FY26 - Facility Use Request

Full Name:*

First NameLast Name
Email:*
example@example.com
Phone Number*
Organization Name:*
Welcome--we are excited to work with you!

Please keep in mind this event request will serve as the start of our communications with you. This request will act as a reservation hold, but your event will not be fully scheduled until we have a completed contract on file for your organization. We will be in touch with you soon for next steps to complete our contract process to finalize your reservation. In the meantime, we kindly ask that you do not publicize your event until our office has provided you a final confirmation of your reservation. Thank you!

Event Title:*
Which campus will your event be held?*
Operational Hours Reminder for Event Scheduling

La Plata Campus hours
Monday - Friday: 7 a.m. - 11 p.m.
Saturday: 7 a.m. - 11 p.m. Events requested outside of 2nd Saturday hours from 8 a.m.- 5 p.m. are priced outside of core business hours.
Sunday: Hours will vary based on institutional activities.

Velocity Center hours
Monday-Friday: 8 a.m. - 6 p.m.
Saturday: Hours will vary based on activities. Please verify schedules for specific dates.
Sunday: Closed

Leonardtown, Prince Frederick and Regional Hughesville Campus hours
Monday - Thursday: 7 a.m. - 11 p.m.
Friday: 7 a.m. - 5 p.m.
Saturday: These campus locations will offer 2nd Saturday hours from 8 a.m.- 5 p.m.
Sunday: Closed

Please note: All event times must end an hour prior to the closure time to allow for clean-up and locking of our facilities. Core business hours are from 8am to 5pm Monday through Friday, and the 2nd Saturday from 8am to 5pm. Events scheduled outside of core business hours may include additional fees.
Start Date of the Event:*

MonthDayYear
End Date of the Event:*

MonthDayYear
Set-up Start Time:*

Hour Minutes

AM/PM Option
Event Start Time:*

Hour Minutes

AM/PM Option
Event End Time:*

Hour Minutes

AM/PM Option
Clean-up End Time:*

Hour Minutes

AM/PM Option
Number of Guests:*
Type of Event*
Purpose and description of the event:*
Are you working with any CSM representatives in coordinating this event? If so, please provide their name. *
Who is your intended audience? Please check all that apply*

My internal organizationCSM EmployeesCSM StudentsOpen to the publicMinors (Those under the age of 18)Other
Will you be providing any food or drinks during your event?*
Canteen is the College’s preferred contract provider for food and beverage service for internal and external events over 25 people. Canteen has an extensive catering menu and services include set-up, breakdown, and table linens with every order. Use of catering services outside of Canteen requires outside vendors to be licensed and insured for liability purposes. A copy of the license and proof of insurance must be available upon request.

I am interested in using CanteenI prefer a different licensed and insured catering service
What are your technology needs? Please select all that apply*

Screen and projector-for presentations within the event spaceMicrophone/podium- for speaking within the event spaceVirtual Connectivity needed (Video/Teleconferencing): for presenting within the room as well as virtually outside the room and/or need audience interaction with virtual participantsNo technology neededOther
Will this be a ticketed event?*

YesNo
Would you like to request to allow vendors to be present at your event?*

YesNo
What type of marketing do you anticipate for this event? Please select all that apply*

Media presenceMedia press releaseSocial Media postingSave the datesFormal invitationsOther
Would you like to request CSM leadership presence at your event? This serves as a request only*

We would like the President to attend the eventWe would like the President to attend and speak at the eventWe would like senior leadership to attend the eventWe would like a member of senior leadership to speak at the eventNo leadership presence requested
Will you be extending invitations to elected officials, community partners or other institutions?*

YesNo
If yes, who do you intend to invite? *
We will need a confirmed list of officials no less than 1 week prior to the event.
As a friendly reminder, this serves as your event request form. Please do not move forward with publicizing your event until you have received confirmation of your reservation from the Scheduling Office. Thank you!
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