Foodie Fest 2025 – Important Vendor Information
We’re thrilled to bring together food lovers from across the region for an unforgettable celebration. Our festival draws thousands of people. This annual festival typically draws thousands of attendees, making it a prime opportunity to connect with the community and showcase your culinary talents. Our non-profit's goal is for your business to make money! This event has a flat fee and no percentage of your sales required! Win with us!
Please review the important information below carefully regarding vendor categories, health department requirements, setup procedures, and refund policies.
🍴 Vendor Categories There are four (4) vendor types for this year’s event:
Local Tent Vendor* – 10x10 setup (Kentucky-based)
Out-of-State Tent Vendor* – 10x10 setup
Local Food Truck Vendor* – Louisville-based trucks or trailers
Out-of-City/State Food Truck Vendor – All trucks from outside Louisville or Kentucky
All table vendors must bring their own 10x10 tent, 6ft table, and chairs. All of your items must fit your tents.*
For safety and security reasons, all vendors must stay the entire duration of the event.
🧾 Permits & Fees
Each vendor category comes with specific responsibilities:
Table food vendors (In-state and out-of-state vendors) and out-of-state food trucks
Pay the vendor fee and obtain a temporary day permit (can be purchased online—no advance visit required). The fee is $140 for the temporary day permit.
All food trucks and table vendors who are just selling pre-packaged goods (such as bags of chips and canned sodas) DO NOT HAVE TO HAVE A PERMIT FROM THE LOUISVILLE METRO HEALTH DEPARTMENT!*
All food trucks and table vendors who are just selling home-based goods (such as cookies, jams, jellies, and cakes) DO NOT HAVE TO HAVE A PERMIT FROM THE LOUISVILLE METRO HEALTH DEPARTMENT, but, must have their Kentucky home-based processor permit from the state of Kentucky.
All vendors must have a Certificate of Insurance (COI) for the event. Insurance typically costs between $25-$50 through the flip program. Please call us at 502-694-0922 if you have any questions or concerns.
Louisville Metro-operated food trucks must have their permit from the Kentucky Health Department and a license from the Louisville Metro ABC Department. All vendors must have a Certificate of Insurance (COI) for the event. Insurance typically costs between $25-$50 through the flip program. Please call us at 502-694-0922 if you have any questions or concerns.
Vendor costs:
Early bird registration
June 10th-July 5th
Food trucks- $250
Table vendors-$125
General registration
July 6th-August 11th
Food trucks-$275
Table vendors-$150
Late registration
August 12th-September 4th
Food Trucks-$300
Table vendors-$200
Our team is happy to support you through the permitting process. Don’t hesitate to reach out with questions.
🚫 Venue Restrictions – Read Carefully
Due to existing food hall businesses in the Paristown Arts District, the following food categories are prohibited at this event:
Burgers
Lemonade Only Vendors
Pizza
Cuban food
Donuts
Alcohol
Additionally, all BBQ vendors are prohibited from selling pulled pork sandwiches. All BBQ vendors must submit a “Day-Of Menu” no later than one week prior to the event for approval.
📅 Important Dates & Deadlines
Please see the calendar below on this page. All required vendor documentation must be uploaded by September 1st, 2025
(5 days before the event).
⏰ Day-of Event Schedule
Vendor Check-In & Setup Begins: 7:00 AM
All Vendors Must Be Set Up By: 10:00 AM (No exceptions)
(For safety and security, this policy will be strictly enforced)
Event Duration: All vendors are required to remain onsite for the full duration of the event.
Food Truck Vendors with Trailers: You must drop your trailer and move your towing vehicle to the designated parking area.
Table Vendors: You are permitted to use generators at your booth.
🌧 Weather & Refund Policy
In the event of severe weather, natural disasters, or other unforeseen circumstances that lead to a full event cancellation, all vendors will receive a 50% refund of their vendor fee within 45 days of the scheduled event date.
Refund Policy:
Full refund can be issued before July 15th
Half refund can be issued before August 1st
No refunds after August 8th
This policy will be fully enforced for all vendors.
The Foodie Collective Team is not responsible for any of your property. You are responsible for keeping at least one person in your truck or table at any time. Failure to comply will result in cancellation of future participation.
If you need assistance with extra kitchen space or refrigration, please contact us from the information below.
Thank you again for being part of Foodie Fest 2025. We look forward to hosting an incredible, safe, and delicious experience for all!
If you have any additional questions, feel free to reach out to our vendor support team at 502-694-0922 or email us at hello@thefoodiecollective.org.
#FoodiesUnite #FoodieFest2025