EVENT DETAILS

 

Location:  Snow Kenna Park, & Todd River. Between Schwartz Crescent and Wills Terrace, Alice Springs

Date:  Saturday 15th August 2026

Trading Times:  11am - 5pm

Organisers:  Henley on Todd Incorporated

Contact:  info@baskeventmanagement.com.au

BACKGROUND

The iconic Alice Springs Henley on Todd Regatta is back to celebrate its 64th year. This event is a fun, quirky and eclectic ‘boat’ race held each year on the dry, sandy bed of the Todd River in Alice Springs, Australia – it’s the only dry river boating Regatta in the world!

 

We are seeking a variety of food stalls for the 2026 Henley on Todd Regatta (HoT) to facilitate food and beverage service during the event. Please read thoroughly to ensure your full understanding of our requirements – terms and conditions apply.

 

 

APPLICATIONS

Applications close COB 11 July 2026. You will be notified of the progression of your application by 18 July 2026. 

Submit attachments to info@baskeventmanagement.com.au

MERCHANDISE

Operators may sell only the type of goods indicated on the application or as agreed with the HoT Stalls Coordinator.

CANCELLATION

Stallholders who wish to cancel should contact the Stall Coordinator by midday, 14 days prior to the event to allow time to organise a replacement. Cancellation must be made in writing to the Stalls Coordinator via info@baskeventmanagement.com.au

Cancellation after COB 2 August 2026 will result in 100% forfeiture of site fee.

TRADING

HoT will not accept responsibility for loss or lack of income generated on the day or if any pre-held expectations have not been met.

Trading times are 11am – 5pm, and stalls must be operational throughout the entire period.

 

BUMP IN & OUT

● Stalls are required to be set up on 15 August 2026. An inspection by the NT Department of Health may occur on this day - timings will be discussed with successful applicants.

● Pack down may not commence until after the Battle Boat Spectacular - approx. 5pm.

● Stallholders will not be permitted to bring vehicles on to the site until after all event attendees have departed the site, and only upon direction of the Event or Site Manager.

● Stallholders are to remove all rubbish, oil and greywater from the site.

REQUIREMENTS

● Complete Stalls Application with supporting documents;

● Acceptance of all conditions in the Stall Holder Agreement;

● Have EFTPOS facilities only – this is a cashless event;

● Hold Public Liability Insurance to the value of at least $20 million;

● Hold Worker’s Compensation Insurance (if required by law);

● Hold a valid Department of Health Food Business Registration Certificate (Food vendors)

● Be committed to food safety and all requirements as dictated by the NT Department of Health (Food vendors)

● Pay all stallholder fees

● Abide by all stallholder requirements

FEES

HoT will charge a fee for all stalls for the duration of the event.

Note, payment is required upon successful application to secure your site.

Stall holder site fees include:

● Site fee

● Access to site power – to the specifications provided in this application

● A maximum of 4 x supplier passes for stall holder staff

● Additional passes need to be purchased by a stallholder, or sufficient evidence provided that additional staff are essential to run the stall at capacity.

● Roving security coverage, and overnight security coverage on 15 August 2025.

Power requirements (if applicable)

Note, the Stallholder must supply all power cords and extension leads. All leads & equipment must be tested and tagged. No double adaptors to be used.

OVERVIEW
This document outlines the terms and conditions that Henley on Todd Inc expects of a stallholder (“stallholder”).

While Henley on Todd Inc. endeavors to provide accurate information, the nature of events, costs and regulations means that details herein may be subject to change during the planning and delivery of the event. Henley on Todd Inc. will update all parties of any changes as a matter of priority.

As part of their engagement with Henley on Todd Inc., successful stallholders are required to:

● Acknowledge their responsibilities and undertakings as per the Terms & Conditions

● Acknowledge their responsibilities and undertakings with Henley on Todd Inc.

Provide the following insurances and documents:

● Current Public Liability Insurance Certificate for (minimum) $20 million

● Current Workers Compensation or Volunteers Insurance Certificate, if required by law

● NT Health Department Registration of a Food Business certificate (food vendor only)

● Copy of driver's licence (or alternative photo ID)

Stallholders who fail to submit the signed contract, documents, and site fee, will forfeit their opportunity to trade at The Henley on Todd.

Dates:

Online induction deadline 14 August

Stallholder Bump in 14 & 15 August

Stallholder Safety Inspection 14 August 5pm

Event 15 August 11am – 5pm

Stallholder Bump out 15 August 5pm
 

STALL ALLOCATION

Allocation will be at the discretion of the HoT Committee and Event Manager.

Audience & Venue

Estimated attendance of 2,500-4,000 people. Snow Kenna Park is the central location, providing a range of food, drink and entertainment options at the event 6 hours of trading on 15 August.

Henley on Todd Inc. presents a bar serving alcoholic and non-alcoholic beverages and retains the liquor licence over the Snow Kenna Park site.

Site Fees

All stallholders must pay the applicable fees (via EFT) before the due date stated above.

Insurance requirements
All stallholders are required to carry a current Public Liability Insurance Policy to the value of $20 million (minimum). The policy must have The Henley on Todd Incorporated ABN (15 616 936 371) noted as an interested party, indicating coverage until after the event.

All stallholders must cover their employees and/or volunteers with an insurance policy in accordance with NT WorkSafe requirements.

All stallholders are responsible for Property Damage Insurance for their own property used at the Festival.

A certificate of currency for each insurance must be provided during the application process.

Henley on Todd Incorporated will not be liable for any loss or damage to any trader’s property or produce.

 

SITE MANAGEMENT

Stall Presentation
Stalls, Stallholders and their staff (both front- and back-of-house) must always be well-presented.

Henley on Todd Inc. retains the right to insist stallholders maintain their stall in a safe, clean and tidy manner. Failure by the stallholder to comply may result in Henley on Todd asking for remediation. This may involve cleaning, repairs or waste removal. As a last resort, Henley on Todd Inc. reserves the right to shut down a stall that refuses to comply.

Henley on Todd Inc. retains the right to insist Stallholders remove any article, picture, or printed material that is considered either offensive, substandard, or otherwise not suitable for display

 

Equipment Supplies
Henley on Todd Inc. will provide stallholders with access to the following infrastructure:

▪ A site on which to trade of a size agreed to and paid for.

▪ Power, if this option is selected by the Stallholder

▪ A limited amount of waste disposal

Henley on Todd Inc. will not provide the following:

▪ Marquees

▪ Trestle tables and chairs

▪ Fire safety equipment and signage

▪ A food Industry compliant First Aid kit

▪ Internal electrical equipment (e.g. extension leads, power boards)

▪ Cooking oil drums or removal

▪ Grey water or oil waste disposal

▪ Hand basins or washing/hygiene stations

▪ Any other equipment or facilities required for Stallholder operations.

 

Permits and Inspections
Henley on Todd Inc. requires a copy of food vendor applicants’ current NTG Department of Health (NT Health) Registration of a Food Business certificate. Stalls must display their certificate for the duration of the event. For further information, contact NT Health on (08) 8999 2400 or at: https://nt.gov.au/industry/hospitality/register- or-renew-a-food-business.

Stall inspections may be made prior to opening and during delivery by NT Health Officers and Company management to ensure all stallholders comply with the Food Standards Code. Any stall that fails to meet the standards and does not make required changes will forfeit their payment and the stall will be shut down for the remainder of the event.

Menu
Henley on Todd strives to provide diverse food options for its patrons. Stallholders must not sell alcohol.

Pricing
The price points between stallholders should be set at a similar value and remain reasonable and accessible for patrons. Please keep prices to whole dollars and fifty cents. Pricing cannot change during delivery of the Event.

Parking
No on-site parking or camping is permitted at the event. Vehicle access to stallholder sites is restricted to bump in and bump out times.

Security
Licensed security officers monitor the venue when not supervised by site management for the duration of the Event. While every effort is made to secure sites, no responsibility will be taken by Henley on Todd Inc. for loss or injury of any goods or person. It is the stallholder’s responsibility to ensure their stall and belongings are secure for the duration of trade and at close of business.

Power Usage
Access to on-site power is limited. Stallholders must include a list of all amp usage and outlets required (with a maximum of amps required, based on 10- and 15-amp circuits), in their application. Only the calculated amount of power requested by the stallholder will be made available during delivery.

An on-site Manager will assist with any issues once the Event commences. Overuse of power or faulty equipment can interrupt power supply and affect trade. Any stallholder found using additional power not approved by Henley on Todd Inc. will be asked to disconnect if additional connection can’t be provided.

Water Usage
Water should be used conservatively. Limited tap water is available on-site. Wastewater must not be disposed of on site.

SAFETY COMPLIANCE

Henley on Todd Inc. maintains a high standard of safety. While on-site, all stallholders and their employees and/or volunteers are required to comply with National Work Health & Safety (WHS) standards with NT Work Health and Safety Legislation and Codes of Practice, as well as Henley on Todd site rules.

The Site Manager, staff and external consultants will inspect stalls regularly to ensure compliance. Any concerns regarding safety must be remedied immediately by the stallholder to ensure safety standards are maintained and trade can continue.

In the event of an emergency, the stallholder must comply with directions given by the Site Manager or by any member of NT Emergency Services.

All stallholders are required to complete an online induction prior to bump-in.

Safety Inspections
Workplace safety inspections will be held prior to site opening and during delivery by the Site Manager and external authorities. All compliance requirements must be met.

Health
Stallholders take responsibility for the quality and safety of the food and beverages they serve and must take precautions to ensure they meet the requirements of the Food Act 2004 (NT) and Food Safety Standards (C’wth).  Following COVID-19 guidelines is recommended.

Food Handling Staff
Stallholders must ensure that all food handlers have received adequate training in safe food handling. Staff must be suitably dressed and in good health.

Protecting Food
Food includes any substance used, or represented as being used, for human consumption (whether it is live, raw, prepared or partly prepared). This includes beverages. Stallholders must protect food from cross- contamination, store it in appropriate conditions and prepare and serve it with clean food handling tools and packaging. Food on display must be protected by wrapping, stored inside a display case or behind a sneeze guard.

Tempertue Control
Potentially hazardous foods (raw or cooked) must be held at safe temperatures. Stallholders must have equipment and measures in place to ensure their food is stored at the correct temperatures. Stallholders must ensure that food is covered, clearly marked with their stall name and the date, kept at a safe temperature and stored in their allocated area.

Hand Washing Facilities
Stallholders are required to provide easily accessible hand washing facilities for their staff (with running water, liquid soap and disposable paper towels). Stallholders may not use a food preparation sink or a pot washing sink as their hand washing facility.

Food stalls must be equipped with proper hand wash, food grade sanitizer, detergent and temperature probe thermometers. These are essential aspects of food safety.

Hand wash set up may look like this:

Electrical
Stallholders are responsible for bringing their own extension cords. Cords or cables that run at ground level in public traffic areas or access ways, or that are suspended on stands, must be arranged so they do not obstruct foot traffic. When run on the ground, extension cords must be suitably protected from mechanical or thermal damage.

All cords and cables must be tested and tagged to comply with the WHS (National Uniform Legislation) Act 2011 (“the Act"). The Act requires ALL electrical leads to be tested annually and tagged. Electrical appliances; power boards; safety switches (RCDs); and extension cords must be tested and tagged every 12 months by a competent person to a standard defined by AS/NZS 3760:2010 Testing of Electrical Equipment.

Electrical equipment may be subject to random spot checks by external authorities, and any that are not tagged will be removed from site. Electrical equipment must be of an approved design that complies with Australian Standards. The use of homemade electrical equipment is not acceptable and will be removed from site.

Should a stall fault or short-circuit the power supply due to unapproved or incorrect use by the stallholder, the stallholder responsible will be charged for any costs incurred (e.g., electrician call-out). 

Gas
All gas bottles must be in good condition and within current compliance dates. All appliances, regulators, connectors, and hoses must be of an approved design. The use of homemade gas equipment is not acceptable and will be removed from site.

An approved flexible pigtail hose, connected from the regulator to the gas cylinder, must be used, and should be no less than 1.5m in length. The hose must also have an excess flow valve that slows the flow of gas should the hose become damaged.

All gas regulators must be a low-pressure, dual-stage regulator. The cylinder regulator must be low pressure (3-kPa max outlet pressure) when all appliances are operating. A cylinder regulator should be rigidly fixed to an adequate support independent of the cylinder and mounted with the diaphragm vertical and the vent pointing vertically downwards. Regulators must be connected to the gas cylinder in accordance with AS/NZS 5601.

Ring burners and portable wok burners are not accepted on-site unless the burner is certified with an integral pan support. Appliances must be placed on a non-combustible surface and secured to prevent movement. Stallholders must provide evidence that the equipment is Type A or commercially rated. The following Australian Gas Association marking should be visible to certify this.

Fire Safety
All fire safety equipment must be AS/NZS 1841.5 certified and have current inspection tags. All stallholders are required to supply the following:

● 1 x ABE fire extinguisher (at least 1.5kg).

● 1 x fire blanket (at least 1.2 x 1.8m).

Stallholders must supply the relevant signage with their fire safety equipment. Fire safety equipment may be subject to random spot checks by external authorities.

The NT Worksafe guide to electrical equipment and gas installations at markets, shows and sporting events is located at the following website.

NT Worksafe guide to electrical equipment and gas installations at markets, shows and sporting events

 

First Aid
All stalls are required to have a Food Industry Compliant First Aid kit.

For more information on stallholder’s safety guidelines Contact Worksafe

Toll-free 1800 019 115

Email ntworksafe@nt.gov.au

 

 General
▪ No alcohol or glass products are permitted on-site. Failure to comply will result in instant removal from site by security and/or police.

▪ Henley on Todd Inc. has total control over signage and items being displayed or sold at the event and will prohibit or remove any materials that are offensive or infringing on copyright.

▪ Unauthorised use of Henley on Todd Inc. name and branding is prohibited.

▪ Henley on Todd Inc. has exclusive rights to all third-party sponsorship undertaken at the event.

▪ The sale of prohibited, hazardous, or dangerous goods is not permitted.

▪ The sale of alcohol is prohibited.

▪ Spruiking and microphones are not permitted.

▪ The travel of pedestrians must not be impeded.

▪ The conduct of raffles or fundraising is not permitted.

▪ No damage will be done to the road, footpath, or any other property.

 

CONTACT US
For assistance or enquiries, please contact us.

Email: info@baskeventmanagement,com.au

 

Henley on Todd has an interactive app for the event.

If you would like to have your stall, menu, details, included in this app, please email your details and any images to info@baskeventmanagement.com.au