Volunteer Recruitment Form (Bluebird Ball 2025)

Description/Purpose

3 Bluebirds Farm Annual Bluebird Ball is a fundraising event featuring an evening of inspirational speakers, entertainment, live auctioning and dancing! To help make this event a success, we need several volunteers to assist in various roles on the day of the ball.

Responsibilities & Required Skills/Tasks

(VOLUNTEERS MUST BE AT LEAST 16 YRS OF AGE)

Volunteers for our annual event will become familiar with what 3 Bluebirds Farm provides and plans to provide to the community, have the stamina to work long hours, are flexible and most importantly are friendly and ready to help!

*Set-Up Volunteers will meet in the ballroom of the Prestonwood Country Club Prestonwood at 12 noon. (12-3) Volunteers will help with the unloading materials, decorating ballroom and set up of auction items.

*Volunteer meeting(30 minutes), getting dressed, group photo (3pm-5pm)

*Pre-Event Cocktail Time (530-7) Volunteers will register, guide and assist guests in purchasing various auction and raffle items.

*During Event (7-1030)-Volunteers will display art and enjoy a professionally catered meal, and hopefully lead our guests on the dance floor! Some stations, such as the Silent Auction and Registration will be taken down at this time.

*Tear Down (Clean up will start at 10:30 pm and end at 12:00am)- will consist of putting away decorations and all material belonging to 3 Bluebirds Farm and other miscellaneous items. We will provide labeled containers for all materials to be put in. Clean up will start at 10:30 pm and end at 12:00am.

We will have a break to eat (food provided) and time to get ready as well as a fun photo booth session prior to guests arriving.

**A Zoom meeting will be scheduled closer to the ball to answer any questions. You all will be provided a brief description of duties and a layout of the ballroom via email at that time.**

Dress Code for Volunteers

(THIS IS A FORMAL"BLACK TIE" EVENT)

Volunteers should wear formal attire, dresses or formal pantsuits, tuxedos, or dark suits and ties. You will be standing and walking throughout the night. It is highly suggested that you wear comfortable shoes and/or bring a change of shoes.

Remember, as a Bluebird Ball volunteer you are representing this event and 3 Bluebirds Farm, an organization providing autism services.

Unacceptable clothing includes tight-fitting garments, shorts, skirts more than 2” above the knee, sweat pants, capri pants, leggings, sheer or crochet type fabrics, tube tops, clothing overly exposing cleavage and bare skin of the midriff and/or abdominal area. Unacceptable pants include: too tight or loose-fitting, below the waist, and touching the floor.

Clothing must be clean, well-fitted, and wrinkle-free. Use good judgment with your appearance when you are volunteering and representing 3 Bluebirds Farm.

3 Bluebirds Farm will ask you to go home and change if the dress code is not followed.

Benefits

Help support one of 3 Bluebirds Farm biggest fundraising events of the year! At the same time it’s a great opportunity to have fun, dress up and make new friends.

VOLUNTEER INFORMATION

Name*

First NameLast Name

E-mail*

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Phone Number*

Area CodePhone Number

Volunteer Experience

I have volunteered at the Bluebird Ball?*

YesNo

PLEASE SELECT THE VOLUNTEER OPPORTUNITY BEST SUITED TO YOUR AVAILABILTY:

Choose Volunteer Role

12pm-12midnight(full event/snacks/dinner provided12p-3p(set up only/snacks provided)

Please choose an option for your dinner, which is provided.*

ChickenVegan

Please list any food allergies including gluten allergy if applicable.

Adult Volunteer Waiver

18 and older

I am agreeing to act as a volunteer for 3 Bluebirds Farm. I acknowledge and agree that activities performed are strictly on a voluntary basis, without pay, compensation or benefits. I agree to comply with the rules and regulations established by 3 Bluebirds Farm and failure to do so may result in my immediate removal as a volunteer. I am aware of the nature of the activities to be performed as a volunteer and I recognize and understand there are certain risks inherent with lifting heavy objects and/or other required tasks . I agree that all volunteer activities are performed at my own risk. I understand if an accident/injury occurs, no matter how minor, I will complete a Volunteer Injury Report form and seek any necessary medical attention using my own medical insurance. On behalf of myself and my respective heirs and personal representative, I agree to indemnify and hold harmless 3 Bluebirds Farm, its officers, directors, employees, agents and volunteers from and against any loss, damage, claims, liability, costs and expenses of any nature whatsoever, including but not limited to, attorney’s fees and disbursements arising from or occasioned by my activities as a volunteer for 3 Bluebirds Farm. I agree that 3 Bluebirds Farm may use my image for 3 Bluebirds Farm displays, educational programs and/or other public relations, and promotions and I hereby release any such images/photographs for use in its programs, publications and purposes. I have read the above waiver and state that I understand it and that I am voluntarily signing it without any inducement or representation from any member of the 3 Bluebirds Farm staff.

Volunteer

First NameLast Name

Date

I am the parent/guardian of (child's name).

First NameLast Name

Parent/Guardian Phone Number

Area CodePhone Number

A minor volunteer, under eighteen(18) years of age, I herby consent and authorize (child's name)

First NameLast Name

I, Full Name of Parent/Guardian , am the parent/guardian of Child's Full Name , a minor volunteer, under 18 years of age. I hereby consent and authorize the above mentioned minor to act as a volunteer for 3 Bluebirds Farm.

Minor Volunteer Waiver

Under age 18

I acknowledge and agree that activities performed by my child as a volunteer will be performed strictly on a voluntary basis, without any pay, compensation, or benefits. I agree that my child will comply with the rules and regulations established by 3 Bluebirds Farm and failure to do so may result in the immediate removal of my child as a volunteer. I am aware of the nature of the activities to be performed by my child as a volunteer and I recognize and understand there are risks inherent in lifting heavy objects and I accept those risks on behalf of my child. I agree that all volunteer activities performed by my child will be at the child’s risk and I assume full responsibility. Therefore, I understand that if an accident/injury occurs, no matter how minor, I will complete a Volunteer Injury Report form for my child and seek any necessary medical attention, using my own medical insurance. On behalf of myself, the child, and our respective heirs and personal representative, I agree to indemnify and hold harmless 3 Bluebirds Farm, its officers, directors, employees, agents, and volunteers from and against any and all loss, damage, claims, liability, costs and expenses of any nature whatsoever, including but not limited to attorney’s fees and disbursements, arising from or occasioned by my child’s activities as a volunteer for 3 Bluebirds Farm. I agree that 3 Bluebirds Farm may use my child’s image for 3 Bluebirds Farm displays, educational programs and/or public relations, and promotions and I hereby release any such images/photographs/videos for use in its programs, publications and purposes.

Parent/guardian

First NameLast Name

Minor volunteer

First NameLast Name

The success of this event relies heavily on the full participation of our volunteers. The presence, demeanor, work ethic, and dependability of volunteers enable this event to run smoothly. If you need to cancel your commitment for any reason, please notify LaTonia NO LATER THAN October 1, 2025 so that we are able to find a replacement. Please email Latonia@3bluebirdsfarm.org Thanks again for your support!

Volunteer or Parent/Guardian Signature

Minor Volunteer Signature

We look forward to seeing you at our annual Bluebird Ball and thank you in advance for your support!

www.3bluebirdsfarm.org

Saturday, November 8 2025