Josh Meadows Hall
Rental Request
Event Details
Membership Status
*
Please Select
VFW Member
Non-member
Charity
Ways & Means
Used to determine eligibility and rental conditions.
Member Name
*
Must match active VFW Member on file.
What is your relationship to the Member? (immediate/extended)
*
Immediate family preferred; extended relationships considered upon review.
Event Category
*
Please Select
Private Rental
Charity / Memorial
Ways & Means (VFW-led or partnered)
Ways & Means
*
Please Select
Determines approval path and internal coordination.
Type of Event
*
Examples - Smith Graduation, McCoy Celebration of Life, Ramirez Birthday, Elgin Community Festival, Rodriguez Quinceañera
Requested Space
*
Please Select
Hall (indoor)
Canteen
Outdoor Grounds
Multi-use (indoor + outdoor)
Select all spaces you are requesting access to for the Event.
Expected Attendance
*
Point of Contact
*
First Name
Last Name
Address
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Contact Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email
*
example@example.com
Time Usage
The following time format is Military, to avoid AM / PM confusion. An example of a Rental, paying for eight (8) hours, on January 1st 2027, from Noon - 8 PM, would look as follows: Fri, 01 Jan 2027 11:00 -- Fri, 01 Jan 2027 21:00 (total of ten (10) hours - from 11 AM - 9 PM, which allows for one (1) hour each of setup and cleanup, included in the Rental Fee).
Event Start - Enter the time you want access to the Hall (includes setup)
*
Event End - Enter the time you will fully vacate the Hall (includes cleanup)
*
Is this a weekend or weekday request?
Weekend
Weekday
Enter the amount of hours you are requesting. (Do NOT include set up and clean up hours)
Will food be served?
*
Please Select
Yes
No
Kitchenette is available for cold storage and reheating usage. Cooking onsite is not available.
Canteen Beverage Coordination Requested?
*
Please Select
Yes
No
Beverage options and pricing are coordinated directly with the Canteen Manager after request review.
Are you requesting a hard liquor bar (requires review, security and staffing)?
*
Please Select
Yes
No
This requires review, 3rd party security,and staffing. Additional fee applies.
Internal Review Status
Approval Status
Payment Status
Overall Rental Status
Please Select
Inquiry
Pending Deposit
Booked
Completed
Cancelled
Deposit to Hold Date Status
Please Select
Expected
Partially Paid
Paid
Security Deposit Status
Please Select
Not Applicable
Expected
Paid
Security Needed?
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Damage Deposit Status
Please Select
Expected
Collected
Returned
Used
Remaining Balance Status
Please Select
Not Due Yet
Partially Paid
Paid in Full
Rental Type
Please Select
Member
Non-Member
Charity/Benefit
Other
Base Hall Rental Amount
Deposit to Hold Date Amount
Security Deposit Amount
Damage/Cleanup Deposit Amount
Deposit Amounts
Remaining Balance
Rental Fee
Does not include $1000 Cleaning / Damage / Overtime Deposit Check
Canteen Manager Negotiations Notes
3rd Party Security Considerations
Special Accommodations by Ways and Means Chair
I understand that: 1.) My date is not held until the $400 reservation deposit is received. 2.) The contract is issued after the deposit receipt. 3.) Remaining balance and $1000 damage/cleaning check are due 2 (two) weeks before event day.
*
Charity
Security
Submit
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