TERMS & CONDITIONS
Applicant (“VENDOR”) submits this Commercial Vendor Booth Rental Application (“APPLICATION”) for the consideration of reserving the booth space selected above at the Jackson County Veterans Fairgrounds located at 220 Cecil Street, Scottsboro, Alabama 35768 for the event named below. The Jackson County Fair Association, Inc. (“JCFA”) is the Event Organizer.
EVENT: 2025 Jackson County Fall Agricultural Fair
DATES OF EVENT: Tuesday, September 23 - Saturday, September 27, 2025
DEADLINE FOR RECEIPT OF RENTAL FEE: Friday, September 12, 2025 payable by credit card via this Application (3% processing fee applied) OR by mailing check or money order payable to Jackson County Fair Association (JCFA) to JCFA, PO Box 1337, Scottsboro, AL 35768-1337.
SET-UP and TAKE-DOWN SCHEDULE:
Vendors are required to make necessary arrangements to set-up and take-down their displays during times listed below. Vendors will not be allowed to drive on the Fairgrounds except during Set-Up and Take-Down times listed below. Items left on the Fairgrounds after 2:00p on the Tuesday following close of the Event will be considered abandoned and disposed of by JCFA.
SET-UP:
Friday, Sept 19th: By Appointment Only
Saturday, Sept 20th: 10:00a to 2:00p
Tuesday, Sept 23rd: Noon to 2:00p
TAKE-DOWN:
Sunday, Sept 28th: 2:00p to 4:00p
Tuesday, Sept 30th: 10:00a to 1:30p
EVENT CANCELLATION/RESCHEDULED EVENT: In the rare occurrence the Event is cancelled or rescheduled, the Vendor will be provided two options: (1) Vendor will be provided with a refund; or (2) Vendor may request to use the rental fee toward same rental selection at the next JCFA Event. Vendor will be responsible for paying difference in rental rates at future Event if the rental rate is higher. If rental rate is lower, the Vendor will be refunded the difference of the two rates. JCFA’s Board sets rental fees prior to each Event.
JCFA RENTAL ITEMS: Application is for rental of floor space only. JCFA does not furnish nor rent tables, chairs or partitions for rental spaces. Vendor’s display/exhibit (tables, shelving, marketing materials, etc.) must fit completely inside the confines of the defined rental space. Vendor may not use adjacent rental spaces for access unless also renting that space.
CANOPIES: Canopy frames are allowed as a way to provide Vendor with additional hanging and/or display space only if the canopy frame fits within the confines of the rental space and is installed without side panels or canopy tops. “Frames only allowed”
GENERAL RULES:
1. Each Vendor will receive two (2) General Admission Gate Passes and two (2) Parking Passes (if parking is charged for the event) for the duration of the Event.
2. JCFA reserves the right to reject any electrical and/or lighting display.
3. Rental area will be swept prior to Event by JCFA.
4. Vendors are strongly encouraged to inspect rental space and document the condition of walls, floor, fence, etc. report any damage to JCFA personnel prior to Vendor’s occupancy. Attachment to walls, floor, etc. shall be made so by non-permanent and non-marking methods. Any damage to existing rental space (walls, floor, etc.) is solely the Vendor’s responsibility to repair if JCFA is not notified prior to Vendor’s occupancy.
5. Vendors will be located in the Commercial Building and will be open from 5:30p to 9:30p each night of the 5-Day event. Fair entry foot-traffic will be directed toward the Commercial Building before entering the Midway and Fair Guests will be using a 'Busy-Bee Passport' to tie into this year's Fair Theme of 'Bee Happy.' Vendors who provide prizes for nightly giveaways (at least one of $25 minimum) will be listed on the passport as form of advertising. JCFA will provide a stamp to facilitate Vendor stamping a Guest's passport as they visit the booth. Completed passports will be eligible for a chance to win nightly prizes.
6. JCFA assumes no liability for loss or damage of inventory or materials used in rental spaces or items on display on the Fairgrounds, or personal items.
7. Vendor’s display must be removed from the Fairgrounds per the Take-Down Schedule above.
8. Vendor is solely responsible for payment of all taxes payable to applicable taxing authorities for revenue generated by their sales and/or donations.
9. If prizes are given away by registration in the booth, the winner and JCFA must be notified within one (1) week of the drawing. Notify JCFA via email at info@jacksoncountyALfair.com of the winner’s name and prize, plus provide any photos of prize being given or collected for posting on JCFA’s social media sites.
10. Vendors are permitted to solicit donations at their rental space in the form of a “donation” jar; however the “donation” jar must be manned at all times by the Vendor - Vendor is solely responsible for security of donation jars and JCFA shall not be not responsible.
11. Cancellations requested prior to the opening day of the Event will be considered for a refund. Cancellations must be submitted in writing to info@jacksoncountyALfair.com stating reason for cancellation request.
12. Vendor agrees to hold harmless JCFA, its Officers and Directors, American Legion Post #30 and Auxiliary, VFW Post #6073 and Auxiliary, the Joint Building and Grounds Committee, and any assigns from any and all claims.
13. Vendor will immediately notify JCFA of any incidents or injuries that occur during Event by contacting the nearest JCFA Representative and assisting with the preparation of an ‘Incident Report’. (JCFA’s Representatives will be wearing a blue reflective logo’d vest for easy identification during the Event.)
14. All Guests are to be treated with respect at all times. Vendors disrupting the enjoyment of our Guests may be asked to immediately vacate the premises. JCFA reserves the right to remove any person, or persons, exhibiting or selling undesirable or illegal products, or any person not abiding by JCFA rules. Refund of rental fees is at the sole discretion of the JCFA Fair Board.
RESTRICTED and/or BANNED ITEMS:
15. Vendors are not permitted to solicit business and/or distribute advertising materials on the Fairgrounds except from their designated rental space.
16. Vendors are prohibited from holding gun raffles. Gun Raffles are allowed by the organizational Posts (American Legion Post 30 and VFW Post 6073) as fundraisers during the event and are done so at the discretion of JCFA.
17. Vendors are prohibited from having alcohol, firearms, and/or drugs on the Fairgrounds – NO EXCEPTIONS.
18. No sales of water are allowed. Vendors are allowed to hand-out water bottles as marketing materials at no charge to Guests. Water bottles handed out must be branded marketing items and printed with Vendor’s information affixed to the bottle.
19. Vendor may not sell or give away drug paraphernalia, firecrackers, smoke bombs, stink bombs, laser items, items deemed dangerous, or any item deemed undesirable by JCFA.
20. All sound producing apparatuses in building shall keep volume to a minimum. JCFA has sole discretion as to what an acceptable volume is and what is acceptable for the content of the sound produced.
21. Aromatic displays are a potential allergy and/or irritation trigger for some Guests. Vendors displaying and/or selling aromatic items may be clustered together near ventilation for Guests’ comfort. Overwhelming aromas should be kept to a minimum for everyone’s comfort.
22. Vendors are not allowed to sell cotton candy, candy apples, or funnel cakes during the event. These items are restricted by the Amusement Vendor’s Contract during the event.
EDIBLE FOOD SALES:
23. Sale of edible goods is allowed. Edible items to be sold must be listed in ‘Rental Space Usage.’ All food items must be prepared prior to arrival at the Fairgrounds. Cooking inside buildings will not be allowed. Items such as coffee makers, cappuccino and/or espresso machines are allowed on a limited basis for preparation of drinks.
24. Vendor is solely responsible for all taxes payable to applicable taxing authorities, obtaining local and/or state permits and bound by all laws and regulations regarding preparation and sale of edible goods and/or drinks. Vendor acknowledges they are subject to inspection by the Health Department and all such inspection results are solely the liability of the Vendor. Vendors selling edible goods are encouraged to obtain Safe-Serve Certification and applicable licenses.
PHOTO RELEASE:
25. JCFA may share Vendor’s logo and/or business information on website and/or social media pages and Vendor hereby consents to the use and reproduction by JCFA of any photos or audiovisual produced during the Event. Vendor is encouraged to tag JCFA on social media with: #JCFA, #jacksoncountyalfair, #ALJacksonCountyFairAssociation (Facebook), and @JacksonCountyALFair (Instagram, TikTok and X).
RULES AND REGULATIONS: Vendor hereby agrees to be bound by all JCFA Terms & Conditions, rules, regulations, conditions, and policies contained in this Application and/or posted on the Fairgrounds.
For questions or to schedule Set-Up Appointment, please email: info@jacksoncountyalfair.com