BBC Yorktown Communications & Facility Request Hub

Facility/Calendar Request Additional Information

Completing this form DOES NOT guarantee your placement on the church calendar. You will be contacted by the Office Manager when your event is approved and placed on the calendar.
Total Additional Time Requested (explain set-up and clean-up needs here)
You provided your Event Start and End time in the Event Details Section. Explain set-up and clean-up time requests here.
ROOMS REQUESTED (List All)*
List Any rooms/spaces requested for your event. You will be contacted if there is a conflict with any of the spaces you request. Space use is not guaranteed until you have received notification of approval from Office Manager.
List of Dates Not Meeting (for Series Events)
If this is a recurring event but some dates fall on holidays or you have other dates you will NOT be meeting, please let us know here.
Description of Room Set Up
Please provide details about how you would like the room set up for your event. Providing a drawing to the church office is also helpful for some areas & locations.
If your Event is in the Agape Center or Sanctuary and requires special stage setup, please indicate here. This event and setup is pending approval by the Worship Pastor and Operations Director. You will be notified when your event with this setup is approved. (Please indicate your stage setup needs in the Room Set Up field above.

Yes, my event is in the Agape Center or Sanctuary and requires special stage setup.No, my event is not in the Agape Center or Sanctuary.My Event is in the Agape Center or Sanctuary but does NOT need special stage setup.
Additional Needs (Do you need any of the following?)

Paper ProductsChildcare (Discuss with Preschool Director)Recreational EquipmentTransportation (Van)
Other Equipment Needs
Please Explain Any Other Equipment Needs you may have in this space.

EVENT AUDIO/VISUAL SUPPORT REQUEST
Details regarding A/V Support Request (Equipment needed, dates volunteer/staff needed, etc.)
Media Needs for A/V Support Request (links to videos, song list, etc.)
Please attach any files you need to use during your event.

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COMMUNICATIONS/PUBLICITY REQUEST INFORMATION
GRAPHIC DESIGN: Do you have graphics created/designed elsewhere to use for your ministry event/update?*

Yes, I will provide graphics created by someone else.No, please design graphics for my ministry event/update.Other
Event Graphics

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Graphic Design Ideas & Inspiration

IF we are creating graphics for your event and you have found graphics online that express the theme you can attach those here. Please note that we cannot use graphics copy/pasted or taken from the internet or other sources without ensuring the church has proper legal use of these graphics (due to copyright, intellectual property, etc.) however we will do our best to use your found ideas to help create an original graphic for you!
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GENERAL MINISTRY PUBLICITY and/or WEBSITE UPDATES

IF you would like to do a special publicity push for your Ministry, need new general ministry materials, require a non-event related update to the website or print/digital materials, etc. -- here is where you can make that request.
MINISTRY UPDATES: Do you have new photos/graphics to provide for your ministry communications updates (website, printed materials, etc.)?

Please note that we cannot use graphics copy/pasted or taken from the internet or other sources without ensuring the church has proper legal use of these graphics (due to copyright, intellectual property, etc.) however we will do our best to use your found ideas to help create an original graphic for you!
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URL of web page needing updates (ex. bbcyorktown.org/women)
If more than one page needs updating, list the primary here and then include further details below.
General Ministry Publicity and/or Website Update INFORMATION
Please provide the details here for what you would like updated/created for your ministry publicity.

Event/Trip Registration (Online & In-Office)

For free and/or paid events. Should be used in conjunction with an Event Publicity Request so that we have all necessary details about the event (like name, event date(s), etc.)The questions in this section will be limited to those specifically related to the registration form, but event details are needed for the event description section of the registration.
Registration Type(s) & Cost

For some events there are different types of registration selections needed, and sometimes those different types require different prices. (Example Types of Registrations: 1) Children & 2) Adult; or 1) PreK, 2) Elementary, 3)Volunteer)

Use the below fill in the blanks to let us know the different types of registration types you'll need and the cost for each.
Please list the Different Types of Registrations & Their Costs*
Deposit Amount
If the registrant must pay a deposit, please let us know how much this should be.
Online Registration Fees

There is an approx. 2.15% online processing fee that will be deducted from fees collected online. Please choose which of the following options you would like for your event/trip.
Information about this fee and its inclusion or addition will be explained to those registering online, and the opportunity will always be available for them to pay in person in the church office to avoid the fee.
Online Registration Fees*

The cost listed above WILL COVER the 2.15% online processing fee. There is no need to add the fee on top of my event/trip cost.The cost listed above DOES NOT COVER the 2.15% online processing fee. Please add it on to the cost listed above.
Church Account # for Deposits
Please enter the church restricted account number that should be used for deposits of collected registration costs. If you are unsure of what account number should be used, please contact Jean King, Financial Administrator, in the church office.
Additional Information to be collected

By default, we collect the name, gender, phone, email, and date of birth of each event/trip attendee. Please select any additional information you wish to be collected.
Additional Information to be collected with registration

Mailing AddressGradeEmergency ContactMedical Notes (used for Allergies, etc.)T-Shirt SizeOther
Deposit/Registration Deadline

MonthDayYear
If there is a deadline for deposits, the registration will close on that date. If there is not a deposit, this date will serve as the end date for registrations. Those who have registered by the date will continue to have access to the event to make further payments, but it will no longer be available for new registrations.
Additional Information:
If there is additional information you feel is needed to successfully set up your registration (examples are special discount codes you want to offer, special add-ons you want to offer on your registration (electives, breakout sessions, etc.)

Thank you for using the BBC Yorktown Communications & Facility Request Hub. To finish the form, please click "Submit" below. You will receive an automatic confirmation email that will include the answers you provided.
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BBC Yorktown Communications & Facility Request Hub

Contact Information

Request Details

Type of Requests

EVENT DETAILS

EVENT RECURRENCE

Facility/Calendar Request Additional Information

COMMUNICATIONS/PUBLICITY REQUEST INFORMATION

GENERAL MINISTRY PUBLICITY and/or WEBSITE UPDATES

Event/Trip Registration (Online & In-Office)

Registration Type(s) & Cost

Online Registration Fees

Additional Information to be collected