2026 Charge Conference Check List
This form must be included in your church/charge packet.
Charge
CHURCH
District
Please Select
Freedom Trail
Mountain Valley
North Central Rivers
Northern Wilds
River Valley
District Email
example@example.com
Church Name(s)
Pastor(s)
Elder Presiding
Name of Recording Secretary
Type of Conference
Charge members of the Ad Council or Equivalent
Church, all members of the local church.
Closing Out 2025
Minutes from Charge Conference
2025’s Charge Conference Minutes
Any Special Minutes
2025 Financial Audits
One Form 12 Per Church
Form 13 if applicable
Date the audit was approved by Church Council. Leave blank if it hasn’t been approved by Church Council
2025 Trustee Report
One Form 9 per church
Form 10 if applicable
Work for 2026
Membership Report (Form 2)
One Per church
For information, unless voting to remove members
Lay Leadership Reports
Form 3 Lay Member to Annual Conference
Nominations Report
List of your nominated committees and its members. (No official form since each church is unique. Please submit your own format)
Nominations Report File Upload
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of
Parsonage Inspection
Form 5 for pastor’s first year in the parsonage or parsonage is rented
Form 5a for each subsequent year of pastor’s residence.
Pastoral Leader's Compensation
Form 6 for those under appointment
Form 6b for those under assignment (CLMs/DS Hires)
Safe Sanctuaries
Form 7 per church
If your policy has changed, please submit a copy of it.
Lay Servant Ministries Reports
One for Each Lay Servant, Lay Speaker, and Lay Minister
Other Work for this Conference
Candidates for Ministry
Name and Date approved by SPRC
List names and dates
Reports from Clergy who are members of the Annual Conference
Plan for Shares of Ministry
Only needed if you will not be paying shares of ministry in full
Leases to be approved
Other Business
Reminders:
All forms are to be submitted electronically to your District office for review.
Please bring a completed and signed packet to your charge conference for your district file.Your presiding elder will make sure it gets where it needs.
2026’s Trustees and Audits reports will be completed at the beginning of 2027.
Your district office is here to help support you and to help accommodate to the best of ourability.
Form Submission Info
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Last Name
Email
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example@example.com
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