Food Vendor Application Form

Welcome to Stanford in Bloom 2025 – A Celebration of Flowers, Community & Creativity

In 2024, the village of Stanford proudly hosted the first-ever Stanford in Bloom Festival, in partnership with the Chelsea Flowers in Stanford exhibition, sponsored by Grootbos. 18,000 visitors came to experience the charm of our town and the beauty of the festival.

Now, with South Africa winning Gold at the 2025 RHS Chelsea Flower Show for its stunning fynbos display by Leon Kluge and Tristan Woudberg, the stage is set for an even more exciting year.

This year’s Stanford in Bloom will bring together the best of what the region has to offer—markets, music, food experiences, special events, and a brand-new landscaping exhibition featuring VIP judges. The theme is flowers, plants, and gardening, and we invite vendors to embrace this spirit with creative, themed offerings.

For vendors, this is more than just a market—it’s a chance to:

• Be part of a highly anticipated, two-week celebration in the heart of Stanford.
• Connect with thousands of visitors looking for unique products, quality food, and memorable experiences.
• Showcase your brand in a vibrant, family-friendly, and creatively charged environment.

Set against the stunning backdrop of Stanford’s heritage charm, this festival offers vendors a unique platform to grow, engage, and thrive.

Join us for a blooming fantastic experience—we’d love to have you with us!

This category is intended for vendors who will prepare and sell hot, ready-to-eat food, as well as those wishing to sell alcoholic beverages at the event. This section is open to all and will form part of our Stanford in Bloom Market. 

We are seeking passionate and high-quality food and liquor vendors to contribute to an exciting culinary experience for our visitors. Whether you serve delicious street food, gourmet treats, craft beverages, or locally produced wines, we welcome vendors who can offer flavour, quality, and a memorable experience.

 

Important Information for Vendors

As this is a long-duration market, we recognize that vendors will have different needs, time constraints, and operational setups—including options such as food trucks, individual tents, or tables within a shared tented space.

Due to these varied requirements, registration and commission fees for food and liquor vendors will be discussed and agreed upon individually, based on space needs, availability, and the nature of your setup.

Please indicate your preferences and requirements in the form, and a member of our team will reach out to coordinate the best arrangement.

Note: if you have trouble filling out the form online, a harcopy is available at Stanford Tourism office or Opwipwinkel Deur Antjies - both located on Queen Victoria Street in Stanford.

Stall Requirements

Each vendor will be priced based on their specific stall requirements. Please provide detailed information about what you will be bringing to the venue and what you would require from us.

For example:

• If you are using a food truck, indicate your space requirements.
  If you have your gazebo, table, or display set up, indicate the space required for setup.
• If you would prefer to be placed inside a marquee or tent, specify this as well.
• The more detail you provide, the better we can tailor our services to meet your needs and offer accurate pricing.

Contact details for any questions: info@stanfordinbloom.co.za

Food / Liquor Vendors Terms and Conditions:

1. The submission of the application does not mean that you have been selected to take part.
2. The registration fee to secure your space is non-refundable.
3. Space will only be confirmed once registration fees are paid in full.
4. Your table/stall must have sufficient stock throughout the duration of the market.
5. You may only sell the products you have been approved for.
6. Product lists must be listed on the Excel form we provide, which can be downloaded on our website.
7. All products must be correctly priced.
8. All items are displayed/sold at the vendor's own risk, and Stanford in Bloom. accepts no responsibility for damages or loss of any items, personal or stock.
9. Each stall holder is responsible for setup and styling, and stock supply during the market.
10. Food vendors – Ensure that stock and gas levels are sufficient for each day’s trading hours.
    Food vendors – To have the required health and safety certificates, gas certificates, business licenses and certificate of acceptability present at all times.  Please submit copies of these forms to info@stanfordinbloom.co.za, with the company name as the subject.
11. Any vendor trading in liquor, please note that Stanford in Bloom will apply for a general liquor license, and a once-off fee will be charged.
12. All vendors must adhere to the Copyright Act.
13. Stanford in Bloom reserves the right to determine the layout of the market.
14. Stanford in Bloom reserves the right to make operational changes to the market, which will be communicated to approved vendors timeously.
15. The Event Organizer shall not be held liable or responsible for any delay, rescheduling, or cancellation of the event due to causes beyond its reasonable control, including but not limited to acts of God, weather conditions (including rain, storms, high winds, or natural disasters), government restrictions, or other unforeseen circumstances. In such cases, the Event Organiser reserves the right to reschedule, modify, or cancel the event without liability for any refund or compensation.
16. By attending or registering for this event, you acknowledge and accept that weather-related disruptions may occur and that the Event Organiser is not responsible for any resulting costs or damages, including travel or accommodation expenses.
17. Stanford in Bloom will not be liable for any injury to vendors, staff, or attendees during the event, including setup and breakdown times.
18. By selecting the T & C’s on the application form, you confirm that you understand and agree to all of the above.