CALGARY POLO CLUB

Calgary Polo Club Policies and Procedures

Original Approval Date: July 30, 2022

Most Recent Approval Date: July 30, 2022

Most Recent Editorial Date: July 1 2022

Office of Administrative Responsibility:

Vice-President, Calgary Polo Club

Compliance with this Calgary Polo Club policy extends to all employees, contractors, grooms, guests, grooms, and volunteers of the Calgary Polo Club community.

It is the policy of the Calgary Polo Club to maintain the highest standard of ethics in its relationships with customers, governments, suppliers, competitors, its contractors / employee /guests /grooms /member /volunteers, and the community at large. The Calgary Polo Club, their employee /contractors /guests /grooms /member /volunteers must not only conduct, but must be seen to conduct, its business dealings in accordance with high ethical standards. The following principles are to be used as a guide in carrying out their day-to-day duties: 1. Compliance with Laws The Calgary Polo Club shall conduct each of their business operations in compliance with all laws, regulations, and other legal requirements applicable to the Club in whatever jurisdiction the Club is carrying on its business. The Calgary Polo Club will also endeavor to ensure that its agents, contractors, partners, and associates comply with such laws, regulations and other legal requirements in any jurisdiction in which they are working with or for the Club.

The Calgary Pool Club require that no conflict exist between the personal interests of employee/member/guest/grooms and those of the Club. Contractor/employee/memberguest/groomsanc volunteers must disclose situations including personal relationships in which their private interests may affect their judgment in acting on behalf of the Club to the Vice-President or the President. In situations that may affect financial controls, approvals, confidential personal information or where an employee/member/guest/groom is able to influence the career of someone with whom he or she is engaged in a personal relationship, action may be required.

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Calgary Polo Club Policies and Procedures

Conflict of interest, or the potential for conflict, can take many forms and should be avoided by all employee/guests/grooms/member/volunteers. Examples are as follows:

Supervisor-subordinate romantic or close personal relationships. These can also lead to management and morale problems and claims of sexual harassment Outside business, personal interest or activities, and outside work for hire that detracts from job performance or good judgment on behalf of CPC., or Acceptance of gifts, entertainment, or other personal favours substantial enough to influence the contractor/employee/member/guest/grooms selection of goods or services for CPC or the proper performance of his or her duties. A contractor/employee/member/guest/grooms/volunteers involved in any of the types of relationships or situations described in this policy should immediately and fully disclose the relevant circumstances to a CPC board member. CPC Board of Directors, or appointed subcommittee will approve or disapprove the arrangement and the employee/member/guest/grooms will be notified.

In the course of employment, contractor/employee/guests/grooms/member/volunteers may have access to information that is confidential, privileged, or of value to competitors of CPC or might be damaging to the CPC if improperly disclosed. All contractor/ employee/ guests/ grooms/member/volunteers must protect the confidentiality of information concerning CPC and its members as well as information with respect to companies having business dealings with the CPC. In addition, any permitted or authorized use of confidential information must only be for CPC purposes as agreed after written approval by the owners of the confidential information.

4. Personal Harassment Policy Harassment is a form of discrimination and an occupational hazard. The Calgary Polo Club is committed to ensuring that its contractor/ employee/guests/grooms/member/volunteers are provided with a work environment free from harassment in accordance with relevant legislation.

Harassment shall be defined as any unwelcome behaviour directed at an individual that is offensive to that individual. Harassment includes but is not limited to:

a) A single incident or repeated incidents of objectionable comments or conduct that is known or ought to have been known to be unwelcome. This includes any written (e.g., email, cell phone text message, social media), verbal and/or physical behaviors, bullying or action by a person that the person knows or ought reasonably to know would cause offence or humiliation to a worker or adverse effects on a worker's health and safety. b) Any form of discrimination based upon one or more of the federally or provincially legislated prohibited discriminatory grounds.

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Calgary Polo Club Policies and Procedures

c) Any unwelcome conduct, comment, gesture or contact of a sexual nature which has the purpose, or the effect, of creating a work environment that is intimidating, humiliating or uncomfortable; any implied or expressed condition or promise for complying with a sexually oriented request. Examples of conduct or circumstances which may constitute sexual harassment include touching, patting, pinching, punching, leering, suggestive/compromising remarks, and the display of offensive pictures or other demeaning materials. Sexual harassment includes behaviour that the employee/member/guest/grooms/member knows or should know is offensive. Sexual harassment does not refer to accepted social banter. However, tolerance for such behaviour varies and accordingly, good judgment must be exercised. d) A reprisal or threat of reprisal for the rejection of a sexual solicitation or advance made by a person who can grant or deny a benefit. The legislation also prohibits employers, agents of employers and co-workers from engaging in any of these types of harassment with any contractor/employee/groom/guest/member/ volunteers. CPC also expects the understanding to protect members and guests of CPC. Employee/groom/guest/member/volunteer who are found to be engaging in harassment will subject themselves to progressive disciplinary action up to and including discharge. Steps to be followed for any harassment complaint: Immediately make your discomfort and disapproval known to the harasser. ii. Keep a written record of the alleged nature of the harassment, detailing dates, times, locations and witnesses and the harassment behaviour. A. If the harassment continues, report the complaint in confidence to your, any board member of the Operations Manager. B. Prepare a written report of the complaint, detailing the nature of the Incident, the dates, times, places, witnesses, and names of those involved. iii.On receipt of a complaint, the CPC Board of Directors who accepted the written complaint is responsible for forwarding a written, detailed account of the complaint to the rest of the Board. iv. The Board of Directors or appointed committee will take the necessary steps to investigate the complaint. The Board of Directors reserves the right to hire a lawyer to follow protocol in dealing with the complaint. All information will be treated as strictly confidential. If evidence or allegations are of a nature that warrants police involvement, such action may be directed by retained counsel. V.At the conclusion of this investigation if counsel is involved, the lawyer will advise only those parties concerned of the results of the finding. If no legal process is followed, VP or the Discipline committee will advise only those parties concerned. vi.If charges are substantiated, CPC will impose appropriate disciplinary action as presented by Counsel. If charges are not substantiated, there will be no negative consequences drawn against the complainant, witnesses or alleged harasser and no record of the complaint will appear on any employee/member/guest/grooms personnel file. If the complainant is not satisfied with the action taken, she or he may submit a complaint to the Provincial Human Rights Commission or the Occupational Health and Safey Act. The complainant should be aware that this option is available to them at any point during the procedure. However, it is encouraged that there be serious attempts made to pursue resolution amongst the parties directly involved. The above policy is intended to facilitate such resolution.

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Calgary Polo Club Policies and Procedures

2. Violence in the Workplace Policy

The safety and security of contractor/employee/guests/grooms/member/volunteers is significant to CPC. Acts of violence or threats of violence (including domestic violence) which occurs at or affects the workplace are prohibited by the Company and will not be tolerated. The purpose of this policy is to identify the types of violent behaviour by individuals that will not be tolerated and to establish procedures for responding to such behaviour.

For this policy, definitions are as follows for this policy: a) "Domestic violence" includes acts of violence committed between people who have an ongoing or prior intimate relationship, including without limitation, people who are married, live together or who have been married or lived together. b) "contractor/employee/guests/grooms/member/volunteers" for the purposes of this policy includes anyone directly in contact with and works for the Calgary Polo Club. c) "intimidation" includes, but is not limited to, stalking, or engaging in actions intended to frighten, coerce, or induce distress.

d) "Physical attack" is unwanted or hostile physical contact such as hitting, pushing, kicking, shoving, throwing of objects, or fighting. e) "Property damage" is intentional damage to property owned by the Company, its contractor/ employee/guests/grooms/member/volunteers, or visitors. f) a "threat" is the expression of intent to cause physical or psychological harm. Such an expression constitutes a threat without regard to whether the person communicating he threat can carry it out, and without regard to whether the threat is made on a present, conditional, or future basis. In determining whether the conduct constitutes a threat, including whether the action was intended as a threat, the totality of the circumstances will be considered. g) "violence" means the attempted, threatened, or actual conduct of a person that causes or is likely to cause physical injury and prohibited acts of violence include threats, intimidation, physical attack or property damage. h) a "weapon" includes guns, knives, explosives, and other items with the potential to inflict serious harm. i) "workplace" means any place where Company work is done or where a Company sponsored event is held; and j) "Workplace violence" includes acts of violence committed by Company contractor/ employee/ guests/grooms/member/volunteers, clients, customers, relatives, acquaintances or strangers against or affecting Company employee/guests/grooms/member/volunteers in the workplace or Company property. It is a violation of this policy to: - Engage in workplace violence as defined herein; or Use or possess a weapon in any building or in any motor vehicle located on Calgary Polo Club facilities. CPC Code of Conduct_2022 July rev 1 Page 4 of 6

Calgary Polo Club Policies and Procedures

A contractor/employee/member/guest/grooms/member/guest who participates in a domestic violence situation is encouraged to inform a Board member when there is a potential that the situation could affect the workplace or other contractor/ employee/ guests/ grooms/member/volunteers. A contractor/employee/guest/grooms/member/volunteer who believes he/she has been the victim of workplace violence whether from a co-worker, client or person employed with the Calgary Polo Club, or a contractor/employee/member/guest/grooms / volunteer who witnesses a threat or act of workplace violence, must report such violent acts or threats immediately to a CPC Board member. When informed and Board Member will seek approval to retain Counsel on behalf of CPC to ensure investigation, response and resolution are conducted in an expeditious manner. Contractor/ employee/member/guest/grooms/volunteers and complainant confidentiality will be maintained and involved parties will be treated with respect and dignity throughout the entire process.

It is the Calgary Polo Club's policy to administer equitable and consistent discipline for unsatisfactory performance or inappropriate conduct in the workplace through the Discipline Committee. Violations to this policy made by any contractor/employee/member/guest/grooms/ volunteer will be enforced using the following disciplinary steps. One Verbal warning. One Written warning. Suspension (at Board of Directors or Disciplinary Committee's discretion Termination if employee/contractor or ban from CPC facilities and events if non-employee/contractor Progressive Discipline is a step-by-step process designed to modify unsatisfactory employee/member/guest/grooms conduct, which also allows for discipline to start at a higher step based on the severity and conditions of the situation. For example, poor judgement in wearing inappropriate clothing in the workplace is different from overlooking a key safety procedure with potentially dangerous consequences. An CPC Discipline Committee should assess the employee/member/guest/groom's understanding of the rules and expectations, their willingness to follow them, any systems failures and workplace obstacles interfering with compliance and whether the action was the result of an excusable mistake, an inexcusable error, or deliberate action.

Certain violations may be viewed serious enough to warrant more severe discipline up to and including immediate termination as a contractor/employee, expulsion from CPC if member/guest / groom or volunteer

Violations of policies and procedures are among the most serious violations at CPC. If a violation occurs with it will be viewed as non-acceptable job performance if employee/member/guest/groom/volunteer. If a violation occurs, the Discipline Committee will assess the situation and apply the proper level of discipline as outlined in this company policy. The Discipline committee will make their findings available to the Board of Directors of

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Calgary Polo Club Policies and Procedures

CPC Code of Conduct_2022 July rev 1

This is a binding agreement that waives your legal rights. Read it carefully. THIS AGREEMENT is made and entered into on the date written below by the Participant to release and indemnify the Calgary Polo Club, The Polo Club Limited, Chinook Valley Inc., Rob & Jennifer Foster, Polo Canada, United States Polo Association, and each of their parent and subsidiary companies and affiliates and all of their respective officers, directors, shareholders, members, trustees, agents, contractors, representatives, servants, employees, heirs, successors and assigns (hereinafter collectively referred to as the "Releasees") and is as follows:

USPA Member (Please Circle): YES or NO

1. Certain of the Releasees have entered into various License Agreements for the purpose of providing the Calgary Polo Club with facilities to be utilized for running polo tournaments and leagues and other polo related activities. 2. The United States Polo Association and Polo Canada are the national governing bodies for polo players. 3. Playing polo and the use of the Releasees' facilities is a privilege and not a right. It is the desire of the Participant to play polo and use the facilities of the Calgary Polo Club. In consideration of the Releasees allowing the Participant to play polo and use its facilities, the Participant enters into this release and indemnification agreement and further agrees to be bound by all the rules and regulations of the Releasees. The Participant enters into this Agreement on his or her own behalf and on behalf of the other members of his or her family, including the Participant's spouse, parents, children, heirs, executors, administrators, personal representatives, assigns, employees, independent contractors and grooms (referred hereafter collectively as "Participant" This release and indemnification cover, but is not limited to, the following: (a) Participation in whatever capacity applicable including, but not limited to, as a player, trainer, instructor, spectator, referee, umpire, student, owner or attendant, in any and all of the various activities offered at the Calgary Polo Club. These activities include, but are not limited to horseback riding, showing animals, giving or taking lessons, riding, jumping, participating in polo matches, polo practice or related activities at the Calgary Polo Club and any transportation, boarding, maintaining and handling of animals by the Participant or any of the Releasees and any transportation, boarding, maintaining and handling of animals by the Participant or any of the Releasees to and from the Participant's facilities or permitting third parties to use said animals for consideration or gratuitously;

(b) Use of any and all of the Releasees' grounds and facilities including, but not limited to, stables, practice fields, work out tracks, practice cages, tack shops, veterinarian and medical facilities, clubhouses, cantinas, restaurants and playing fields. (c) Access to all areas open to the Participant and covers all of the Participant's activities, the Participant's vehicles and driving, animals, tack, equipment, supplies and any and all other items used by the Participant or the Releasees. 4. The Participant acknowledges and intelligently understands that horses, horseback riding and polo matches, or practice are dangerous activities that can cause serious injuries or death. 5. In consideration of the Releasees' granting permission to the Participant to be involved in the foregoing activities and use of its facilities, the Participant is willing to indemnify and release the Releasees and each of them, from any and all losses, claims, causes of actions, suits, directly or indirectly, whether in law or in equity, arising therefrom.

THEREFORE, IN CONSIDERATION OF THE FOREGOING (including, without limitation, the participation, use and access, referenced above), the Participant expressly agrees to the following: 1. PARTICIPANT SHALL NOT SUE THE RELEASEES IN ANY MANNER: The Participant, knowingly, intelligently and voluntarily releases, discharges, waives, relinquishes and covenants not to sue with respect to any and all actions or causes of action for bodily injury, property damage or death occurring to the Participant or any animal or personal property owned, possessed, controlled or used by the Participant arising either directly or indirectly, whether in law or in equity, out of participating from, on or in the use of any of the Releasees' facilities, wherever or however the same may have occurred and for whatever period said activities or use may continue. The Participant further releases, waives, discharges, relinquishes and covenants not to sue with respect to any and all actions, or causes of action arising either directly or indirectly, whether in law or in equity, out of participating from, on or in all activities set forth in the recitals herein which may hereafter arise. The Participant agrees that under no circumstances will the Participant prosecute any claim for bodily injury, property damage or death against the Releasees arising from any claim of any kind in connection with the Participant's involvement in any of the equestrian activities, use of facilities, practice or polo matches or anything else, including activities not related to equestrian activities, whether same shall rise in whole or in part from the negligence of the Releasees, or any third party and whether such negligence is the sole or concurring cause of the bodily injury, property damage or death. 2. INDEMNIFICATION BY PARTICIPANT OF RELEASEES: The Participant does hereby indemnify and hold harmless the Releasees, and each of them, from any and all claims, actions, demands, costs, liabilities, expenses or judgments, whatsoever, including legal fees and costs on a solicitor and own client basis, which might arise or have arisen, and whenever made or presented, for any loss or damage directly which the Releasees may sustain or incur or indirectly related to the Participant's participation in any of the equestrian activities or the Participant's use of the facilities of the Releasees, in any form. It is the intention of the parties hereto that the Participant will indemnify and protect the Releasees from the consequences of the Releasees' actions. This indemnity includes actions arising from the negligence of the Releasees or any other party. If the Participant is injured or causes injury to a third party while participating in a polo match or practice or use of the Releasees' facilities in any manner whatsoever, the Participant intelligently understands that, regardless of the cause of the bodily injury, property damage or death, the Releasees will not be held responsible, and the Participant will have to indemnify the Releasees as set forth herein. 3. DEFENCE AGAINST CLAIMS: The Participant further agrees to defend the Releasees against any and all claims brought or causes of action filed against the Releasees with respect to the subject of the indemnity contained herein. In case a claim is brought or filed against the Releasees with respect to the subject of this Agreement the Participant agrees that the Releasees can employ legal counsel of their own selection to appear and defend said claims at the Releasees' sole direction and that the Participant will bear all the expenses therefor. The Releasees shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the Releasees. The Participant shall, upon demand, pay to the Releasees all sums due to any parties by the Releasees as a result of any indemnified claim and all sums due to the Releasees' legal counsel. In essence, the Participant has agreed to pay for all of the expenses that the Releasees incur as a result of any actions brought about or as a result of the Participant's account. 4. RULES AND REGULATIONS: The Participant hereby agrees to abide by all rules and regulations promulgated by any of the Releasees with respect to the participation, use and access described in the recitals hereto. It is the responsibility of the Participant to abide by these rules and regulations, whether the Releasees enforce or do not enforce them. The Participant acknowledges that the Releasees are not a policing agency. The Participant further agrees to abide by all of the rules of the United States Polo Association, which shall govern all polo play engaged

in by the Participant. The Participant further acknowledges that his or her participation in polo matches, equestrian activities, or use of any of the facilities of the Releasees, is at the Participant's own risk and without any representation of any kind or character having been made to the Participant by the Releasees. The Participant assumes complete and total responsibility. No warranty, representations express or implied, have been made by the Releasees. 5. MEDICALS: The Participant hereby represents and warrants to the Releasees that the Participant is physically and mentally capable of participating in polo and equestrian activities. The Participant fully recognizes and accepts the risk of injury to person or personal property inherent in participation in any physical activity, especially polo. The Participant hereby gives the Releasees consent to emergency medical or veterinarian care, inclusive of necessary transportation in order to obtain such treatment in the event of injury to the Participant or the Participant's animals, as the Releasees, or anyone else acting at the Releasees' facilities may deem appropriate. The Release and Indemnification Agreement extends to any and all liability arising out of or in any way connected with such medical or veterinarian treatment, or transportation provided in the event of some The Participant hereby assumes full responsibility for any and all risk of personal injury, property damage or death due to the negligence of any party herein released. 6. PARTICIPANT'S PERSONAL PROPERTY: All personal property of the Participant, of any nature and kind, at any of the Releasees' facilities, shall remain at the sole risk of the Participant, and the Releasees are not responsible for its theft, damage or injury to any third party, and all loss, damage, or injury resulting from the Participant's personal property shall be at the sole expense and liability of the Participant. The Participant understands that all personal property including, but not limited, equipment, clothes, personal effects, jewelry, saddles, tack, mallets, supplies, animals, trucks, automobiles, trailers and any and all other personal property owned, leased, controlled, or used by the Participant, in any manner, and brought to the Releasees' facilities and used, stored, or otherwise located in or around the Releasees' facilities shall remain the sole responsibility of the Participant. All personal property should be insured by the Participant. The Releasees do not have any responsibility or obligation to insure said property. The Participant further agrees and understands that the release and indemnity provisions of this Agreement include and relate to the Participant's personal property. 7. LEGAL FEES: In the event of any controversy or dispute arising out of or relating to this Agreement, the prevailing party shall be entitled to recover all legal fees, expenses and costs. 8. GOVERNING LAW: All questions with respect to this Agreement shall be governed by the laws in force in the Province of Alberta and the parties attom to the nonexclusive jurisdiction of the courts in the Province of Alberta. 9. SUCCESSORS IN INTEREST: This Agreement shall inure to the benefit of and shall be binding upon the successors in interest, executors, personal representatives, estates and heirs of each of the parties hereto. 10. ENTIRE AGREEMENT: This Agreement contains the entire agreement of the parties and supersedes any prior written or oral agreement between them concerning the subject matter contained therein. There are no representations or agreements, oral or written, between and among the parties hereto, relating to the subject matter contained in this Agreement which are not fully expressed herein.

11. ACKNOWLEDGEMENT The Participant, by his/her signature on this Agreement, acknowledges that they have read this Agreement and entered into it knowingly, intelligently, voluntarily, and expressly and intelligently understand all of its terms and conditions and agrees to be bound thereby. The Participant understands that this is a release of all of the Participant's claims and all claims that may be raised by, though, or under the Participant by others. This AGREEMENT has been executed in the City of Calgary, in the Province of Alberta, on the date written below.

I have read the rules and regulations of the Calgary Polo Club and I have read and am familiar with the rules and regulations of the United States Polo Association and agree to be bound thereby.

TO BE SIGNED BY PARENT/LEGAL GUARDIAN IF PARTICIPANT IS A MINOR. PARENT/LEGAL GUARDIAN OF PARTICIPANT: