APWA Fall Vendor Rental Order Form

APWA Conference – Exhibitor Information
Yakima Convention Center
October 15-16, 2025

 

Bear Event Services is pleased to be your official contractor for the APWA Fall Conference. We are available to assist you with any decorating, freight, and labor needs you may have and to help make your participation in this event a success.

 

Booth Information:
All items on this list are provided by show management at no additional charge to the exhibitor.

• 8’ high back drape, 3’ high side drape on two sides, one 8’ skirted table, two chairs
• Electrical service (500 watt/110 volts)
• Booth size: 10 wide x 8' deep
• Show color(s): Black & White
• The Yakima Convention Center is a carpeted facility

 

Vendor Schedule:
Vendor load in:           
Tuesday, 10/14/25, 5-8 PM
Wednesday 10/15/25, 8-10 AM

Show Hours:  
Wednesday, 10/15/25, 10 AM - 5 PM
Thursday, 10/16/25, 8 AM - 3:00 PM

Vendor load out:
Thursday, 10/16/25, 3:00 - 6 PM

• All orders must be pre-paid in advance. Payment in full is required for all services PRIOR to delivery.
• No credits or substitutions of items provided in the booth package are available. If you require a different table size or skirt color other than the one provided by show management, you must rent the item.
• No refunds will be issued for cancellation of rental items after installation.

 

Contacts:

APWA Show Management:
Direct questions regarding, vendor participation, show policies, etc. to
Grace Richardson
grace.richardson@deainc.com

 

Exhibitor Services:
Direct questions regarding furniture rentals, freight handling, etc. to
Bear Event Services 509-834-7868
info@beareventservices.com

Material Handling Information

APWA Fall Conference
October 15-16, 2025

MATERIAL HANDLING TERMS

• Shipment will be accepted and delivered to your booth space on the day set-up begins.
• Upon show close, re-created freight will be removed from your booth and placed with a common carrier* for outbound shipping.
• All freight handled by Bear Event Services representatives is subject to a material handling service charge.
• All freight and shipping charges incurred are the sole responsibility of the exhibitor and are not included in the material handling service charge.
• All material handling service charge fees must be received prior to acceptance of any shipments by Bear Event Services.
• Material handling service charge for all advance shipments are billed at $.45 per pound with a 200 pound minimum charge ($90.00).

SHIPMENTS WILL BE ACCEPTED STARTING:
October 6, 2025

 

Address all shipments to:
Bear Event Services-APWA Fall
c/o Yakima Convention Center
[Your Company Name & Booth Number]
10 N 8th Street
Yakima, WA 98901

 

Return freight pickups should use the address above, and be scheduled for
Friday, October 17, 2025 from 10 am - 3 PM

*All freight handled by Bear Event Services must be re-created in the booth and outbound shipping arrangements must be made by the exhibitor, to include BOL if applicable, and scheduling a package pick up with the shipper.