1. CAPA reserves the right to alter or change the space assigned to the Exhibitor. CAPA further reserves the right, at its sole discretion tc change the date or dates upon which the show is held, or to cance the show, and shall not be liable for damages or otherwise by reason of any such change or cancellation, other than to refund in full any amounts paid by the Exhibitor to Management.

2. Exhibitor agrees to follow all rules and regulations required by the hotel property and show management regarding health and safety guidelines during the time of the meeting.

3. The Exhibitor shall not assign this contract or sublet the space or any part thereof or permit same to be used by any other person, without the prior written consent of CAPA. Any attempt to do so is null and void and will result in immediate cancellation of this contract, and the forfeiture of any amounts paid by the Exhibitor to CAPA.

4. CAPA, together with the property owner, is responsible for compli­ ance with all applicable law, ordinances, regulations, require­ ments, codes and standards prior to and during the show, includ­ ing those with respect to fire, safety, health and environmental matters. Consequently, the Exhibitor shall comply with all rules and regulations by CAPA for the show and agrees that CAPA's decision to adopt and enforce any such rule or regulation shall be final and binding.

5. The Exhibitor is responsible for compliance with all applicable law, ordinances, regulations, requirements, codes and standards regarding the space assigned to the Exhibitor, including those with respect to fire, safety, health and environmental matters and Exhibitor shall ensure that all equipment, materials and goods used by the Exhibitor shall also comply.

6. Exhibitor agrees to indemnify and hold harmless, CAPA, and The Omni Rancho Las Palmas, from any and all judgments, orders, awards, costs and expenses, including attorney's fees, and also claims on account of damage to property or bodily injury (including death) which may be sustained by Exhibitor, Exhibitor's employees or third persons, arising out of or in connection with or resulting from said exhibition, provided, however, nothing contained herein shall be construed to
require the Exhibitor to indemnify CAPA, and/or The Omni Rancho Las Palmas against liability for damages for (a) death or bodily injury to persons; (b) injury to property; (c) or any other loss, damage or expense arising under (a), (b), or (c) from the sole negligence or willful misconduct of CAPA.

7. This contract may be cancelled by either party provided written notice is received by the other by September 15, 2025, in which case all monies paid by the Exhibitors will be refunded less an administration fee of $250 per booth. If the Exhibitor cancels after such date, it will be responsible for the full contract price.

8. CAPA reserves the right at any time to alter or remove exhibits or any part thereof, including printed material, products, signs, lights or sound, and to expel exhibitors or their personnel if, in CAPA's opinion, their conduct or presentation is objectionable to CAPA or to other show participants.

9. Exhibitor's display must comply with all requirements of CAPA and of the owner of the property, including maximum height require­ ments. The Exhibitor must provide at least one, and not more than two, staff per booth, to maintain display during show hours. Only representatives from the company contracting for the booth rental will be attending the booth. Advertising material or signs of firms other than those who have engaged exhibit space are prohibited.

10. Exhibitors must limit displays to the dimensions of the exhibit
booth to which they are assigned. Two chairs will be provided with each booth. All exhibits must be freestanding. No bolts, screws, hooks or nails shall be driven into or otherwise attached to the walls or floor of the Exhibit Area. No banners, posters or signs may be erected which in any way interfere or distract the view, light, or space of any other exhibitor or CAPA.

11. All goods shipped to the show must be clearly marked with the name of the Exhibitor and the number of the display space (to be assigned). Goods must not be shipped to the show COD or with any shipping charges to be paid on arrival and any such goods will not be accepted by CAPA or the property owner. CAPA assumes no responsibility for loss or damage to the Exhibitors goods or proper­ ty either before, during or after the show. A representative of the exhibitor must be present during uncrating, installation and dismantling of his/her exhibit. At least one person must
be in attendance inside the Exhibit Area throughout the show hours.

12. In consideration of the Exhibitor's participation in the show, the Exhibitor hereby releases CAPA, its directors, officers, management contractors, agents and employees from any and all claims, losses, or damages whatsoever suffered or sustained by the Exhibitor in connection with its participation in the show, including, without limitation, any claims for loss or theft of property, personal injury, or loss of business or profits, whether arising from any act or omission by CAPA, unless such act is willful or the omission consti­ tutes gross negligence.

13. The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the show. The Exhibitor agrees to remove the exhibit, equipment and appurtenances from the show property by the final moveout time. In the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred by CAPA or the property owner.

14. The Exhibitor will comply with the rules and regulations of any unionized contractors, which may be selected by CAPA to service the exhibitors. Any dispute between the Exhibitor and any such contractor or union representative will be referred to CAPA for resolution, whose decision shall be final and binding on all parties.

15. CAPA reserves the right to cancel this contract and to withhold possession of the space or to expel the Exhibitor there from if the Exhibitor fails to comply with any terms and conditions of this contract or the show rules and regulation, in which case the Exhibi­ tor shall forfeit as liquidated damages and not as a penalty all payments made pursuant to this contract, all without limiting CAPA's other rights and remedies at law under this contract as a result of such failure to comply.

16. Processing of payment by CAPA does not in itself constitute accep­ tance.

17. CAPA will not be bound by any verbal agreements, representations, or statements between CAPA (staff or volunteers), Sponsors, Exhib­ itors, or the property owner staff. All agreements must be made in writing.

18. Information about other contracted services from the property owner or others, will be sent with confirmation materials upon receipt of application and should be contracted for directly with service provider. 

19. By signing this document, you agree to abide by the CAPA Code of Conduct. Click here to view
the CAPA Code of Conduct.