2026 Darcy Request Form

Host Organization*

Host Organization is a...*

Academic InstitutionFederal or State Agency or LabOther

Host organization address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Best airport*

Host organization contact person*

First NameLast Name

Host organization contact email*

example@example.com

Host organization contact phone number*

Area CodePhone Number

Is this a mobile number that can be used to call/text any logistical issues by the lecturer during the visit?*

YesNo

Select your lecture choice*

Trees are Groundwater Stakeholders TooGroundwater Recharge Regimes are in Flux

The Darcy Lecture will be part of...*

Conference, Event or MeetingAcademic Lecture Series or Special Seminar

Name of Conference, Event or Meeting*

Date(s) of Conference, Event or Meeting*

Preferred Semester*

Spring 2026Summer 2026Fall 2026

Preferred Day of the Week (check all that apply)*

Preferred Presentation Time*

:HourMinutesAM/PM Option

Host's Time Zone*

Preferred Format*

VirtualIn-Person

I would like to be contacted regarding a sponsorship*

YesNo

My organization is able to to support flight/car rental costs. (This is not required to host a lecture but will enable more requests to be honored)*

YesNo

Is there anything else you would like NGWA or Dr. Loheide to know?

Please share any travel tips, alternatives, or local info that could help us as we plan the schedule, including nearby institutions.

Potential Host Information-Please read before submitting your request.

Requests: All requests must be submitted by September 15, 2025. Do not contact the Lecturer directly.

Formats: The Darcy Lecture will be limited to a specific number of in-person presentations, as well as a reasonable number of virtual presentations. The National Ground Water Association and the Lecturer will determine the schedule and format.

Hosts: We encourage institutions and groundwater groups in close proximity to each other to partner prior to submitting their request. Parent and chapter organizations are strongly encouraged to collaborate on one venue.

Facility: Your physical venue should be able to accommodate at least 50 people. In-person presentation sites must be able to accommodate the use of PPT (including a computer) with a remote advance and a microphone appropriate for the room. Hosts for virtual sites will be responsible for providing the video conferencing platform.

Schedule: Lecture dates are January 5, 2026 through November 30, 2026.

Conferences and Events: If the Darcy Lecture is part of a larger event, individuals cannot be charged a fee to attend the lecture.

In-Person Hosts: As an in-person host, your institution or organization is responsible for providing the following accommodations and support for the Lecturer:

Lodging: Hotel accommodations (room and tax) for the Lecturer, typically for the night prior to the event and, if necessary, the night of the lecture. A prepaid hotel confirmation must be submitted at least 30 days in advance of the presentation date.
Meals: All meals during the Lecturer’s stay.
Transportation: Ground transportation to and from the airport or train station.
Audio/Visual Support: Required A/V equipment as specified in advance.
Hybrid Option: Hosting a hybrid (in-person/virtual) event is permitted; however, recording of the lecture is strictly prohibited.
Evaluation: Hosts are required to complete an online evaluation form following the event.

Virtual Hosts: Your institution will be responsible for providing the Lecturer with the following:

Designating a moderator to introduce the Lecturer and pose submitted questions
Video conferencing platform
Host must complete an online evaluation form.

Authority: Hosts will be asked to attest they have the authority to represent their institution or organization and agree with the terms as stated.

Video: Only the National Ground Water Association (NGWA) has the authority to record any Darcy Lecture presentations. NGWA will record the lectures and post them on the appropriate website at the end of the Lecturer’s term. Hosts will also be asked to attest that no recording of the lecture will occur.

Aknowlegements*

I have read all the host information above.I have the authority to sign on behalf of the requestor.I understand the financial obligation.I understand NO recordings can be made of the lecturer.I understand that NGWA will make the final determination regarding lectures schedule.