Fall 2025 Boats Afloat Show Exhibitor Contract

Fall 2025 Boats Afloat Show Exhibitor Contract

Please fill out the exhibitor contract below. After you submit your contract, NYBA will calculate the amount due and invoice your company. Your contract is not considered "accepted" until you have paid the deposit (or full amount due). Be sure to consult the Exhibitor Packet for show rates, badge and ticket information.
Company*
Are you a current NYBA member?*

YesNo
If you are not a current NYBA member, you can apply for NYBA membership. Note, only marine-related businesses are eligible to be NYBA members. Membership must be approved. You will be billed at the non-member rates, and we will adjust your invoice if your membership is approved.
Company Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Exhibitor Contract Point of Contact*

First NameLast Name
Exhibitor Contract Phone Number*
Please enter a valid phone number.
Exhibitor Contract Email (this is where you'll receive a copy of the contract)*
example@example.com
We email exhibitor updates on a regular basis. If there are additional people (other than the email address listed above) that should receive these updates, please enter those email addresses below:
Please provide the NAME and MOBILE PHONE NUMBER of the primary company representative who will be on-site during the Boats Afloat Show. You can update this later if needed.*
Washington State UBI Number*
Write NONE if you do not have a Washington State UBI
City of Seattle Business License*
If you do not have a City of Seattle Business License, you will be billed a $40 Seattle Trade Show Fee on your exhibitor invoice. Write "NONE" if you don't have a City of Seattle business license.

Are you applying for MAIN SHOW IN-WATER exhibitor space?*

YesNo

In-Water Exhibitor MAIN SHOW LOCATION: Boat List & Hospitality Floats

Please consult the Exhibitor Packet for full pricing and booth details, then enter your boats on display for the MAIN SHOW LOCATION. You can add or delete boats up until the registration deadline: August 18, 2025.
Do you want to request a hospitality float? Hospitality floats will be available on a first-come, first-served basis to exhibitors who have the largest square footage of boats in the show. Only available to NYBA members, and to exhibitors in the main show location (not available for H.C. Henry Pier).*
Do you want 15 amp power for your hospitality float? (electrical fee applies)*

NoYes
MAIN SHOW LOCATION: Enter your boats on display below. You must order electrical power for each vessel that needs power. For safety reasons, you can not 'share' power between multiple boats. See exhibitor contract for full details. You can add or delete boats through the final deadline, August 18, 2025.
If you have any special requests, enter them here. Note that all assigned exhibitor locations are at the sole discretion of NYBA; we do not guarantee any specific location requests made. If you REQUIRE a side-tie, make sure you indicate that in the form above. If you PREFER a side tie (but do not require it), please indicate which boat(s) you prefer side-tied, in the space below. These are not guaranteed.

Are you applying for IN WATER H.C. HENRY PIER exhibitor space?*

YesNo
In Water Exhibitor: H.C. HENRY PIER

If you would like to reserve space at H.C. Henry Pier, we request that you list the boats you would like to display below. The NYBA office will then contact you, to confirm the space and pricing. The pricing is based on the size of the slips needed (not the size of the boat, although there are parameters to the overall length and overall beam of the of vessel you may put in the slip). ***Please read the exhibitor packet for full details.*** IF YOUR VESSEL DOES NOT FIT WITHIN THE SLIP, BASED ON THE MAX LENGTH AND MAX BEAM PARAMETERS PUBLISHED IN THE EXHIBITOR PACKET, YOU WILL BE DENIED ENTRY INTO THE SHOW, WITH NO REFUND.
H.C. Henry Pier Slip Assignment Policy

We will be reviewing and fulfilling requests for H.C. Henry Pier on a first-come, first-served basis. Upon receipt of your exhibitor contract, our office will contact you to confirm the slips. All exhibitors are subject to the deposit and payment terms outlined in the exhibitor contract.
H.C. Henry Pier Location: Enter your anticipated boats on display below. ***Note: The only electrical available at H.C. Henry Pier is 50 amp power, although you are welcome to use a 50 to 30 amp adapter.*** See H.C. Henry Pier section of exhibitor packet for electrical prices.*
Are you applying for SHORESIDE or TENDER exhibitor space?*

YesNo

Shoreside or Tender Exhibitor

Please consult the Exhibitor Packet for full pricing and booth details, then select from the following shoreside exhibitor option(s):
What type of shoreside or tender exhibitor space are you requesting?*

Single shoreside booth (10'x10')Double shoreside booth (10x20')Tender exhibitor (on trailers)
Are you requesting a location upgrade to the entrance courtyard? ($500 additional for single booth, $900 additional for double booth. Space is limited).*

NoYes
If you are a tender exhibitor, how many tenders on trailers are you displaying?
If you have any special requests, enter them here. Note that all assigned exhibitor locations are at the sole discretion of NYBA; we do not guarantee any specific location requests made.

Tickets, Badges and Show Program Space

Please consult the Exhibitor Packet for more information on tickets, badges and the printed show program.
Digital Tickets: NEW THIS YEAR! Beginning in Spring 2025, we have moved to an online ticket system for Exhibitor General Admission and VIP tickets. We will send out detailed instructions on how you use the system, closer to the show. If you participated in the Spring 2025 Show, it is the same system.

While there are no physical printed tickets, each exhibitor can redeem (10) General Admission digital tickets and (10) VIP digital tickets free of charge. Beyond that allotment, you can download and share as many tickets as you wish - you will be charged for any additional tickets that are scanned at entry (NEW: Tickets are charged back at $9/ticket, regardless of if they are VIP or General Admission). You will not be charged for any digital tickets that you distribute that are not scanned.
Please provide the email address for the person in your organization who will be handling your digital tickets. This will be the email address (along with the primary email address on the show contract) that we contact, when sharing instructions on how to use our digital ticketing system:*
example@example.com
Badges: Main Show In-Water Exhibitors receive up to 10 badges. Shoreside Exhibitors receive up to 5 badges. Additional badges are available for $15/badge. Your confirmation email will have a link to the Badge Form; it's also available on the Exhibitor Materials page of the Boats Afloat Show website. NEW: Exhibitors who do not submit their badge form by August 18th will be assessed a $25 fee.
Printed Show Program: Reserve space in our attractive printed show program! Full details, including pricing and deadlines, are available in the Exhibitor Packet. If multiple exhibitors request the same ad location (e.g. back cover), ad space allotment will be based on the date/time the contract is submitted and deposit paid, with the first company to submit their contract and deposit securing the ad space.
Would you like to place an ad in the printed Boats Afloat Show Program?*

NoYes - Full Page Back CoverYes - Full Page Side PanelYes - 1/2 PageYes - 1/4 Page

Public-Facing Company Information

Please provide the appropriate information for us to display on the Boats Afloat Show website:
Main Company Phone Number
Enter the phone number you want shown on the Boats Afloat Show Exhibitor list on the show website.
Main Email or Sales Email
Enter the email address you want shown on the Boats Afloat Show Exhibitor list on the show website.
Company Website
Enter the website address you want shown on the Boats Afloat Show Exhibitor list on the show website, e.g. www.myboatcompany.com.
Provide a brief description of your business (this will be publicly visible on the Boats Afloat Show website). Max 100 words. Example: "ABC Boat Sales is proud to represent Waterlife Boats, Allegiant Yachts, as well a premium selection of brokerage yachts." *** If you exhibited in either of the past two shows, you do not need to include this unless you want to submit a new description ***

0/100
Please upload your company logo for the Boats Afloat Show website (preferred file: .jpeg, .jpg, .png). If you're a prior exhibitor and haven't had any changes to your logo since you last participated, you do not need to upload a logo.

Cancelof

Exhibitor Contract Submission Instructions:

Please review the following steps for successfully completing your Exhibitor Contract Submission:
1. Review the information you've provided in the contract (click the Back button below, to review your information)

2. Review the Terms and Conditions, sign and submit the exhibitor contract (on the next page)

3. NYBA will calculate the amount owed and invoice you, based on your membership status and early bird/regular rates.

4. You can pay that invoice with a credit card (2.99% fee), bank transfer (1% fee), or you can mail a check to NYBA. A 50% deposit of the total amount due is required to secure your space. Please read the Terms and Conditions on the next page (also in the Exhibitor Packet) for payment and refund terms.

5. YOUR CONTRACT IS NOT CONSIDERED "ACCEPTED" UNTIL WE RECEIVE PAYMENT. If you are applying at Early Bird rates, you MUST pay your deposit by the Early Bird deadline - July 28th. If we do not receive payment by the Early Bird deadline, you will be re-invoiced at the regular rates (Main Show / Shoreside). If you are submitting this on the day of the Early Bird deadline, you must call the office at 206-748-0012 and pay the deposit with a credit card. THIS WILL BE STRICTLY ENFORCED.

Terms and Conditions for the Fall 2025 Boats Afloat Show

The full Terms and Conditions are accessible in the Exhibitor Packet, or by clicking the highlighted link below.
Exhibitor Contract Signature:*

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Exhibitor Contact Signed by:*

First NameLast Name
Please select your preferred payment method:*

CheckACH - Bank Transfer {incurs a 1% fee}Credit Card {incurs a 2.99% fee}
Should be Empty:

Fall 2025 Boats Afloat Show Exhibitor Contract

In-Water Exhibitor MAIN SHOW LOCATION: Boat List & Hospitality Floats

In Water Exhibitor: H.C. HENRY PIER

H.C. Henry Pier Slip Assignment Policy

Shoreside or Tender Exhibitor

Tickets, Badges and Show Program Space

Public-Facing Company Information

Exhibitor Contract Submission Instructions:

Terms and Conditions for the Fall 2025 Boats Afloat Show