Ei Live! - Compulsory Submission Form

Ei Live! / ECN Live! - Compulsory Submission Form
Which show are you exhibiting/building in?
Please select who you are:
STAND NAME
STAND NUMBER
STAND WIDTH: (m)
STAND LENGTH: (m)
CONTRACTOR NAME

First NameLast Name
CONTRACTOR EMAIL:
example@example.com
CONTRACTOR
CONTACT EMAIL
example@example.com
CONTACT NUMBER:

Area CodePhone Number
MAXIMUM HEIGHT:
OPEN SIDES:
Please select from the below
Complex Stands over 4m
Where stands are constructed to a height in excess of four metres, structural plans proving stand integrity must be supplied as well as stand plans. The cost for inspection and sign-off by a structural engineer will be £495+VAT.

Where stands are constructed to be more than one storey, structural plans proving stand integrity must be supplied as well as stand plans. The cost for inspection and sign-off by a structural engineer will be £495+VAT. Double decker stands will only be allowed in certain locations.
I can confirm I understand and accept the charge above:
Structural Calculations

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- Rigging is only permissible for Space Only Stands who have approval from the organisers.
  
  All Rigging must be included in your stand design and approved before ordering services. All rigging related services must be carried out by the venue riggers.
  
  Lighting rigs will be allowed provided they conform to the regulations governing their use.
  
  Here follows a synopsis of these regulations:
  - All structures will be rigged by the Official Rigging Contractor.
  - No graphics or decorative material may be displayed upon the lighting rig.
  Please contact the Operations Team for more information.
- Will you be having rigging?
- If you have selected yes to the below, we will check with the organiser if this has already been approved. If it has not, an organiser will get in contact with you regarding the sponsorship fee (not applicable for lighting rigs with no graphics/decorative material)
- Complex Rigging
- Where stands are constructed to include complex rigging, structural plans proving stand integrity must be supplied as well as stand plans. The cost for inspection and sign-off by a structural engineer will be £495+VAT.
- I can confirm I understand and accept the charge above:
- Structural Calculations
  
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- DATE & TIME OF ARRIVAL TO BUILD
- DATE OF ARRIVAL TO BUILD
  
  MonthDayYear
  DATE & TIME OF ARRIVAL TO BUILD
- TIME OF ARRIVAL TO BUILD
- BUILD COMPLETION DATE
  
  MonthDayYear
  DATE & TIME OF ARRIVAL TO BUILD
- BUILD COMPLETION TIME
- DATE & TIME OF ARRIVAL FOR BREAKDOWN
- DATE OF ARRIVAL FOR BREAKDOWN
  
  MonthDayYear
  DATE & TIME OF ARRIVAL TO BUILD
- TIME OF ARRIVAL FOR BREAKDOWN
- STAND DESIGN
- VISION PANELS - Doors must have a vision panel with a zone of visibility spanning from 500mm to 1500mm above the floor. The exception to this is doors to small storerooms, where a small panel may suffice. Exit doors must open outwards in the direction of escape. Doors must be recessed where they open on to public circulation areas, e.g. they must not open directly on to a gangway.
- DRESSING OF DIVIDING WALLS - You will dress down the back wall of your stand if higher than 2.3m in a neutral colour. Please note that corporate branding is not permitted on walls which overlook neighbouring exhibitors.
- PLATFORMS - The use of platforms should be avoided wherever possible, in order to provide level access to exhibits and services. Where the use of platforms is unavoidable, they should not exceed 170mm in height (one step) and ramped access should be provided for people with disabilities.
- WALLING - 2/3 of each open side must remain open and no run of walling can exceed 4m in length.
- Phone Number
  
  Area CodePhone Number
- Attention: All Space Only exhibitors, regardless of the complexity of your stand, are required to complete ALL the following documentation:
  
  • Stand Plan
  • Risk Assessment
  • Method Statement
  • Construction Phase Plan
  • Public Liability Insurance
  
  Note: This requirement applies even if your stand consists only of a vehicle, machinery, or a pop-up display. Compliance with this is mandatory due to venue regulations. If you do not wish to complete any of these documents, you must contact the organisers to switch to a Shell Scheme stand.
  
  Level of Detail
  While the level of detail required may vary, all sections must still be completed:
  
  Risk Assessment: Do not simply write "N/A" or "no risks." Every stand has potential risks, such as manual handling and electricity. Use the bullet points provided in the template to guide you.
  
  Method Statement: Even if your setup involves only a vehicle or pop-up, describe your process. For example, detail how you will arrive, locate your space, and set up your items or secure your vehicle.
  
  Construction Phase Plan: This document contains essential questions and information necessary for your stand, even if no traditional construction is involved.
  Your compliance ensures a safe and efficient event for all participants. Thank you for your cooperation.
- STAND PLANS -To include all dimensions and visuals
  
  If only placing a vehicle or machine, please mark up a sketch including all dimensions (tow bars etc to be included).
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- Does any part of your stand require a forklift to unload?
- RISK ASSESSMENT
  
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- If you require a Risk Assessment template, please download the below:
- METHOD STATEMENT – (Build up & Breakdown)
  
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- If you require a Method Statement template, please download the below:
- PUBLIC LIABILITY INSURANCE - (Minimum £2 million)
  
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- CONSTRUCTION PHASE PLAN
  
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- If you require a Construction Phase Plan template, please download the below:
- PUBLIC LIABILITY INSURANCE - (Minimum £5 million)
  
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- Do you have a Shell Scheme Stand with a fascia:
- Please note that hanging objects from the fascias or ceiling grids is strictly prohibited. This is to ensure the structural integrity of the stand is maintained.
- Electrics
- Are you ordering electrics to the stand?
- What items are you running from the socket(s)
  Please take note, all appliances must display an innate PAT test sticker
- How many sockets are you ordering?
- Will you be having cables trailing across the stand space?
- Any trailing cables must be sufficiently ramped and signed off by a H&S representative onsite. Once signed off these must not be moved without the knowledge and consent of the H&S team.
- Level of risk:
- I acknowledge that I will have up to date PAT certificates for all electrical appliances on my stand
- Lighting
- Are you bringing any of your own lighting to the stand:
- Type of lighting:
- Level of risk:
- Water
- Are you requiring a water supply?
- What is the water supply being used for?
- Level of risk:
- Waste
- Are you requiring a waste supply?
- What is being disposed of?
- Level of risk:
- Fluids
- Will you be having any fluids on your stand?
- Type of fluid(s):
  If you are bringing drinking water for your staff, please state it is for staff. If you are bringing Soft Drinks or Water for visitors this must be ordered through the the venue.
- Level of risk:
- Noise
- Will there be any noise generated from your stand:
- Animals/Hazardous Substances
- Will you have any animals or hazardous substances on your stand?
- What type of animal or hazardous substance do you have on your stand?
- Specific Risk Assessment for Animals/Hazardous Substances
  
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- Vegetation
- Will you have vegetation on your stand? If so please state if live or artificial (all artificial plants must be fire rated)
- I can confirm my artificial plants are fire rated or have been treated with a fire retardant coating. (This will be randomly checked on-site)
- Will you be offering alcohol/soft drinks or food for visitors on your stand?
- Please be aware that submission of the following information does not guarantee your application has been accepted. The venue will confirm with you the status of your application once they have looked through the documents submitted.
- Scan of Personal Licence holders card:
  
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- Name of External Caterer:
- Please upload your menu here:
  
  Your menu must contain all ingredients and allergens. Allergen Information http://www.food.gov.uk/business-industry/allergy-guide
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- Food & Allergen Risk Assessment:
  
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- Evidence of Food Business Registration with Local Authority (Or a letter from local authority which mitigates the requirement to be a registered FBO):
  
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- Food Hygiene Certificates for all those employed in food service on the stand:
  
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- Employers Liability Insurance Certificate:
  
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- Public Liability Insurance Certificate:
  
  It is compulsory for all exhibitors to have Public and employers Liability cover for the event. This covers your staff and any visitors to your stand in the event of an accident. Shell scheme and Turnkey exhibitors require cover of £2m and space only exhibitors £5m.
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- HACCP's:
  
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- Please confirm that you will clearly display all necessary information on your stand including all allergens:
- Will you be cooking or reheating food on your stand?
- I confirm I will review the labelling of ‘May Contains’ ingredients of my food offering and ensure this is compliant with UK regulations.
- All ingredients are accurate, including ingredients of already made sales e.g. Worcestershire Sauce contains - Distilled White Vinegar, etc.
- If dealing with any food you will ensure there is suitable hand washing facilities available to all staff
- For the avoidance of doubt, authorisation granted to sell or supply Goods may be revoked at any time at the absolute discretion of the venues Food and Safety Support Department and will be revoked immediately upon the breach by you of any provision of this agreement and/or any relevant food safety or health & safety legislation.
- You have considered all risks to exhibiting and put adequate control measures in place"
- WILL ANY OF THE FOLLOWING ACTIVITIES BE TAKING PLACE ON YOUR STAND:
- All exhibiting staff are aware of the site rules:
- Please give a brief description of what will be happening on your stand:
  (e.g consultations, machine demonstrations (please briefly state what the machine does), games to win freebies etc.)
- ON-SITE CONTACT:
  
  First NameLast Name
- ON-SITE CONTACT PHONE NUMBER:
  
  Area CodePhone Number
- Should be Empty:

Ei Live! / ECN Live! - Compulsory Submission Form

Complex Stands over 4m

Will you be having rigging?

Complex Rigging

DATE & TIME OF ARRIVAL TO BUILD

DATE & TIME OF ARRIVAL FOR BREAKDOWN

STAND DESIGN

Electrics

Lighting

Water

Waste

Fluids

Noise

Animals/Hazardous Substances

Vegetation