Your business account with Kootenay Carshare

Your business account with Kootenay Carshare

Please complete this form to set up a new business account or to request changes to your existing Kootenay Carshare business account.
I want to :*

Add a new driver to the business accountRemove a driver from the business accountChange passwordSet up a new business account

Name of business account
Name of Company/Organization
Type of business account

1-4 drivers5-10 drivers11-15 drivers
Name of the account manager*

First NameLast Name
Phone number of the account manager*
Email address of the account manager*

New driver's Information
Profile information
1. Name of the new driver*

PrefixFirst NameLast Name
Date of birth*

YearMonthDay
Driver's License*
Country of Issue*
Province or territory of Issue if Canadian
Email when using the account*
example@example.com
Phone Number*
Please enter a valid phone number.
Current Address*

Street Address

Street Address Line 2

CityProvince or territory

Postal Code
Permanent Address If Different From Above

Street Address

Street Address Line 2

CityProvince or territory

Postal CodeCountry
Emergency Contact Name*

First NameLast Name
Relationship
Emergency Contact Phone Number*
Please enter a valid phone number.

Document upload
Upload the new driver's license photo

Please upload a photo of the front and back of the new drivers license. You may upload multiple files.
Cancelof
Please confirm that you have uploaded the following pictures:*

Front driver's license photoBack driver's license photo
Upload the new driver's driving record and insurance history
Please upload the certified documents from the automobile insurance provider associated with your license for the last 3 years. You may upload multiple files. Documents can be promptly retrieved from ICBC. (Check the "Personal driving record" and "Insurance and claims history record" boxes on the ICBC form). If you lived out of province, you will need to upload the equivalent documents from the relevant country/province/state.
Cancelof
Please confirm that you have uploaded the following specific documents:*

Personal driving recordInsurance and claims history record

Instructions and guidelines
The below agreements contain important information about how to use the Kootenay Carshare service. It is essential that each new driver carefully reviews and follows all guidelines to ensure respect for our vehicles, staff, and fellow members.

Please take note of the guidelines below and keep them on hand.
I Agree to:*

Inspect the vehicle before and after each trip, record findings on the checklist inside the vehicle.Return gas-powered vehicles with at least half a tank of fuel, and leave fuel receipts in the designated envelope for reimbursement.Return vehicles on time, to the designated location, and with enough time to complete the end-of-trip checklist. I will extend my booking if needed and available.
I Agree not to:*

Leave vehicles unlocked or share passcodes.Smoke, allow unrestrained pets, or use phones or distracting devices while driving.Allow non-members to drive KCC vehicles.
Violations of these Kootenay Carshare Cooperative rules will result in a $10 fine. Repeated violations will result in suspension of driver privilege.
I First Name* Last Name* , new driver for Organization Name* has read and agreed to KCC's guidelines. Signature*

Remove a driver from the business account
Name of the driver to be removed:*

First NameLast Name
Email address used by the driver*

Change password
Name of the user account
Old password used for this account
New password wanted for this account

Business member contract
I agree to observe and be bound by both the Rules and Manual including any amendments to either document or additions of any Policies & Procedures. They form part of this contract. I recognize that KCC’s Board of Directors may amend the Manual and that members of KCC may amend the Rules.

Definitions

In this agreement,
KCC means Kootenay Carshare Cooperative;
Applicants means perspective members of KCC;
Vehicles means a vehicle owned/leased by KCC and includes any equipment in the vehicle;
Driver means a driver whose name appears on the List of Drivers of a registered business or non-profit;and
Business Price List means the price list, including any amendments to it.

KCC’s acceptance of our application is subject to the membership share deposit and a successful check of the driver’s license, driving record, and insurance claims history of all prospective drivers of KCC vehicles.

A membership share deposit is required upon application. This deposit will be refunded if the application is not accepted by KCC. The membership share deposit serves as security for any liabilities owing to KCC resulting from this Agreement.

Upon acceptance, KCC will, subject to all the Terms and Conditions, and the Membership Manual:

-Provide the member with access to vehicles owned, leased or rented by it (“Vehicles”), and
-Pay for Vehicle related expenses such as gas, tires, maintenance and pre-approved repairs.

KCC will ensure Vehicles are clean, reliable and well maintained. KCC will periodically inspect the Vehicles. As these are shared Vehicles in a shared vehicle environment, it is understood that no attendants visit and inspect the Vehicles before usage. Vehicles are accepted in an ‘as is’ condition.

The member will be responsible for paying any fees, expenses, liens, and fines as set out in the Membership Manual. This money will be a debt due and payable to KCC and KCC will have a lien on the security deposit to cover the full amount owing. Any amount due and payable will be set off against the security deposit balance, and will only be restored once all debts have been paid.

Members are bound by the current Price List and pay for usage as billed. A bill will arrive monthly and must be paid withing fifteen days. If an overdue amount exceeds $30.00 a late payment charge of 2.2% per month, compounded monthly, will be charged on the total overdue amount. Payment can be made by cheque, electronic or bill payment. Payment option information is located in the on the website.

KCC will ensure that Vehicles are insured under a comprehensive insurance policy, the details of which are available from KCC. KCC will only be liable for any damages arising out of use of a Vehicle if KCC’s gross negligence has caused or contributed to the damages. The member waives any right it may have to sue or make claims against KCC and its directors, officers, employees or volunteers for damages arising from the fitness or condition of a Vehicle, except in cases of gross negligence. The member also waives any right it may have to sue or make claims against KCC and its directors, officers, affiliates, employees, or volunteers for a Vehicle not being available at the time it was booked.

Driver Orientation
Participation in KCC requires from each driver:

-A valid driver’s license;
-At least 3 years’ driving history;
-3 or fewer traffic violations in the last five years;
-No at-fault accidents in the past three years;
-No criminal code convictions under the Motor Vehicles Act.

A Driving Record and Claims History are required to confirm each driver’s compliance with these terms.

All Drivers must carry a valid driver’s license and adhere to all the rules and regulations found in the Membership Manual.

KCC will advise the member of any violations of any rules by their Drivers. In the event of multiple or serious violations KCC reserves the right to suspend the driving privileges of any Driver without notice.

If a member becomes aware of any reason affecting a Driver’s ability to drive it is the member’s responsibility to advise KCC immediately. Failure to do so may result in the termination of this agreement without notice.

Refueling and Washing

The member will be reimbursed the costs of refueling and washing the vehicle where the following is provided: a copy of detailed gasoline receipts and car wash charges to KCC marked with the member's name. It is the Driver’s responsibility to ensure that the KCC Vehicle’s gas tank is a minimum 1/2 full on return and is returned clean.

Treatment and Operation of Vehicles

Members must ensure that all Drivers properly maintain KCC Vehicles. The member will be liable for any failure on the part of the Driver to maintain properly a KCC Vehicle including any damage to the Vehicle as a consequence of that failure.

All Drivers are expected to adhere to all laws respecting the operation of motor vehicles and road safety.

KCC retains a zero-tolerance policy towards the following operations of motor vehicles:

-Driven in any race or competition;
-Used for any illegal purpose;
-Used while the Driver is under the influence of any intoxicating substance; or
-Used when either the Driver or any passengers are consuming any intoxicating substance.

Failure to abide by these rules may result in the suspension of a Driver’s privileges without notice and may lead to the termination of this agreement.

Accidents and Damage

Any accident or damage in connection with a KCC Vehicle must be immediately reported to the Operations Manager by phone at 250-352-2033 or in person and to the police. Drivers are obliged to secure evidence from any available witnesses and to provide KCC with a written description of the accident and the damage incurred.

If:

-There is any loss of or damage to Vehicles, including the costs of temporarily replacing a KCC Vehicle during repairs;
-There are any claims by third parties against KCC, the driver authorized by the member, which are not covered or defended by KCC’s insurance policy and arise out of the use of a KCC Vehicle; or
-There are any increases in insurance fees caused by the results of such accident with a KCC Vehicle, the member will be responsible for the loss, damage or claim.

The Liability will normally include the insurance deductible of $500 plus half of any costs for the accident between $500 and $2,000. The member may also be liable for the entire cost of Vehicle repair or replacement and claims made by third parities if KCC’s insurance policy does not apply (for instance, because a Driver has driven while intoxicated). If, during the time the Vehicle has been booked damage occurs or there is a claim, the Member will be liable for such damages.

The Member will be deemed to be using the Vehicle and be responsible for any costs incurred by KCC. If a repair either costs $200. or less or has been approved in writing by the Operations Manager, the Member may arrange to have it completed at its own expense. KCC must be immediately informed of any such repair.

Liens and Impoundments

If the Vehicle is towed and impounded for illegal parking while booked by a KCC Driver, the member is responsible for recovering the Vehicle and paying any costs arising from the Vehicle being towed.

If, without the approval of KCC a lien is placed on a KCC Vehicle or the Vehicle is impounded (for instance, by failing to pay for repairs) the member is responsible for any such costs, court and legal fees incurred by KCC in pursuing the speedy return of the Vehicle as well as any service charges.

Suspension if Payments in Arrears

The Board may suspend all Drivers’ driving privileges if there is a default in paying any amount owing to KCC. This may be done, without notice, one week after a second reminder is sent to the member by email to the address provided. In the event of a suspension of driving privileges or termination it is the member’s responsibility to ensure that each Driver is informed. The suspension remains in effect until such time as any amounts owing have been paid, including any interest (2.2%) accrued. A $40 administrative fee will be charged.

Termination by Client
The member may terminate this agreement upon two weeks written notice, after the agreement has been in operation for a minimum of 6 months. Refund of the security deposit will occur withing 90 days of the request and will be subject to all applicable charges and fees owing at the time of termination.

Severability
If any single part of this agreement is found to be legally ineffective it shall not affect the validity of the rest.

Notice
As required in this agreement, notice from KCC will be sent to the address provided in the Agreement. Address changes must be provided to KCC in writing.
Affirm contract agreement by checking the box below:*

I have read, understand, and agree to the terms of the contract.
What type of company is it?*

For-Profit BusinessNon-Profit OrganizationOther
Address of the company*

Street Address

Street Address Line 2

CityProvince

Postal CodeCountry
Email for invoicing*
example@example.com
General office phone number*
Please enter a valid phone number.
Company's drivers should be able to

Make their own bookings for vehiclesView invoices
How did you hear about Kootenay Carshare?*

Submit Application
I hereby declare that the information provided in this form is accurate and complete. I confirm that any information is found incorrect and/or incomplete that leads a violation of regulations may initiate legal actions, and I accept that I am the responsible party for any and all charges, penalties and violations.
Declaration

Please finalize your request by signing below.
Name of the account manager*

First NameLast Name
Signature of the account manager*

Clear
Date Signed*

MonthDayYear
Date
For Office Use Only
Type a question

Originals verified and Self-Attested Document copies received
Name of the Authorized Signatory

First NameLast Name
Signature of the Authorized Signatory

Clear
Date Signed

MonthDayYear
Date
Should be Empty:

Your business account with Kootenay Carshare

Profile information

Upload the new driver's license photo

Upload the new driver's driving record and insurance history

The below agreements contain important information about how to use the Kootenay Carshare service. It is essential that each new driver carefully reviews and follows all guidelines to ensure respect for our vehicles, staff, and fellow members.

Declaration

For Office Use Only