Form 1 - Charge Conference Preparation Sheet

2025 Charge Conference Preparation Sheet

This form must be included in your church/charge packet.
CHARGE
CHURCH
District
District Email
example@example.com
Date of Conference

MonthDayYear
Date
Churches with the Simplified AccountableStructure MUST have a Church Conference.
Church Name(s)
Pastor(s)
Elder Presiding
Packets prepared (Electronic copy to the District Office for Conf Superintendent is preferred)

1 packet each with all forms/signatures for (1)DS, (1)Pastor, (1) Recording SecretaryPackets with all items requiring a vote for members attending
Type of Conference (charge, church, church local)
Name of Recording Secretary
MINUTES OF 2024 CHARGECONFERENCE and anysubsequent CHARGECONFERENCE(S) FOR APPROVAL

Are in your packet?
Were there any special charge conferences?

YesNo
If so, list when and place minutes in packet
2024 FORM 12 LOCAL CHURCHANNUAL FINANCIAL AUDIT(¶258.4d) One per church (attach if it has not been accepted by Council)

Completed
List date(s) audit(s) presented to the church council for acceptance:
Have not been presented to Council and must be accepted
2024 FORM 13 CHARGE FINANCIAL AUDIT (If applicable)

Ready to presentNot applicable – there are no financial accounts shared by the churches in the charge
Audits for charge accounts are to be presented for review and acceptance.
2024 Church Trustrees Reports

Ready to present
2024 Charge Trustrees Reports

Ready to presentNot Applicable
SHARES OF MINISTRY, PENSION & INSURANCE(S)

It is the expectation that all covenantal responsibilities (Shares of Ministry, pension [if applicable] and insurances) are to be paid in full.

Make notations for each church as necessary

If not, attach your finance committee’s plan (per action of 2012 Annual Conference)
Shares expected to be paid in full for charge
If no, Plan attached

Plan attached
2025 FORM #2 PASTOR’S REPORT ON MEMBERSHIP (¶230,231) One per church
For any/all churches on the charge. Are there actions to be taken for year one?

YesNo
For any/all churches on the charge. Are there actions to be taken for year two?

YesNo
Vote needed ONLY if names are presented for removal
COMMITTEE ON LAYLEADERSHIP REPORTS(¶ 249, 258.2b)
Member(s) of the Annual Conference

FORM #3 Certification of Election by the Charge Conference of the LayMember(s) of the Annual ConferenceFORM #4 Local Church Officers – Provide Zip+4 zip codes. Include or print form (one each for Pastor, Recording Secretary, Conf Supt.
Local Church NominationsReport - REQUIRED

Local Church Elections/Committee Lists –your choice of format. All elected positions must be included
2025 FORM #5 ANNUAL PARSONAGE INSPECTION REPORT

Complete with signatures requiredCheck here if there are issues with the parsonageNot applicable – there is no church-owned home in which pastor resides.
Rental lease attched with end of date leaseWater sensors
2025 Form #6 or #6b

WORKSHEET FOR 2022 PASTORAL COMPENSATION(S)
Pages 1 & 2

Complete with required signature
2025 FORM #7 SAFESANCTUARIES REPORT – one per church

CompleteNew/Updated Policy attached Date approved
New/Updated Policy - Date approved

MonthDayYear
Date
2025 FORM #8 LAY SERVANTAND LAY SPEAKERS REPORTS

Signature of pastor and lay servant required. One report for each person
Number of certified lay servants
Number of certified lay speakers
Number of certified lay ministers
Names of certified lay servants (¶266)
Names of certified lay speakers (¶267)
Names of certified lay ministers (¶268)
CANDIDATES FOR MINISTRY
Date candidate was approvedby S/PPRC

MonthDayYear
Date
Are there candidates (approved by S/PPRC) to be voted on at this charge

YESNO
YES, List names.
Beginning Candidates (first vote by church, requires 2/3 approval on written ballot) ¶310.1e:
Certified Candidates (annual renewal) ¶313.1 (voice or hand vote, simplemajority):
REPORTS of Clergy who holdCharge Conferencemembership
List names of reports to be received and category. Indicate if no report received.
Lease(s) to be approved
(¶2540.1 and 2, 2541.1 and 2)
List Property and to whom leased
OTHER BUSINESS TO BE DONE AT THIS SESSION: list or attach information
Form Submission Info

Who is filling this out and where should the final PDF be sent
Name*

First NameLast Name
Email*
example@example.com
Please verify that you are human*
Should be Empty:

2025 Charge Conference Preparation Sheet

Form Submission Info