Plainfield Eagles #3207 Auxiliary Christmas in July Craft and Vendor Show Vendor Registration

Plainfield Fraternal Order of Eagles Auxiliary #3207

Christmas In July 2026

Please submit this registration form electronically and then submit your payment either in person or by mail. Once electronic form is received, we will hold your spot for 7 business days. If payment is not received within 7 business days, your spot will no longer be held. Please note: there is not an option to submit payment electronically. Please DO NOT send money to anyone requesting an online payment for registration.

Event Information

Dates: Saturday July 11th, 2026

Times: 9am – 3pm

Location: Plainfield Eagles Aerie #3207

5556 US-40, Plainfield, IN 46168

Registration Deadline: May 31, 2026 or when all spaces filled, whichever comes 1st

Cost: $30/per booth space, maximum of 2 booths per vendor. Limited electric spaces available for extra $5 per booth

Confirmation: You are not confirmed until payment is received. We will contact you to let you know application status

Setup: 7:00am - 8:30 am Saturday morning

Door Prize: We will be having a raffle to benefit our Assisted Families Christmas fund. While it is not mandatory, we are encouraging vendors to donate an item to be included in the raffle.

· Vendor slots are filled on a first-come first serve bases. Registration not confirmed until payment received.

· You may bring your own tables and chairs or reserve one of our 8ft tables and up to 2 chairs.

• There will be no late arrivals or early departures. Booths should be operating during public hours of the event 9:00am– 3:00pm.

• Booth spaces are indoors and approximately 8’x8’. Wi-Fi is available; however, the strength and/or availability is not guaranteed. There is to be only one business per space

• No political campaigns are permitted to have space at the event.

• Prices are to be clearly marked during the entire event. Exhibitors are to comply with the tax regulations of the State of Indiana. Exhibitors are responsible for collecting and submitting such documentation if necessary.

• Nothing is to be sold or displayed at the event that promotes violence or drug/alcohol abuse. Event staff reserve the right to have you remove inappropriate or offensive items.

• Exhibitors are responsible for their own setup and tear down. Only blue painters tape or masking tape, is to be affixed to any wall, surface or floor at any time. Items owned by the facility are not to leave the event space at any time. Exhibitors are responsible for discarding trash and cleaning their area at the completion of the event.

• Vehicles should be parked within defined spaces only. Vehicles are not to be parked against the building except for unloading and loading.

• There is no smoking in the facility. Only service animals are permitted inside the facility at any time. Exhibitors are to keep their booth, items for sale, and personal belongings confined to the assigned booth space and out of other booth space or walkways.

• Deadline to register is Sunday 5/31/26 or when all spots are full, whichever comes first. Payments and applications will not be accepted on the day of the fair. Booth space will not be reserved until both completed application form and payment are received. We do expect to fill all spots prior to the deadline. Only 1 vendor per direct sales company will be accepted, and limited number of direct sales vendor booths available. There will be no refunds for booth space cancelled.

• Exhibitor listed on application form agrees to indemnify and hold harmless The Plainfield Eagles Lodge#3207, its staff and volunteers, etc. against any loss, expense, damages, claims, causes of action, injuries, suits for damages, suits to person or property, including attorney fees, arising out of or related to the operations of the exhibitors at Plainfield Eagles Lodge #3207. Plainfield Eagles reserves the right to refuse service to persons who refuse to abide by the rules and regulations above. Plainfield Eagles also reserves the right to limit exhibitors based on the items that are to be sold by the exhibitor.

If you have any questions or concerns, please contact Jennnie Rowland (317)435-2530 or email @handmadeholidayfair@yahoo.com

Make checks payable to Plainfield Eagles #3207

Pay in person at the bar during open hours or mail to: Plainfied Eagles #3207, Atth: Handmade Holiday Fair, 5556 US-40, Plainfield, IN 46168

Full Name*

PrefixFirst NameLast Name

Buisness Name*

Craft VendorDirect Sales

Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Phone Number*

Area CodePhone Number

E-mail*

Website

Facebook

Description of items*

1 booth space ($30)2 booth spaces ($60)1 booth space with electric ($35)2 booth spaces with electric ($70)

I will bring my own table and chairsI would like to use an 8ft table and 2 chairsI will bring my own table, would like to use 2 chairsI would like to use an 8ft table, I will bring my own chairs

Would you be willing to donate an item for us to raffle. Funds raised will go toward the Assisted Families Christmas Fund. If yes, please list what you plan to donate.

Yes or No answer. If yes, please list item to donate.

Please use this space for any requests you have regarding booth location or additional information you want us to know. Please note that I can not guarantee locations, but will do my best to accommodate requests. Booth spaces will be assigned in order that this registration form is received.

Vendor Registration

Reminder! You are not confirmed for this event until this form and payment has been received.