Hearts Academy Fort Payne Enrollment

Please fill out the enrollment form below

Please answer the following questions about the applicant's primary custodial household

EMERGENCY CONTACTS

Emergency Contacts: In addition to the parents, please list persons we may contact in the event of an emergency.

Authorized Pickups: In addition to the parents, please indicate persons authorized to pick up this student.

HEARTS ACADEMY OF EXCELLENCE 

Hearts Academy of Excellence is meant to be an outreach and support ministry to homeschoolers, homeschool parents, and the community. Our goal is to provide a safe Christ-centered environment in which children can share learning experiences. Parents and tutors will cooperate together to offer tutorial classes, field trips, support groups, and extra-curricular activities that encourage community. Hearts Academy of Excellence tutorial classes are a partnership between tutors, parents, and students working together to ensure academic success.

WHAT WE DO

Hearts Academy enables parents the opportunity to maintain control of their child’s education, while receiving accountability, a great classroom experience, and a myriad of enrichment and social opportunities. This is accomplished with the faithfulness, commitment, and excellence of the tutors partnering with the dedicated parents of these students.

MISSION STATEMENT

The mission of Hearts Academy of Excellence is as follows:

To equip home school families, community, parents and students with the requisite tutorial classes, support groups, resources and enrichment programs. Our goal is to maximize parental involvement and provide a comprehensive, individualized learning experience, which results in educational success in a safe Christ-centered environment.

GENERAL POLICIES

Criteria for acceptance and enrollment is based on the complete application including, grades, comments, and recommendation from previous school, conduct, references, desire for a Christian education, and a family interview.
Hearts Academy reserves the right to discontinue the enrollment of a student whose parent or legal guardian is not adequately overseeing academic progress of their homeschool student and/or the student is not attending regularly and completing assigned homework. Parents are responsible for helping student make up work missed by absences.
Hearts Academy admits students of any race, color or national origin to all the rights, privileges, programs, and activities generally accorded or made available to students in the program, including its administrative policies, athletics, and other activities. 
Hearts Academy reserves the right to deny admission or discontinue a student's enrollment if the actions, beliefs or conduct within the home or by the student  are in opposition to the biblical values upheld by the school. This includes but is not limited to sexual immorality,homosexual behavior, racism or any rejection of the moral and spiritual principles that guide Hearts Academy. 
Hearts Academy reserves the right to refuse acceptance or enrollment to a student involved ininappropriate use of phones, social media, internet, and any other inappropriate material.
Parents must agree with the Statement of Faith (below) and support the inclusion of its influence in all areas of life.

Dress Code
Students will be required to wear Hearts Academy T-shirts and sweatshirts. Students NOT wearing Hearts Academy of Excellence attire will be given a new uniform shirt and a minimum of $20.00 will be charged to the Parent’s account. Uniforms can be purchased at registration. Shorts, sweat pants, and jeans with holes in them are NOT allowed. All pants must fit securely above the waist. Sweat pants, yoga pants, and elastic waist pants are not acceptable.  NO hats, caps, or other head covering is allowed at school. We ask that you dress modestly and neatly for classes and field trips of Hearts Academy of Excellence. Coats, sweatshirts, hoodies and jackets other than uniforms must be removed. No gang-like apparel such as chains,bandanas, etc. Parent agrees that if their student comes to school without their uniform that they will be issued a new one and that the parent’s account will be invoiced at a minimum cost of $20 per offense. Hoodies and jackets that are not uniform hoodies and jackets must be removed while student is in the building. PARENT COOPERATION TO ENFORCE THIS POLICY IS EXPECTED AND APPRECIATED.

Code of Conduct
Adults and children are encouraged to treat others the way they would like to be treated, to respect and to honor one another. Children are to respect the authorities they are placed under. 
Students are to come to class prepared with communication folders, books, pencil, and paper.
Cell phones, phone watches, ear buds and hand held electronic devices WILL NOT be allowed on Hearts Academy property in an effort to create a peaceful atmosphere in which to learn. Cell phone use is not allowed by students on Hearts Academy property during the school day. Students may use house phone whenever necessary. If these items are seen on the property they will be taken from the student immediately for a time determined by the Tutor or Director. At that time a parent may pick up the device. It is best not to bring expensive items on the property in the event that they would be lost, stolen, or damaged. Hearts Academy of Excellence will not be responsible for any such incident. SEE COMPLETE “PHONE USE CONTRACT”.
Smoking, chewing tobacco, vapes and any weapon-like devices, including pocket-knives/tools will not be allowed on the premises and will be subject to suspension or expulsion.
No inappropriate language, reading material, games, or music will be allowed on the property. The Director reserves the right to decide what material/games/music is inappropriate and will choose to err on the conservative side.
A student may be denied enrollment or expelled if the actions beliefs, or conduct within the home are in opposition to the biblical values upheld by the school including, but not limited to sexual immorality, homosexual behavior, racism or any rejection of the moral and spiritual priniples that guide Hearts Academy. (See Faith Statement)
NO hand-holding or preferential treatment between students will be allowed or encouraged. Parents will be asked to address this issue on an individual basis. Hearts Academy of Excellence cannot control the conduct of students in this matter off premises on the student’s own time. Although we will do what we can, parents must discuss and handle these issues at home.
Discipline
There will be a zero-tolerance for disrespect or violence in any form or at any time from Hearts Academy of Excellence attendees or visitors. Hearts Academy of Excellence is to be a safe environment for the children of our community. Our desire is to extend Love and Forgiveness, but we will not jeopardize the emotional or physical safety of our students. We expect that there will be times of character training and discipline. We believe in prompt instruction in righteousness using the Word of God and the Love of God.
On the first offense, the student will be given a verbal warning and will be written up. The student may be sent home at the discretion of the director.
On the second offense, the student will be sent home and a meeting will be arranged between the parents, teacher, and Director to create a plan of action and discipline. Minutes of this meeting will be put in the student’s file.
Upon the third offense the student will not be allowed to return and there will be NO refund of fees. If Students are disrespectful of Hearts Academy of Excellence property and property is damaged, restitution will be made by the student in the form of money or labor to repair the damage.
Upon the third offense the student will not be allowed to return and there will be NO refund of fees. If Students are disrespectful of Hearts Academy of Excellence property and property is damaged, restitution will be made by the student in the form of money or labor to repair the damage.
It is important that any student being subjected to bullying contact the director, tutor, or staff immediately and/or the parent should immediately contact the director. This is the best way to quickly resolve an issue for all parties involved. PLEASE do not wait to see if it will resolve itself. We do our best to handle each situation discreetly to protect students involved. We reserve the right to, immediately and without warning, expel a student involved in verbal bullying, cyber-bullying, or physical bullying on or off of our property. Students NOT abiding by these policies will be DISMISSED. NO REFUND WILL BE ISSUED.

Alternate Day Tutoring
Alternate day tutoring is available. Space is limited. Full-year Alternate Day Tutoring pricing is available.

Home School Compliance
Hearts Academy of Excellence needs assurance that the students taking tutorial classes are in compliance with the Homeschooling Laws of Alabama and Alabama School Attendance requirements, as well as the requirements of graduation.

Hearts Academy of Excellence requires that the:
Parent/Primary Home Educator (person instructing, evaluating progress, and grading the students’ work) hold a high school diploma or a general educational development (GED) diploma, and/or hires a Tutor who holds a high school diploma or a GED diploma.
Parent/Primary Home Educator sign a Declaration of Intent to Homeschool Form. It is recommended that you print a copy for your records.

Homework
Tutors will teach material in class two days per week, keep on-line syllabus up to date, and grade tests, quizzes, projects, etc. Parents will oversee and assist students with homework on alternate days and make sure their child understands what is being taught. Homework will be approximately 30-45 minutes per class on each day student is not in the classroom.Hearts Academy cannot be responsible for slow progress of students not attending class regularly and completing HW assignments.
Parent agrees to be responsible to oversee and/or help the child with assigned class work on days that the student does not attend classes at Hearts Academy of Excellence. **Alternate day tutoring are available these days if needed. Limited Space Available.
Parent agrees to be responsible to make sure the child’s homework is completed for the tutorial classes at the time indicated by the tutor and to check his/her records on the web-site daily. Tutors will not be able to check all home practice assignments for accuracy. Parents are encouraged to do this to determine that the student has a clear understanding of material.
Parent agrees to contact director if syllabi is not up to date or not visible so that it can be corrected as soon as possible.
Parent agrees to be responsible to administer tests that may be sent home by the tutor and return them on the assigned day for grading.
Parent is responsible to contact the tutor and/or director if the student is struggling or not being challenged to request additional help or resources. Parents and students are to make arrangements for late/missing homework. This is not the tutor responsibility.
It is highly recommended that parents obtain teacher’s editions of curriculum to check the child’s homework for accuracy and to help them study for tests. Please do not give your child access to these. We can help you order these through the resource center.

Grading and Attendance
Homework and test grades will be posted on the web-site for the parent’s use. The parent is encouraged to use these grades to determine how the student is performing. Parents are responsible for printing off student grade reports each semester. Grades can be printed of from Hearts Academy upon request of parent or guardian. Attendance is not required, but refunds will not be given for classes missed. Homework for days missed can be found on the syllabus on the web-site and /or parent may contact tutors via e-mail for other arrangements. Student Grade Reports are posted by Tutors and printed from site by the primary home educator. Hearts Academy cannot be responsible for slow progress of students not attending class regularly and completing HW assignments.

*Student Grade Reports are posted by Tutors and sent to parents at the end of each semester.

Communication
Communication is key to our success as a ministry, your success as a parent, and most importantly your child’s success. It is of utmost importance to us. Please use the e-mail addresses provided on the site and on the attached contact information page to notify us immediately of any questions or concerns or set an appointment with the director as soon as possible. We cannot fix a problem that we do not know exists, but we believe that exposure of any deficiencies within our ministry make way for innovation and improvement in our pursuit of excellence.
Parent agrees to be responsible to check the Hearts Academy Website daily for administrative and tutor communications such as absence, late homework notice, tardy notice, conduct notice, dress attire notice, etc. You will find updated Assignment/Syllabus, Grades, lunch options and updates from the Tutors on this site. This is absolutely necessary for you, as the Primary Home Educator, to chart your child’s progress. Please contact your childs teacher if you are unable to locate assignments, grades, important information in a timely manner.

Parent/Tutor Conferences: Parents are encouraged to meet with tutors mid-semester to discuss student progress. If your student is struggling, please do not wait until mid-semester.  Please contact the tutor and/or director immediately so that we can make a plan for your student’s progress.

Notes of Concern
Fifth through twelfth grade students agree to work with tutors and administrators when a "Note of Concern" is issued. There are a variety of reasons for which a student may struggle. If a student is not completing homework, doing poorly on tests, has excessive absences or for any reason is in danger of failing or falling behind a note of concern is sent home which will offer recommendations or request an appointment with tutor(s) and/or administrators. We may recommend that students performing poorly should attend study hall/tutoring on a third day at the expense of the parent.  A note of Concern is not meant to be punitive but will aid in admin/staff/parent communication to ensure child is getting necessary support for improved progress and success.

I have read and understand the responsibilities and policies of Hearts Academy of Excellence and will, to the best of my ability, abide by them. If I recognize that my child or myself is unable to abide by these responsibilities or policies, I agree to remove my child from the program and understand there will be NO refund in this event.

I agree to work together with Hearts Academy of Excellence to follow through with the policies and disciplinary actions stated.

***I agree to bring any concerns I have about a class, a tutor, a syllabus, or any aspect of this program to the administrators as soon as I see a problem, so that we can work together on an effective solution.  I will not speak negatively about the staff, other families or the Hearts Academy program, spreading strife, division, or offense, especially if I have not first communicated my concerns to the administration.

I also absolve Hearts Academy of Excellence and its tutors, students, or volunteers from any liability if any member of my family, including myself, incurs injury while at Hearts Academy of Excellence location or while attending any field trips or other events or activities with

Hearts Academy of Excellence.

I understand that Hearts Academy of Excellence is not a licensed daycare facility.

Photo Release Form 

I give permission for photos or videos taken of my family while participating in Hearts Academy of Excellence events to be used for the sole purpose of advertising, marketing, or in the yearbook.

Financial Agreement

Enrollment Fees
Enrollement fees are per year and is Non-Refundable. It is due upon acceptance of applicant by Director.

Tuition and Fees
Tuition monthly payments will be due by 1st month. Fees not paid by the 25th Day of the month are subject to LATE FEE of 25% of the past due balance. If the balance is over two months late, the Student will be WITHDRAWN from the class until payment balance is paid. Grades and some web-site access will be withheld from the Parent until payment is current. 

Returned checks
There will be a $35 fee for all returned checks.

Withdrawal

Hearts Academy of Excellence tuition is based on number of enrolled students. Parents are committing to the full year and will be liable for the full tuition.

We understand some circumstances are beyond your control and allowances must be made.  Such exceptions to the above policy include

Death of a parent
Moving more than 50 miles from Hearts Academy of Excellence
Parent becoming unemployed
Catastrophic health issues

In the event of such withdrawals parents must fill out a withdrawal form, make sure payments are up to date and pay a withdrawal fee(20% of remaining balance)

STATEMENT OF FAITH

• We believe the Bible to be the only inspired, trustworthy and true, without error, Word of God. (2 Timothy 3:16-17)

• We believe there is only one God who eternally exists in three persons: Father, Son and Holy Spirit. (Matthew 28:19)

• We believe Jesus Christ is God, in His virgin birth, in His sinless life, in His miracles, in His death that paid for our sin through His shed blood, in His bodily resurrection, in His ascension/rising up to the right hand of the Father and in His personal return in power and glory. (John 1:1; Matthew 1:18,25; Hebrews 4:15; Hebrews 9:15-22; 1 Corinthians 15:1- 8; Acts 1:9-11; Hebrews 9:27-28)

• We believe that acceptance of Jesus Christ and the corresponding renewal of the Holy Spirit are the only paths to salvation for lost/sinful men and women. (John 3:16; John 5:24; Titus 3:3-7) • We believe in the present ministry of the Holy Spirit, who lives within and guides Christians so they are enabled to live godly lives. (John 14:15-26; John 16:5-16; Ephesians 1:13-14)

• We believe in eternal life, and that through belief in Jesus Christ as the Son of God, we spend eternity with the Lord in Heaven. We believe that in rejecting Jesus Christ as Lord and Savior, we receive eternal suffering in hell. (Matthew 25:31-46; 1 Thessalonians 4:13-18) • We believe in the spiritual unity of believers in our Lord Jesus Christ, that all believers are members of His body, the Church. (Philippians 2:1-4)

• We believe God’s design for sexual intimacy is to be expressed only within the context of marriage. God instituted marriage between one man and one woman as the foundation of the family and the basic structure of human society. For this reason, we believe that marriage is exclusively the union of one man and one woman. (Genesis 2:24; Matthew 19:5-6; Mark 10:6-9; Romans 1:26-27; 1 Corinthians 6:9)

• We believe that God created all human beings in His image. Therefore, we believe that human life is sacred from conception to its natural end; that we must honor the physical and spiritual needs of all people; following Christ’s example, we believe that every person should be treated with love, dignity and respect. (Psalm 139:13; Isaiah 49:1; Jeremiah 1:5; Matthew 22:37-39; Romans 12:20-21; Galatians 6:10)

We are currently in the process of setting up our SIS (Student information system) Once approved and the system is ready for use, you will recieve a log in and you will be given the option of your payment plan full payment or monthly payment.

You should recieve and enrollment APPROVAL email to confirm enrollment. 

Please review our pricing costs at fortpayne.heartsacademy.org so that you are aware of the costs of your child's tuition.