Kindergarten Readiness Grant Worksheet (READY! workshops)

Kindergarten Readiness Grant Worksheet

Worksheet for Libraries Hosting READY! for Kindergarten® Workshops as Grant Projects
This worksheet should be filled out by an Idaho Association for the Education of Young Children (IDAEYC) representative, in cooperation with the public library representative, to determine the parameters of the grant project.

The form will be submitted by IDAEYC, a copy will be automatically emailed to the library contact, and the library contact will upload the copy in the official grant application in Euna.

This form will serve as the "Community Partner Form" required in the application for IDAEYC.

There are three sections to work through:

Section A: Workshop Choice and Family Kits
Section B: Site Coordinator and Workshop Facilitators
Section C: Supplemental Costs (child care, food, translation, supplemental materials)
Idaho Public Library:*
Library Staff/Representative and Title*
Library Staff/Representative Email*
example@example.com
IDAEYC Representative*
IDAEYC Representative Email*
example@example.com
School DistrictUnited WayEarly Learning CollaborativeOther nonprofit organizationsPrivate organization
If any boxes above are checked, list specific organization(s) name:

A1. Indicate which workshops you plan to host, in which languages, and the approximate number of families you will serve:*

Rows	Check if "yes"	English	Spanish	# of families (English)	# of families (Spanish)
Ages 0 - 1 ($300 per family)
Ages 1 - 2 ($300 per family)
Ages 2 - 3 ($300 per family)
Ages 3 - 4 ($300 per family)
Ages 4 - 5 ($300 per family)
Math Workshop ($100 per family)
Social/Emotional Workshop ($100 per family)

Comments/clarification about workshops and/or # families (number of kits already on hand at library, etc.)

A2. How will Family Kits be funded? (check all that apply)*

Rows	Check if "yes"	Approx. number of kits	Approx. cost	Explain/clarify if needed
Paid for by library using grant funds and invoiced by IDAEYC
Paid for by IDAEYC
Paid for by community partner
Leftover inventory from previous READY! workshops
Other (explain below)

A3. Where will the workshops be held? (check all that apply)

Rows	Check if "yes"	List location if off-site
Library
Virtual
Off-site location

YesNoNot sure
Kindergarten Readiness Grant fundsPaid for by other ("In-Kind")
A4b. List approximate cost:

SECTION A Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):*

Rows	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

NOTE: Site Coordinator and/or Facilitator can be library staff, volunteers, or paid contractors.

Salaries/Benefits: Library staff currently on payroll should not be paid additional funds if the responsibilities of coordination or facilitation fall within regular working hours and/or are considered part of the employee’s job duties. If coordination or facilitation responsibilities would put the employee over their current contracted work week, grant funds can be used to extend the employee’s hours (not to exceed 40 hours per week). Rate of pay to include fringe benefits. A personnel report is required at the end of the grant period.

Consultant Fees: A non-library employee can be paid a stipend fee with grant funds to be the site coordinator and/or facilitator. A library employee whose coordination and/or facilitation would exceed their current contracted work week can be paid a stipend separate from their regular paycheck; work with your city clerk or accounting department.
B1. Who will be the Site Coordinator at the library?
List name (if known)
Library staff member on payrollVolunteer (can include trustees)Community member or partner
YesNoNot sure
B1c. What is the rate of pay/stipend?
List dollar amount
Library will pay Site Coordinator directly using KR Grant fundsIDAEYC will pay Site Coordinator and invoice library, to use KRGrant fundsLibrary will pay Site Coordinator with library budget fundingSite Coordinator paid by other
Salaries and BenefitsConsultant Fees
B2. Who will be the Workshop Facilitator?
List name (if known)
Library staff member on payrollVolunteer (can include trustees)Community member or partner
YesNoNot sure
B2c. What is the rate of pay/stipend?
List dollar amount
Library will pay Facilitator directly using KR Grant fundsIDAEYC will pay Facilitator and invoice library, to use KR Grant fundsLibrary will pay Facilitator with library budget fundingFacilitator paid by other
Salaries and BenefitsConsultant Fees
YesNo
B3. Who else will be a Workshop Facilitator?
List name (if known)
Library staff member on payrollVolunteer (can include trustees)Community member or partner
YesNoNot sure
B3c. What is the rate of pay/stipend?
List dollar amount
Library will pay Facilitator directly using KRGrant fundsIDAEYC will pay Facilitator and invoice library, to use KRGrant fundsLibrary will pay Facilitator with library budget fundingFacilitator paid by other
Salaries and BenefitsConsultant Fees
YesNo
B4. Who else will be a Workshop Facilitator?
List name (if known)
Library staff member on payrollVolunteer (can include trustees)Community member or partner
YesNoNot sure
B4c. What is the rate of pay/stipend?
List dollar amount
Library will pay Facilitator directly using KRGrant fundsIDAEYC will pay Facilitator and invoice library, to use KRGrant fundsLibrary will pay Facilitator with library budget fundingFacilitator paid by other
Salaries and BenefitsConsultant Fees
YesNo
B5. List any additional facilitators and include costs below in SECTION B Cost Summary.

SECTION B Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):*

Rows	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

NOTE: Child care, translation, or interpretation are considered "services" for budgeting purposes.

Salaries/Benefits: Library staff currently on payroll should not be paid additional funds if the responsibilities of child care, translation, or interpretation fall within regular working hours and/or are considered part of the employee’s job duties. If these responsibilities would put the employee over their current contracted work week, grant funds can be used to extend the employee’s hours (not to exceed 40 hours per week). Rate of pay to include fringe benefits. A personnel report is required at the end of the grant period.

Services: A non-library employee can be paid a stipend fee with grant funds to provide child care, translation, or interpretation. A library employee whose services in these categories would exceed their current contracted work week can be paid a stipend separate from their regular paycheck; work with your city clerk or accounting department.
YesNoNot sure
Library staff member on payrollVolunteer (can include trustees)Community member or partner
YesNoNot sure
C1c. Approximate cost for child care:
List dollar amount
Library will pay for child care directly using KR Grant fundsIDAEYC will pay for child care and invoice library, to use KR Grant fundsLibrary will pay for child care with library budget fundingChild care paid by other
Salaries and BenefitsServices
C1.c. If child care will not be a paid role, explain who is providing child care (if known):
YesNoNot sure
Library staff member on payrollVolunteer (can include trustees)Community member or partnerProfessional service
YesNoNot sure
C2c. Approximate cost for translation/interpretation (if known):
List dollar amount
Library will pay for translation/interpretation directly using KR Grant fundsIDAEYC will pay for translation/interpretation and invoice library, to use KR Grant fundsLibrary will pay for translation/interpretation with library budget fundingIDAEYC will pay for translation/interpretation, no cost to library (In-Kind)Translation/interpretation paid by other
Salaries and BenefitsServices
YesNoNot sure
C3a. Approximate cost of supplemental materials (if known):
List dollar amount
Library will pay for materials directly using KR Grant fundsLibrary will pay for materials with library budget funding or use materials already on handMaterials paid by or donated by other
NOTE: Costs for supplemental materials (books, learning materials or resources, etc.) should be included in the "Supplies and Materials" budget category.

SECTION C Cost Summary ("In-Kind" means the cost of goods or services provided that will NOT fall under grant funding):*

Rows	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

TOTAL Cost Summary (add each category from Sections A, B, and C):*

Rows	$
Approx. cost using KRG funds:
Approx. cost IDAEYC In-Kind
Library In-Kind
Community Partner In-Kind

Summary for Grant Application Budget:*

Rows	Amount of grant funds:
Personnel: Salaries, Wages, Benefits
Non personnel: Consultants/Contracts
Supplies/Materials
Services

This worksheet is for planning purposes only. The library applicant will use the information on this worksheet to fill in the corresponding section in the Kindergarten Readiness Grant application in Euna.

Upon clicking "submit," a PDF copy of this worksheet will be sent to the library applicant, who will upload the PDF in the Documentation section of the Euna application. The IDAEYC will also receive a copy of this worksheet.

Keep a copy of the notification email. The email will contain an "edit" link, in which the original form can be accessed to make any changes. Once changes are made, click "submit" to receive an updated copy of this worksheet.
Yes
FOR IDAEYC REPORTING AT CONCLUSION OF GRANT PERIOD

TO BE COMPLETED BY IDAEYC REPRESENTATIVE

FINAL Cost Summary:

Rows	$
ROW A
ROW B
ROW C
ROW D

Should be Empty:

Kindergarten Readiness Grant Worksheet

FOR IDAEYC REPORTING AT CONCLUSION OF GRANT PERIOD