BOOKING REQUEST - Room Hire at HRCC Logo

  • BOOKING REQUEST - Venue Hire

    for functions or events

  • Applicant Details

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  • Booking Details

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  • Payment Information

    50% deposit is required at the time of booking confirmation. The balance of payment must be paid at least 48 hours prior to the start of the hire period.

  • I have read and agree to the terms and conditions of hire (see below).

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    • Terms and Conditions 

    • Terms and Conditions of Hire

      Private Bookings (Birthdays, Engagements, Weddings etc)

      • A 50% deposit will need to be paid at the time of booking, to secure the venue hire. If any damages occur during your function the deposit will be used to pay for these, otherwise it will be deducted from the final amount owing.  The balance will need to be paid 48 hours prior to your event. The charge of the room will be from the advertised start time of your function.
      • A key and temporary code for the venue will be allocated to the hirer.
      • Cleaning of any area used by your function is a requirement of this contract.
      • If anything from your function is to be picked up, we encourage that it is done on the next working day.
      • Half an hour (free of charge) prior to alarms being set will be allocated for cleaning up. Any further clean up must be done during normal trading hours on the following day.
      • The key drop off will be discussed with our Functions Coordinator.
      • Cancellations: All bookings not cancelled within 1 week notice, will forfeit the deposit.

      Setting Up

      • Setting up is to be done during the HRCC opening hours while a staff member is on duty. The hired room will be ready for you to start your set up.
      • You will be shown where all the tables and chairs are kept.
      • Baine marie – the large baine marie (dry) on wheels comes supplied with a 15-amp extension cord if moved and it is to be plugged into its designated power point in The Boundary.  Function 3phase power points are available if required.
      • No adhesive tape or blue tack is to be used on any surfaces.


      Cleaning Up

      • Premises are to be left clean and tidy. Tables need to be wiped and arranged neatly.
      • Carpet area is to be vacuumed and vinyl floors swept and mopped.
      • All rubbish including bottles and cans are to be placed in the bins outside.
      • The Kitchen is to be left clean. Crockery, cutlery, glasses etc. is to be cleaned and put away, benches are to wiped, floors swept and mopped.
      • No rubbish is to be left inside The Boundary or Kitchen and big green bins are kept outside.
      • If any additional cleaning (including steam cleaning) has to be done by a staff member or cleaner a cleaning fee of $100 may be charged on top of your hiring fee.

      Liquor Licence

      • An occasional liquor licence may be needed if alcohol is being sold eg: Quiz nights, fundraisers etc. Forms are available at the Bunbury Court House (ph 08 9722 0443) or online at  www.rgl.wa.gov.au/liquor/liquor-applications-kits. The hirer of the venue is expected to  comply with the provisions of the Liquor Act, Health Act, Police Act and Criminal Act. The  Harvey Recreation and Cultural Centre will not be liable for any breaches of these provisions.
      • A copy of the approved liquor license must be provided to the Harvey Recreatin and Cultural Centre at least 48 hours prior to the start of your event.
      • The only time a liquor licence may not be required is: 100 people or less for 2 hours only or 75 people or less for 4 hours only.
      • On all occasions when alcohol is made available (sold or provided free of charge) the Harvey Police (9782 4111) should be advised prior to the event. This is the responsibility of the hirer.

      Guest Conduct

      • The Harvey Recreation and Cultural Centre is a “non-smoking” venue. It is the responsibility of the hirer to ensure that guests do not smoke within the HRCC. The hirer will be held financially responsible for any damage or loss of equipment and any extra cleaning needed on carpets or other areas.
      • No Smoke Machines or similar equipment are permitted in the room.

      Closure

      • Closing time for a function is 12 midnight at which time all music must be turned off and no further drinks may be served.
      • Cleaning up time (half an hour is free of charge) after the function will be also included in the hiring cost of the room.

      Emergency

      • In case of emergency and rostered staff cannot be contacted please call the following numbers:
        • David Marshall 0417 291 996

      These Terms and Conditions are designed to ensure that the function facilities and services of the HRCC are consistently at the highest level. Our desire is that your event is successful and satisfaction for our clients is our major priority.

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