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1. Past entrants including awardees and finalists are eligible to enter the Awards.
2. Organisations / individuals of the Awards Organising Committee, judging panel, sponsors, supporting organisations, media partners are eligible to enter the Awards.
3. Projects involving external consultants are eligible to enter the Awards. Nevertheless, the role of such external consultants should be justified and clearly stated.
4. If an initiative / project submitted for entry by a service provider was designed for its client(s), a written endorsement from the relevant client(s) is required.
5. To enter the Individual Category, entrants should remain in the same organisation during the interview period, otherwise he or she may be disqualified from the Award. Entrants should also submit a nomination letter with the letterhead of the organisation as an official supporting document from the company. The letter should include the name, business title, and signature of both the supervisor and entrant, as well as the company chop.
6. The entire copyright, moral right, and all other intellectual property rights of whatsoever nature in the materials supplied by the Awards entrants shall continue to belong to the Awards entrants. These rights are not affected by the entrant’s entry into the Awards.
7. Names and details of entrants, submitted reports, presentation materials, and scoring information developed during the review of entries are regarded as proprietary and are kept confidential. Such information is available only to those individuals directly involved in the assessment and administrative processes. Where necessary, any contact person’s name and position, telephone number, fax number, and email address, etc., will be used by the HKIHRM for liaison with relevant entrants in relation to the Awards activities.
8. The HKIHRM may request supplementary information from entrants during the judging process. Verification of data submitted by entrants may be required.
9. Entrants agree to cooperate with the HKIHRM, in relation to any publicity of their entries as may be required. Commercial sensitivity will be respected.
10. The decision made by the HKIHRM and the judging panel is final and binding on all aspects related to the Awards.
11. No feedback or advice on entries will be provided to the entrants or finalists.
12. The Awards are non-transferable and non-negotiable. No cash alternative will be offered.
13. The HKIHRM reserves the right to withhold the award(s) in all categories, subject to the discretion of the Organising Committee and the judging panel.
14. The entry fee is non-refundable and shall be settled within THREE (3) weeks after the invoice issuance date. Any entry not meeting the relevant payment deadline may be regarded as invalid. The HKIHRM takes no responsibility for any incidental costs incurred by entrants.
15. The HKIHRM reserves the right to interpret, alter or amend any of these conditions and to issue supplementary conditions and house rules at any time it considers necessary.