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  • HAWAIʻI OST QUALITY SELF-ASSESSMENT TOOL

  • PURPOSE OF THIS TOOL

    Use this tool to:

    • Reflect on your program’s current practices
    • Identify strengths and areas for growth
    • Support continuous quality improvement
    • Guide team discussions and action planning
    • Align your program with Hawaiʻi's OST Quality Guidelines

    Whether you're just getting started or building on existing strengths, this tool helps your team enhance the experiences you provide for Hawaiʻi's keiki and ʻohana.

  • FRAMEWORK OVERVIEW

    The self-assessment is organized around the three core areas of the Hawai'i OST Quality Guidelines:

    • Pilina (Relationships): Building strong, supportive connections among youth, staff, families, communities, and 'āina.
    • 'Ike (Learning + Development): Creating engaging learning experiences that support youth growth and exploration.
    • Alaka'i (Program Administration): Strengthening leadership, systems, and program operations that support high-quality experiences.
  • Puzzle piece of Pilina, ʻike, and alakaʻi connected graphic Hawaiʻi OST Quality Framework
  • QR and link to Hawaiʻi Out-of-School Time Quality Guideline

  • Scan or click on the QR code to explore the full framework, detailed indicators, and examples of practice in the Hawai'i Out-of-School Time Quality Guidelines.

  • INSTRUCTIONS

  • Welcome to the Hawaiʻi OST Quality Self-Assessment!
    This tool is designed to help you reflect on your program's strengths, identify growth opportunities, and create a meaningful action plan for improvement.

    What to Expect:

    • Quality Guidelines: You will rate each indicator on a scale of 1 to 5, followed by a brief reflection for each guideline.
    • Automatic Scoring: You will see your calculated totals and averages automatically generated in a visual summary table.
    • Final Reflection: You will end with overall reflections to capture your main takeaways.
    • Your Customized PDF: Once finished, you will be able to immediately download a personalized, fully mapped PDF report of your results and reflections.

    ⏱️ Estimated Time: 20–25 minutes

    💡 Take It at Your Own Pace: Meaningful reflection takes time.
    You don't have to finish everything in one sitting! If you need to step away, click the Save button at the bottom of any page. Jotform will email you a personal link so you can return and pick up right where you left off.

  • Programs do not need to address every indicator at once. Teams are encouraged to focus on one or two priority areas. This self-assessment is an opportunity to reflect honestly on your program's practices, recognize what's working well, and identify opportunities for growth. There are no right or wrong answers, only a chance to learn and improve. Your input will also help us refine this tool before it is shared more broadly across the state.

    • STEP 1 Read Indicators:
      • Review what high-quality OST practice includes.
    • STEP 2 Review Examples:
      • See how indicators may appear in everyday activities.
    • STEP 3 Rate Practice:
      • Use the 1-5 scale to choose where your program is now.
    • STEP 4 Reflect Honestly: 
      • There are no right or wrong answers. This tool supports reflection and growth.
    • STEP 5 Discuss Together:
      • Celebrate strengths and identify one or two priorities for improvement.
    • STEP 6 Connect with Hawai'i Afterschool Alliance:
      • Access resources, professional learning, and technical assistance.

  • Understanding the Rating Scale

  • Choose the option that best describes your program's current practice:

    1. Not Started: The practice has not yet been introduced.
    2. Planning: The program is discussing or preparing to implement the practice.
    3. In Progress: Initial steps are underway, but practice is not yet consistent.
    4. Implemented: The practice is consistently applied across the program.
    5. Sustained & Embedded: The practice is fully integrated into program culture and regularly reviewed and strengthened.

     

     

  • All fields marked with * are required

  • PILINA | RELATIONSHIPS

    Pilina means building strong, supportive relationships among youth, staff, families, communities, and 'āina. These connections create safe, inclusive environments where young people feel a strong sense of belonging and can thrive. Through trust, mutual respect, and shared responsibility, pilina strengthens engagement, learning, and community connection.

  • Guideline 1A: Staff builds positive, culturally responsive relationships and create a welcoming, inclusive environment where all youth feel seen, valued, and safe.

    This section establishes the foundation of pilina, the daily relationships between youth and adults that create safety, trust, and belonging.

  • 1A1 Indicator of Quality

    Staff intentionally affirms each youth’s identity, culture, language, and strengths.

     

    In Practice

    Youth see themselves reflected in materials and activities. Staff uses correct names and pronouns and create space for youth voice.

  • 1A1 How well does your program implement this indicator?*
    Rows

  • 1A2 Indicator of Quality

    Staff uses respectful, encouraging, and developmentally responsive communication.

     

    In Practice

    Adults actively listen, adjust communication styles for diverse needs, and check in regularly to ensure youth feel supported.

     

  • 1A2 How well does your program implement this indicator?*
    Rows

  • 1A3 Indicator of Quality

    Staff reflects on bias and promotes equity in daily interactions and program decisions.

     

    In Practice

    Staff intervenes when exclusion, stereotypes, or harmful language occurs and guides youth toward inclusive community norms.

     

     

  • 1A3 How well does your program implement this indicator?*
    Rows

  • 1A4 Indicator of Quality

    Staff uses restorative approaches and avoids punitive practices.

     

    In Practice

    Adults avoid threats or using food as a reward or punishment. Instead, they guide youth through reflection, empathy, and shared expectations.

     

  • 1A4 How well does your program implement this indicator?*
    Rows

  • 1A5 Indicator of Quality

    Staff fosters an environment where bullying, harassment, or discriminatory behavior is addressed consistently and constructively.

    In Practice

    Youth participate in reflection circles, peer mediation, and community-building conversations.

     

  • 1A5 How well does your program implement this indicator?*
    Rows

  • Guideline 1B: Youth build pilina with peers, mentors, and leaders through collaboration, shared responsibility, and meaningful leadership opportunities that strengthen a sense of belonging and kuleana within the program community.

    As youth feel supported and respected, programs help them develop positive peer relationships and practice communication, teamwork, and leadership.

  • 1B1 Indicator of Quality

    Youth are supported in forming positive peer relationships and resolving conflicts respectfully.

     

    In Practice

    Youth practice communication skills, peer mediation, and collaborative problem-solving.

     

  • 1B1 How well does your program implement this indicator?*
    Rows

  • 1B2 Indicator of Quality

    Youth engage in activities intentionally designed to promote teamwork, shared responsibility, and collective success.

     

    In Practice

    Youth work in small groups, rotate roles, and reflect on how they contribute to the group.

     

  • 1B2 How well does your program implement this indicator?*
    Rows

  • 1B3 Indicator of Quality

    Youth have structured opportunities to lead, mentor peers, and influence program activities.

     

    In Practice

    Youth facilitate activities, serves as peer leaders, mentors younger participants, or help guide group discussions.

     

  • 1B3 How well does your program implement this indicator?*
    Rows

  • 1B4 Indicator of Quality

    Youth voice informs program planning and improvement.

     

    In Practice

    Youth provide feedback, participate in advisory conversations, and see their input reflected in program changes.

     

  • 1B4 How well does your program implement this indicator?*
    Rows

  • 1B5 Indicator of Quality

    Youth help shape group agreements and community norms that guide how the program community works together.

     

    In Practice

    Youth collaborate with staff to establish shared expectations for respect, inclusion, and responsibility.

     

  • 1B5 How well does your program implement this indicator?*
    Rows

  • Guideline 1C: Program cultivates pilina with 'āina and place by integrating local knowledge, culture, and care for 'āina into learning experiences.

    Programs help youth develop a sense of connection and responsibility to place, strengthening their understanding of culture, community, and environment.

  • 1C1 Indicator of Quality

    Program connects youth to the history, culture, and environment of the place where the program operates.

     

    In Practice

    Youth learn about the stories, traditions, and natural features of their community through place-based activities, local experts, cultural practitioners, and community knowledge.

     

  • 1C1 How well does your program implement this indicator?*
    Rows

  • 1C2 Indicator of Quality

    Program incorporates ʻŌlelo Hawaiʻi and ʻIke Hawaiʻi in ways that are authentic and relevant to the community.

     

    In Practice

    Youth encounter Hawaiian language, cultural practices, and local knowledge through everyday program activities, songs, storytelling, and cultural protocols.

     

  • 1C2 How well does your program implement this indicator?*
    Rows

  • 1C3 Indicator of Quality

    Program provides opportunities for youth to care for and learn from ʻāina.

     

    In Practice

    Youth participate in mālama ʻāina activities, such as gardening, environmental restoration, cultural practices, or outdoor learning experiences that build connection and a sense of responsibility to place.

     

  • 1C3 How well does your program implement this indicator?*
    Rows

  • 1C4 Indicator of Quality

    Program environment reflects and honors the identity and knowledge of the community.

     

    In Practice

    Displays, materials, and activities reflect local culture, community stories, and the lived experiences of youth and families.

     

  • 1C4 How well does your program implement this indicator?*
    Rows

  • 1C5 Indicator of Quality

    Program designs inclusive physical and social environments that support belonging and access for all youth.

     

    In Practice

    Spaces are welcoming, accessible, and adaptable so that youth of different abilities, identities, and backgrounds can participate fully.

     

  • 1C5 How well does your program implement this indicator?*
    Rows

  • Guideline 1D: Program cultivates reciprocal relationships with families and creates meaningful opportunities for shared leadership and decision-making.

    Strong programs recognize families as essential partners in youth development and create welcoming spaces where families share knowledge, ideas, and leadership.

  • 1D1 Indicator of Quality

    Program builds trusting relationships with families through consistent, culturally responsive communication.

     

    In Practice

    Information is shared regularly in accessible formats, languages, and two-way communication channels that meet the needs of families.

     

  • 1D1 How well does your program implement this indicator?*
    Rows

  • 1D2 Indicator of Quality

    Families have structured opportunities to contribute ideas and shape program experiences.

     

    In Practice

    Program hosts family gatherings, advisory groups, or co-design opportunities where families share perspectives and priorities.

     

  • 1D2 How well does your program implement this indicator?*
    Rows

  • 1D3 Indicator of Quality

    Familiesʻ voices inform program decisions and continuous improvement.

     

    In Practice

    Program gathers feedback through surveys, conversations, or meetings and communicates how family input informs program changes.

     

  • 1D3 How well does your program implement this indicator?*
    Rows

  • 1D4 Indicator of Quality

    Program recognizes and uplifts the knowledge, strengths, and cultural contributions of families.

     

    In Practice

    Families are invited to share skills, traditions, cultural practices, or community knowledge that enrich program experiences.

     

  • 1D4 How well does your program implement this indicator?*
    Rows

  • 1D5 Indicator of Quality

    Program protects family privacy and upholds professional confidentiality practices.

     

    In Practice

    Personal information is handled responsibly, and staff maintains appropriate confidentiality practices.

     

  • 1D5 How well does your program implement this indicator?*
    Rows

  • Guideline 1E: Program builds reciprocal partnerships with community organizations, cultural leaders, and other local partners to expand opportunities for youth and families.

    Community partnerships strengthen the network of support that helps youth succeed and connect programs to the strengths of the local community.

  • 1E1 Indicator of Quality

    Program cultivates meaningful partnerships that expand learning opportunities for youth.

     

    In Practice

    Community partners collaborate with programs to offer workshops, cultural experiences, career exploration, or enrichment activities.

     

  • 1E1 How well does your program implement this indicator?*
    Rows

  • 1E2 Indicator of Quality

    Program connects youth and families with community resources and services.

     

    In Practice

    Program collaborates with organizations that provide tutoring, health services, cultural programs, or other supports for youth and families.

     

  • 1E2 How well does your program implement this indicator?*
    Rows

  • 1E3 Indicator of Quality

    Program builds supportive networks that strengthen connections among youth, families, schools, and community partners.

     

    In Practice

    Program participates in local networks, collaborates with schools and organizations, and coordinates resources that benefit youth.

     

  • 1E3 How well does your program implement this indicator?*
    Rows

  • 1E4 Indicator of Quality

    Community partners contribute to program planning and improvement.

     

    In Practice

    Community members, cultural practitioners, and organizations provide feedback, offer guidance, and participate in advisory conversations.

     

  • 1E4 How well does your program implement this indicator?*
    Rows

  • 1E5 Indicator of Quality

    Program seeks partnerships that reflect and uplift the culture, knowledge, and strengths of the local community.

     

    In Practice

    Program collaborates with local leaders, cultural practitioners, and organizations that reflect the identities and experiences of participating youth.

     

  • 1E5 How well does your program implement this indicator?*
    Rows

  • INTERPRETING YOUR SCORE

  • Once you've calculated your average scores, use this chart to understand what they represent. The stages below help programs reflect on their current practices and identify opportunities for growth and continuous improvement.
  • Scoring Range Stage What It Means
    1.0 - 1.99 Not Started The practice has not yet been introduced. Consider foundational planning, training, or resources to begin implementation.
    2.0 - 2.99 Planning The program is discussing or preparing to implement this practice. Additional planning and support may help move implementation forward.
    3.0 - 3.99 In Progress The practice is being implemented but may not yet be consistent. Continue strengthening routines and building consistency.
    4.0 - 4.99 Implemented The practice is consistently applied across the program. Continue refining and strengthening the approach.
    5.0 Sustained & Embedded The practice is fully integrated into program culture and operations and is regularly reviewed and strengthened.

  • Target Goal: Aim for Implemented (4.0–4.99) in each area. Programs scoring below this range will be supported with resources and guidance to strengthen implementation.

  • Remember: This is a reflection tool, not a test. Honest responses help identify strengths and opportunities for growth.

  • NEXT STEPS

  • Programs may identify strengths in some areas and opportunities for growth in others. Use your results to celebrate progress, identify priorities for improvement, and guide conversations with your team.
  • Consider selecting one or two priority areas to strengthen over time. The Hawai'i Afterschool Alliance provides resources, training, and tools to support programs as they continue building high-quality learning environments for youth.

  • PILINA - Calculating Your Score

    Displaying Quality Guidelines 1A to 1C

  • Your scores for Quality Guideline 1A are automatically calculated below. Review them to ensure they accurately reflect your program's current practices. If you need to make changes, simply return to the questions above and update your responses. Your results will automatically recalculate.

  • Indicator Description  Score
    1A1 Staff intentionally affirms each youth’s identity, culture, language, and strengths. {1a1How}
    1A2 Staff uses respectful, encouraging, and developmentally responsive communication. {howWell280}
    1A3 Staff reflects on bias and promotes equity in daily interactions and program decisions. {howWell283}
    1A4 Staff uses restorative approaches and avoids punitive practices. {howWell286}
    1A5 Staff fosters an environment where bullying, harassment, or discriminatory behavior is addressed consistently and constructively. {howWell289}
    1A Total Points    {totalPoints349}
    1A Average Score    {averageScore}

  • Your scores for Quality Guideline 1B are automatically calculated below. Review them to ensure they accurately reflect your program's current practices. If you need to make changes, simply return to the questions above and update your responses. Your results will automatically recalculate.

  • Indicator Description  Score
    1B1 Youth are supported in forming positive peer relationships and resolving conflicts respectfully. {howWell292}
    1B2 Youth engage in activities intentionally designed to promote teamwork, shared responsibility, and collective success. {howWell294}
    1B3 Youth have structured opportunities to lead, mentor peers, and influence program activities. {howWell296}
    1B4 Youth voice informs program planning and improvement. {howWell298}
    1B5 Youth help shape group agreements and community norms that guide how the program community works together. {howWell300}
    1B Total Points   {totalPoints353}
    1B Average Score   {averageScore354}

  • Your scores for Quality Guideline 1C are automatically calculated below. Review them to ensure they accurately reflect your program's current practices. If you need to make changes, simply return to the questions above and update your responses. Your results will automatically recalculate.

  • Indicator Description  Score
    1C1 Program connects youth to the history, culture, and environment of the place where the program operates. {howWell302}
    1C2 Program incorporates ʻŌlelo Hawaiʻi and ʻIke Hawaiʻi in ways that are authentic and relevant to the community. {howWell306}
    1C3 Program provides opportunities for youth to care for and learn from ʻāina. {howWell308}
    1C4 Program environment reflects and honors the identity and knowledge of the community. {howWell310}
    1C5 Program designs inclusive physical and social environments that support belonging and access for all youth. {howWell304} 
    1C Total Points   {totalPoints356}
    1C Average Score   {averageScore357}

  • PILINA - Calculating Your Score

    Displaying Quality Guidelines 1D to 1E

  • Your scores for Quality Guideline 1D are automatically calculated below. Review them to ensure they accurately reflect your program's current practices. If you need to make changes, simply return to the questions above and update your responses. Your results will automatically recalculate.

  • Indicator Description  Score
    1D1 Program builds trusting relationships with families through consistent, culturally responsive communication. {howWell312} 
    1D2 Families have structured opportunities to contribute ideas and shape program experiences. {howWell314}
    1D3 Familiesʻ voices inform program decisions and continuous improvement. {howWell316}
    1D4 Program recognizes and uplifts the knowledge, strengths, and cultural contributions of families. {howWell318}
    1D5 Program protects family privacy and upholds professional confidentiality practices. {howWell320}
    1D Total Points   {totalPoints374}
    1D Average Score   {averageScore375}

  • Your scores for Quality Guideline 1E are automatically calculated below. Review them to ensure they accurately reflect your program's current practices. If you need to make changes, simply return to the questions above and update your responses. Your results will automatically recalculate.

  • Indicator Description  Score
    1E1 Program cultivates meaningful partnerships that expand learning opportunities for youth. {howWell322}
    1E2 Program connects youth and families with community resources and services. {howWell324}
    1E3 Program builds supportive networks that strengthen connections among youth, families, schools, and community partners. {howWell326}
    1E4 Community partners contribute to program planning and improvement. {howWell328}
    1E5 Program seeks partnerships that reflect and uplift the culture, knowledge, and strengths of the local community. {howWell330}
    1E Total Points   {totalPoints}
    1E Average Score   {averageScore332}

  • PILINA - Score Summary

  • Guideline # of Indicators Total Points Average Score
    1A 5 {1aTotal343} {averageScore}
    1B 5 {totalPoints353} {averageScore354}
    1C 5 {totalPoints356} {averageScore357}
    1D 5 {totalPoints374} {averageScore375}
    1E 5 {totalPoints} {averageScore332}
    Pilina Total 25 {pilinaTotal}  {pilinaAverage}

  • SELF-ASSESSMENT TOOL FEEDBACK SURVEY

    Pilot Feedback Survey: This optional survey helps us improve the Hawaiʻi OST Quality Self-Assessment Tool for programs across Hawaiʻi. If you prefer to submit feedback anonymously, please scan the QR code, which will lead you to a Google Form.
    https://docs.google.com/forms/d/e/1FAIpQLSeoWqP6E2D83CKRelWJaeUVfw0ObuhdzQdfc8WnaTy-psUSlA/viewform
  • 1. What is your role in your organization?
  • 2. Did this tool provide insights that could help improve your program?
  • 3. Did this tool help you recognize strengths in your program?
  • 4. Did this tool cover the key areas of a high-quality out-of-school time program?
  • 5. Approximately how long did it take your team to complete the self-assessment?
  • 6. Overall, how would you rate this tool?
  • 7. How likely are you to recommend this tool to other OST programs?

  • You can download and print a copy of your answers by clicking the "Preview PDF" button on the next page. Additionally, a copy of your completed form will be automatically emailed to you once you hit submit!

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