Camp Gathering: Connect, Equip, Inspire 2025

TRAVEL INFORMATION
We are hoping that camps will be able to support folks on the board in participating in this event. We do have some funds that can support travel and have other places where you can apply for funding. All of your accommodation, meals, and program costs are covered by the regions. Is your camp (or are you personally) able to cover the costs of your travel?*

YesNo
Please pick the travel option that is applicable for you:*

I live in the Greater Vancouver area and will find my own way to the Horseshoe Bay Government Dock to be on the scheduled water taxi run at 4 pm on Friday, September 12.I am coming from Vancouver Island and will take the ferry from Nanaimo - Departure Bay to Horseshoe Bay and walk 5-7 minutes to the Horseshoe Bay Government Dock (NOT at the ferry terminal) to be on the scheduled water taxi run at 4 pm on Friday, September 12.I am flying into Vancouver International Airport and will need transportation to Horseshoe Bay Government Dock.I am flying into Vancouver International Airport and have my own transportation to the Horseshoe Bay Government Dock.
FLIGHTS - Flights should be booked to come into YVR on Friday before 1 pm to meet the water taxi and leave no earlier from YVR than 4:30 pm on Sunday. Would you like support in booking your flights?*

No, I will book my own flight and email ECoulombe@united-church.ca with the information soon.I have already booked my flights.Please help me book my flights.
Please share with us the information about your Flights
Airline:blanks*
Flight Number Nov 22: Number Arrival Time: Time
Flight Number Nov 24: Number Arrival Time: Time

ACCOMMODATION, MEALS and Other Important Details
ACCOMMODATION - We are hosting this gathering at Camp Pringle. We hope to have double occupancy in each room (so, two people per room, EACH PERSON NEEDS TO BRING THEIR OWN SLEEPING BAG AND TOWEL) Please advise us as to your preference:*

I am happy to room with another person that is attending the camp gathering.I am happy to room with a particular person that is attending as well.I would appreciate a single room due to my medical/physical needs.I need an accessible room due to physical challenges, please contact me.
Please name the person you want to room with:*
Do you have any food allergies or foods you MUST avoid? Please specify below if the answer is yes. Please type no if there aren't any we need to be aware of. *
My choice for meals is (dietary restrictions)*

Vegan (no animal products at all)Vegetarian (no meat products at all)Pescatarian (no poultry or land-based meat products of any kind)Meat and Poultry are ok
Is there anything you want us to know about you? Medical concerns, the best ways that you learn or engage material, what you might be anxious about, what you are most excited about... please type n/a if there isn't anything! *
Are there any topics or issues you would like to see at this event? What are some of the conversations you are having as a board? What are the challenges you are facing? Thank you!*

Photo/Video Release, Participation Waiver and Consent

Please read the following carefully before signing.
First Third Ministry Staff use photos and videos of our ministry events to celebrate our offerings and in promotion of future offerings in print (bulletin boards, in church newsletters) and online (websites, social media). You determine the use of your image. First Third Ministry does not include the names of any participants shown in the photos and videos we share. I give permission to First Third Ministry and Camping Ministry to publish my image. I understand the images may be use in print and online and my name will not be published. I give permission to First Third Ministry and Camping Ministry to use videos that include me. I understand the videos may be used online and my name will not be published.*

YESNO
Photo and Video Release Signature*

Clear
In consideration of being allowed to participate in the Event, I hereby assume for myself, any and all risks, dangers and hazards associated with the Event (including any risks, dangers or hazards which are unknown at this time) and hereby release and forever discharge The United Church of Canada, Chinook Winds Region of The United Church of Canada, The Pacific Mountain Region of The United Church of Canada, PDC (who is the registered owner of the property), Camp societies, their directors, officers, employees and agents and any sponsor of the Event. I release their officers, directors, employees, contractors, subcontractors or agents during the Event from any and all liabilities, claims, demands, damages, actions, suits or causes of action, including any claims for breach of contract, negligence or gross negligence, statutory or other duties arising from the Event. Please initial in the box. *
I give permission for any medical treatment necessary during the event for myself. In the event that I am injured, ill or in need of medical attention (and I am unable to coordinate this for myself), I authorize the Leaders of the event to seek medical attention on my behalf. Please initial in the box below.*
I HEREBY ACKNOWLEDGE:

1. I have read and fully understand this Liability Release and Waiver, Medical Permission and Photo Waiver and Release Form and have signed this document of my own free act;

2. By signing this document I am giving up my right to sue anyone in relation to anything which happens to me as a result of my participation in the Event;

3. This document binds me both me and any person who might stand in my place in the event of my injury or death, such as my family, heirs, executors, guardians or administrators;

4. This Document constitutes the final and entire agreement between myself and the persons and firms released by this Agreement. I am signing this Liability Release and Waiver, Medical Permission and Photo Waiver and Release Form.
Date*

MonthDayYear
Date
Please state the city, province you are currently in. *
Signature*

Clear

Thank you for this information.

We look forward to seeing you at this year's gathering! Please press the submit button to send your completed registration to us.
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Camp Ministry Gathering 2025 Registration

TRAVEL INFORMATION

ACCOMMODATION, MEALS and Other Important Details

Photo/Video Release, Participation Waiver and Consent

Thank you for this information.