(New) Event Detail Form

Open Door Activity/Event Detail Form

Note - Anything with an "*" is a required field. If not applicable, put "N/A"
Note: The form can be saved at any time to be completed later by scrolling to the bottom of the page and hit "Save". You will receive an email with a link to continue when ready.
Submission Date*

MonthDayYear
Todays Date
Submitted By *
Enter your name here
Email*
example@example.com
Contact Phone Number*
Enter your cell phone numberFormat: (000) 000-0000.
Host Ministry (Select all that apply)*

Shepherd's CareIntercessorsEldersDeaconsHealthDOPMODDHospitalityUshersScribesMediaBuilding
Location of Event/Meeting (check all that apply)*

Fellowship HallSanctuaryConference RoomOutsideOther
Event Title*
Event Theme/Colors*
If no theme - put "N/A"
Event Scripture
What is the Purpose and Description of the Event?*
Include details of what you hope to accomplish by having this event
Event Date*

MonthDayYear
Event Time*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Admission Fee for Event (per person): $*
Put "0" if none
Will there be a speaker(s)?*

Yes (If yes, you MUST complete the Speaker Engagement form below)NoOther
PRINTING

Note: Drafts of any printed materials for ALL printing must be submitted for approval a MINIMUM of 4 weeks prior to event
Are tickets required?*

YesNoOther
If yes, how many?
Date Needed

MonthDayYear
This date should be MINIMALLY 14 days before the event
Upload graphic here for tickets (Draw an example of what you would like if you don't have an approved graphic)

Cancelof
Are invitations required?*

YesNoOther
If yes, how many?
Upload graphic here for invitations

Cancelof
Date Needed

MonthDayYear
This date should be MINIMALLY 7 days before the event
Are flyers required?*

Yes - Make sure to select the size belowNoOther
If yes, what size flyer?

Full Sheet1/2 Sheet1/4SheetOther
How many?
Total number needed
Date Needed

MonthDayYear
This date should be MINIMALLY 14 days before the event (2 WEEKS)
REMINDER - An initial draft of the final program bulletin should be submitted to the Church Office no less than 4 (four) weeks prior to the event.

Completed final/approved program draft should be submitted to the Church Office no later than 2 (two) weeks prior to the event.
USHERS/HOSPITALITY
Ushers
Are Ushers/Greeters Needed?*

YesNoOther
If yes, how many?
Will there be materials for the Ushers to handout? (If yes, follow up with Lead Servant Usher to give materials before event)

YesNoOther
HOSPITALITY
Will food be served?*

YesNoOther
Estimated number of people to be served?
How will food be prepared (select all that apply)?

Professional CatererPotluck (if yes, note everyone who is preparing the food under "other")Other
Will the kitchen be needed to prepare or store food?

NoYes - to prepare foodYes - to store food to be served onlyYes - BOTH - To prepare and store foodOther
What equipment and appliances will be needed? (select all that apply)

OvenRefrigeratorMicrowaveUtensilsCookwareOther
What time do you need access to the kitchen?

Hour Minutes

AM/PM Option
Who will be responsible for cleaning the kitchen?
Type a Ministry Name or Persons Name if known
Any additional information?
Building & Maintenance
MAINTENANCE SETUP
Date for setup

MonthDayYear
Setup by what time?

AM/PM Option
Type of Setup (Check all that apply)

NoneClassroom - "L" ShapeClassroom - "U" ShapeTheater StyleCircleOther
# of Tables
# of Chairs
# of chairs at Head Table?
Other items needed (select all that apply)

NonePodiumOther
MAINTENANCE BREAKDOWN
Day to breakdown

MonthDayYear
Breakdown anytime after what time?

Minutes

AM/PM Option
Other information needed?
Media - AV
Equipment
Audio/Visual Equipment Needed*

NoneMicrophonesTV'sSpeakersProjectorScreenOther
Music Requested*

NoYes - supplied by Host MinistryYes - supplied by Media MinistryOther
Music is needed... (Select all that apply)

Before eventDuring eventAfter eventOther
Announcement
Announcement Required?*

Yes - Enter verbiage belowNoOther
Enter Verbiage*
Enter "N/A" if not applicable
Date requested to start running announcement?

MonthDayYear
Note: The Media Team will try to meet your start date, pending other scheduled announcements.
Speaker

If there is more than one speaker, include others under "additional information" and make sure to upload their Bio/Headshot as well
Guest Speaker Name
Title
Email address
example@example.com
Contact cell phone
Format: (000) 000-0000.
Church Organization affiliation
Name of speakers Pastor if applicable
Assistants name if applicable
Name and title of other(s) traveling with Speaker:
How many guests total?
Include the Speaker and anyone traveling with them
What time should they be arriving?

Minutes

AM/PM Option
Speaker Cash App or Zelle
Attach bio & headshot here

Cancelof
Upload any presentation, music, etc the speaker would like displayed during service/event

Cancelof
Add any additional information here
Should be Empty:

Open Door Activity/Event Detail Form

PRINTING

USHERS/HOSPITALITY

Ushers

HOSPITALITY

Building & Maintenance

MAINTENANCE SETUP

MAINTENANCE BREAKDOWN

Media - AV

Speaker