Josh Meadows Hall
Rental Request
Event Details
Membership Status
*
Please Select
VFW Member
Non-member
Charity
Ways & Means
Used to determine eligibility and rental conditions.
Member Name
*
Must match active VFW Member on file.
What is your relationship to the Member? (immediate/extended)
*
Immediate family preferred; extended relationships considered upon review.
Event Category
*
Please Select
Private Rental
Charity / Memorial
Ways & Means (VFW-led or partnered)
Ways & Means
*
Please Select
Determines approval path and internal coordination.
Type of Event
*
Examples - Smith Graduation, McCoy Celebration of Life, Ramirez Birthday, Elgin Community Festival, Rodriguez Quinceañera
Requested Space
*
Please Select
Hall (indoor)
Canteen
Outdoor Grounds
Multi-use (indoor + outdoor)
Select all spaces you are requesting access to for the Event.
Expected Attendance
*
Point of Contact
*
First Name
Last Name
Address
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Contact Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email
*
example@example.com
Time Usage
The following time format is Military, to avoid AM / PM confusion. An example of a Rental, paying for eight (8) hours, on January 1st 2027, from Noon - 8 PM, would look as follows: Fri, 01 Jan 2027 11:00 -- Fri, 01 Jan 2027 21:00 (total of ten (10) hours - from 11 AM - 9 PM, which allows for one (1) hour each of setup and cleanup, included in the Rental Fee).
Event Start - Enter the time you want access to the Hall (includes setup)
*
Event End - Enter the time you will fully vacate the Hall (includes cleanup)
*
Is this a weekend or weekday request?
Weekend
Weekday
Enter the amount of hours you are requesting. (Do NOT include set up and clean up hours)
Will food be served?
*
Please Select
Yes
No
Kitchenette is available for cold storage and reheating usage. Cooking onsite is not available.
Canteen Beverage Coordination Requested?
*
Please Select
Yes
No
Beverage options and pricing are coordinated directly with the Canteen Manager after request review.
Are you requesting a hard liquor bar (requires review, security and staffing)?
*
Please Select
Yes
No
This requires review, 3rd party security, and staffing. Additional fee applies.
Security Needed?
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Rental Type
Please Select
Member
Non-Member
Charity/Benefit
Other
Base Hall Rental Amount
Deposit to Hold Date Amount
Security Deposit Amount
Damage/Cleanup Deposit Amount
Deposit Amounts
Remaining Balance
Rental Fee
Does not include $1000 Cleaning / Damage / Overtime Deposit Check
I understand that: 1.) My date is not held until the $400 reservation deposit is received. 2.) The contract is issued after the deposit receipt. 3.) Remaining balance and $1000 damage/cleaning check are due 2 (two) weeks before event day.
*
Charity
Security
Submit
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