Josh Meadows Hall Rental Request

Josh Meadows Hall

Rental Request
Event Details
Membership Status
Select the option that best applies.
Member Name
Must match active VFW Member on file.
What is your relationship to the Member? (immediate/extended)
Immediate family preferred; extended relationships considered upon review.
Event Category
Private | Charity/Memorial | Ways & Means
Event Name or Description
Examples - Smith Graduation, McCoy Celebration of Life, Ramirez Birthday, Elgin Community Festival, Rodriguez Quinceañera
Requested Space
Indoor | Canteen | Outdoor | Multi-Use
Expected Attendance
Example: 75
Point of Contact - primary person responsible for this rental.

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Contact Number
Best phone number for follow-up.Format: (000) 000-0000.
Email
example@example.com
Time Usage & Facility Access

IMPORTANT Every rental includes one (1) complimentary hour before your event for setup and one (1) complimentary hour after your event for cleanup. Only enter your actual event start and end times below. Additional access beyond these complimentary periods requires review and may result in additional fees.
Event Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearSelect the date of your event.
Is this a Weekend or Weekday
Event Start Time

When will your event actually begin?
Event End Time

When will your event conclude?
Will your event end after midnight?
Events continuing past midnight require staff review.
Additional Setup time needed?
Beyond the complimentary one-hour setup period.
Additional Cleanup time needed?
Beyond the complimentary one-hour cleanup period.
Calculated Event Hours
Billable Event Hours
Total Facility Access Time
Special considerations will need review and will affect total access time allowance.
Will food be served?
Kitchenette is available for cold storage and reheating usage. Cooking onsite is not available.
BEVERAGE POLICY

The VFW Canteen has first right of refusal for all beverages served or provided during hall rentals, including water, tea, soft drinks, beer, and wine. Outside beverages, beverage equipment, frozen drink machines, and hard liquor are not automatically permitted. All exceptions require advance review and written approval.
Do you wish to have beverages served or made available at your event?
All Beverage service is subject to Canteen review.
Are you requesting permission for any beverage, equipment, or service not provided through the VFW Canteen?
Beverage options and pricing are coordinated directly with the Canteen Manager after request review.
Are you requesting hard liquor service?
This requires review, 3rd party security, and staffing. Additional fee applies.
If your situation doesn't fit neatly into the standard options, let's have a conversation.
If your event involves a situation not covered elsewhere in this form, please let us know so we can review it with you before preparing your agreement.
Please briefly describe what you'd like to discuss.
Provide a brief description of your request or circumstance so we can review it before contacting you. You do not need to include every detail—just enough to help us understand the nature of your request.
Estimated Rental Fee
Special considerations will need review and will affect final pricing.
Pricing / Eligibility Review Required
Internal review flag generated from intake answers.
Time & Access Review Required
Internal review flag generated from intake answers.
Grounds / Operations Review Required
Internal review flag generated from intake answers.
Beverage / Canteen Review Required
Internal review flag generated from intake answers.
Security Review Required
Internal review flag generated from intake answers.
Special Circumstances Review Required
Internal review flag generated from intake answers.
I understand that: 1.) My date is not held until the $400 reservation deposit is received. 2.) The contract is issued after the deposit receipt. 3.) Remaining balance and $1000 damage/cleaning check are due 2 (two) weeks before event day.
Should be Empty:

Josh Meadows Hall

Event Details

Time Usage & Facility Access

BEVERAGE POLICY