedule it at the beginning of rehearsal to maximize the amount of time you will have when you return. * Any student who has excessive absences from band camp and/or rehearsals will lose performance privileges with the marching band.

MARCHING BAND PERFORMANCES

Football Games*:

August: 23 (SAT), 29 / September: 5, 12, 19, 25 (Thurs) / October: 3, 17, 24, 31 / Potential Playoffs November: 7, 14, 21

*Some dates subject to change to Thursday nights

*Competition Dates:

September 6   September 13   September 20   September 27

*All will be full days - Do not plan any other activities on these dates

March-a-Thon:

October 18

Christmas Parade:

December 5

FALL/SPRING PERFORMANCES

(The followind dates are for Winds and Percussion Only)

Concerts:

December 15, February 26, March 9-12 CPA Event at MTSU (one of these days) , April 18 (Solo/Ens), May 3

 

As a member of the Tullahoma High School Band program, I agree to do my personal best to continue the Band’s traditionof excellence. I understand that attendance and preparation for rehearsals and performances are essential for the Band to operate successfully. My parents/guardians and I have reviewed the 2025/2026 THS Band schedule and have resolved or documented any potential conflicts. Barring an extreme family emergency, I will attend all rehearsals and performances. 

Please Sign Below:

Tullahoma City Schools Band Program Emergency Contact & Medical Consent Form 2025-2026 School Year

Authorization and Consent to Medical Treatment

To Whom It May Concern: I, the undersigned, being the parent or legal guardian of the above-named student, do hereby authorize any medical care or treatment deemed necessary for this person while participating in Tullahoma City Schools Band Program activities.

The quality of the Tullahoma High School Band Program is directly proportional to consistent attendance. Absences hurt the student and the overall team goal. Everyone plays a vital role as a team member in this organization. While the Tullahoma High School Band follows all district policies and procedures, the following additional guidelines outline the attendance procedures and policies for the Tullahoma High School Band. These attendance policies also apply to activities held during the school day, including pep rallies, as well as campus and community performances. These attendance policies also apply to activities held outside of the school day. Failure to participate in either rehearsals or performances may result in student removal from a performance or the organization at the discretion of the band directors.

Punctuality is essential for all rehearsals and performances. Chronically poor attendance/punctuality will be sufficient grounds to be removed from a specific performance or from the Tullahoma High School Band entirely.

All rehearsals and performances are required. Each band family will be issued a performance calendar each year. Each student will have two-weeks to turn in a request for an excused absence. Extenuating or emergency circumstances (i.e. student illness, funerals, etc.) that arise after the forms have been turned into the band office will be handled on a case-by-case basis. Band students and parents are respectfully asked to not schedule doctor's/dentist/ driver’s license appointments during band rehearsals except in case of emergency.

Unexcused absences from rehearsals and performances will result in a zero for the performance and/or after school rehearsal grade. Examples of unexcused absences would include (but are not limited to) the following: work, vacations, homework, family social events, not finding a ride, babysitting siblings, non-school sports, haircut appointments, dance practices, etc. Absences due to avoidable, elective conflicts or as a result of poor planning will not be excused. An opportunity to make-up the zero grade will be provided and must be completed within 3 days of the student's return to school. Students should stay familiar with the band calendar and communicate with parents, siblings, employers, friends, etc. 

In the case of a sudden unexpected absence, parents should notify the band directors via email within 48 hours. Students can also submit an email to the band directors with a valid parent email address copied on the email.

School Related Activity Conflict Resolution Policies:

The Tullahoma High School Band is designed so that students can participate in other TCS sanctioned events. Conflicts with the band rehearsal and performance schedule will arise. The following policies have been developed in order to help parents and students in these situations:

• Parents and students should compare the band rehearsal and performance calendar against the team/activity calendar to find any potential conflicts.
• Parents should email BOTH the band directors and the coach/activity sponsor about the potential conflict.
• A game/meet takes precedence over a band rehearsal.
• A band performance takes precedence over a team practice/club activity.

If a conflict occurs between a band performance and a game/school activity, the band directors and coaches/activity sponsors will determine which activity the student will participate in. In most cases, these conflicts are easily resolved. Band directors and coaches/activity sponsors will always make it a priority to have the student attend both events if possible.

PLEASE NOTE:

Parents may be responsible for providing transportation between activities when two events occur the same day.

BAND HANDBOOK CAN BE FOUND ON OUR BAND WEBSITE AT WWW.TULLAHOMABANDS.ORG UNDER THE MEMBER HANDBOOK TAB OR AT THE LINK BELOW. ALL STUDENTS AND PARENTS SHOULD READ THROUGH THE HANDBOOK BEFORE SIGNING

https://docs.google.com/document/d/1sA9Rdb0ySxFj1im5S_XEngNkOZ8MoAAqnlqU3-FbYWU/edit?usp=sharing 

By signing this form, we acknowledge that we have read and agree to abide by policies set forth by the Tullahoma High School Band Program as stated in the Band Handbook.  We have also read and agree to the updated attendance policy. 

High School Band Program Student Expectations & Code of Conduct

Participation in the Tullahoma City Schools High School Band Program is a privilege, not a right. Band members are students first and therefore should understand all school rules are to be followed. Student band members are held to a higher standard throughout rehearsals, and the entirety of the school year. Band members must make good decisions about behavior while on campus, at away events, on school buses, and in the community.

Please read this document carefully. Students who earn the right to wear a TCS band uniform assume their responsibility to represent their school, district, parents, and themselves with pride every day. A commitment by everyone involved allows TCS programs to build and shape successful leaders. Our directors, members, and parents all contribute significantly to the quality of our program.

EXPECTATIONS: Band members are also expected to promote good sportsmanship, the band family atmosphere, good citizenship, and overall respectable behavior in all aspects of daily activities throughout the duration of the school year as outlined below:

• Maintain exemplary attendance, punctuality, and participation in class & rehearsal.
• Demonstrate respect for teachers, staff, students, and community members.
• Exercise good judgment and digital citizenship when using all forms of technology, including cell phones and devices, to access social media. This includes, but is not limited to posting, sending, or saving explicit messages, chats, videos, pictures and/or participating in any form of cyberbullying or harassment.
• Exercise maturity and respect towards band members and other programs.
• Maintain and promote overall wellness.
• Adhere to school handbook and band handbook policies as communicated by the district and directors.

Failure to meet the outlined expectations will result in disciplinary action as determined by the directors and administration and could include one or more of the following steps:

1. The directors will determine a plan to allow the student the opportunity to regain good standing with the band program. The focus of this disciplinary action is to recognize mistakes and promote growth. Ultimately, the student must demonstrate the desire and commitment to complete this plan.
2. The directors will initiate a referral to the appropriate school or community service providers to support the student in improving behavior. The referral may include a counselor, nurse, athletic trainer, social worker, BCBA, etc If addiction support is necessary, attendance and completion may be required before returning to the band program.
3. The band member's rehearsal and performance opportunities will be limited.
4. The band member will lose the leadership positions for the current school year.
5. The band member will be dismissed from the program.

The Principal will also administer disciplinary procedures according to TCS board policy for violation of school rules according to:

• TCS Board Policy 6.300 Code of Conduct
• TCS Board Policy 6.304 Student Discrimination, Harassment, Bullying, Cyber-bullying, and Intimidation
• TCS Board Policy 6.309 Zero Tolerance Offenses

 

TCS Band Directors will strive to build character, maintain a safe environment, & promote the overall health of all members. Directors will: 

• Provide a band handbook and communicate any additional guidelines specific to the band program. 
• Provide rehearsal and performance schedules. 
• Provide a nurturing and welcoming environment for all students to work towards their goals and potential. 
• Monitor activities to maintain an environment that eliminates bullying, harassment, hazing, and intimidation.

This document outlines the expectations and commitments of Tullahoma City Schools high school band members, parents, & directors. I am committed and ready to meet these expectations and responsibilities. My signature indicates my understanding and support of the expectations and discipline procedures.

I am committed to supporting my student in following these expectations. I will model good sportsmanship, good judgment, and digital citizenship related to the TCS band program. When I have a concern, I will contact the directors to discuss the matter. My signature indicates my understanding and support of the expectations, discipline procedures, and the importance of my role.

 

*Band Camp Fees

• Freshmen/New Member $475 total: $50 deposit by June 12, $425 balance will be charged to student Cut Time account after June 12th. See below for Payment Options

  Includes regular camp fee , new spirit shirt, marching shoes, 2 Undershirts, Gloves, member backpack- All of these items are required for participation

• Color Guard $475 total: $50 deposit by June 12, $425 balance will be charged to student Cut Time account after June 12th. See below for Payment Options

  Includes regular camp fee, new spirit shirt, uniform fee, dance shoes, leotard, and hair supplies. (new members will also receive a backpack)- Make-up not included and will be purchased on an individual basis

• Returning Instrumentalist $375 total: $50 deposit by June 12, $325 balance will be charged to student Cut Time account after June 12th. See below for Payment Options

  Includes regular camp fee- Replacement items may be purchased at a later date on an individual basis

The maximum amount owed in a student's account cannot exceed the cost of one year of band camp ($375 or $475)  If your account is currently over that maximum, please begin making payments to reduce the balance via Cut Time. 

 

Band Camp Fee Payment Plan Options

Option 1: Pay balance in full at band camp

Option 2: Pay Installments as listed below

         Returning Instrumentalist  monthly payment: 

       $50 deposit by June 12

$55 (Due by the 13th of each month July-Nov)

$50 final payment (Dec 13)
      Total: $375

      Freshmen/New Member/Guard monthly payment:
           $50 deposit by June 12      

        $75 (Due by the 13th of each month July-Nov)

         $50 final payment (Dec 13)
    Total: $475

Payments can be made by turning in money in the band room before or after school or by making a payment through the student’s “CutTime” account (note-2.5% fee applies to electronic payments):

Open your Cut Time link from your text message that has been sent out

Click the Student Name

Click Transactions

Click Make a Payment

Payments are non-refundable. Band camp fees provide a majority of the operating budget necessary for a successful high school band and cover staff instruction, marching show arrangements, field props, materials for each section, etc. 

The maximum amount owed in a student's account cannot exceed the cost of one year of band camp ($375 or $475) If your account is currently over that maximum, please begin making payments to reduce the balance via Cut Time.

*Sibling Discount- $50 per member

 

 ______________________________________

Please sign below signifying you, the parent/guardian, understand and agree to make your camp payment either online OR in person via the payment plan listed above.  This can be done with card, cash, or check.  Students will not be allowed to begin attending camp if forms and payments aren't completed.  If you have issues or concerns, please reach out to a director before band camp.