• VC Participation and Volunteer Waiver Form

    PLEASE READ CAREFULLY. THIS IS A LEGAL DOCUMENT THAT AFFECTS YOUR LEGAL RIGHTS. Last updated: June 12, 2026.

  • Section I: General Information

    Event Participation, Volunteer, Liability, Medical Authorization, and Media Release
  • Date of Birth*
     / /
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.
  • Are you participating in an event or volunteering for a Project/event?
  • Is this particpation:

  • Section II: Understanding of Agreement

  • Event Participation, Volunteer, Liability, Medical Authorization, and Media Release


    Acknowledgment and Agreement
    By registering for, attending, participating in, volunteering for, paying for, or otherwise engaging in any event, program, training, activity, service project, volunteer opportunity, convening, initiative, fundraiser, or other activity conducted, hosted, sponsored, organized, supported, or administered by Veterans Collaborative ("VC") and/or its Fiscal Sponsorship Projects ("FSPs"), you acknowledge and agree to the following:

    1. Voluntary Participation
    I understand that my participation is voluntary and that I may choose to discontinue participation at any time.

    2. Assumption of Risk
    I acknowledge that participation in programs and activities may involve inherent risks, including but not limited to physical injury, illness, emotional distress, property damage, transportation-related incidents, environmental conditions, equipment use, interaction with other participants, volunteer activities, recreational activities, and risks associated with third-party venues, vendors, or service providers.

    I knowingly and voluntarily assume all risks associated with my participation.

    3. Release and Waiver of Liability
    To the fullest extent permitted by law, I release, waive, discharge, and hold harmless Veterans Collaborative, its Fiscal Sponsorship Projects, affiliated initiatives, officers, directors, employees, volunteers, contractors, sponsors, partners, agents, representatives, and event venues (collectively, the "Released Parties") from any and all claims, demands, causes of action, liabilities, damages, losses, costs, or expenses arising from or related to my participation in any activity, including claims resulting from ordinary negligence.

    This release applies to in-person, virtual, hybrid, volunteer, paid, unpaid, and sponsored activities.

    4. Volunteer Acknowledgment
    If participating as a volunteer, I understand and acknowledge that I am serving in a volunteer capacity and am not an employee, contractor, or agent of Veterans Collaborative unless otherwise agreed to in writing.

    I understand that Veterans Collaborative does not provide wages, benefits, workers' compensation coverage, health insurance, disability insurance, accident insurance, or other employment-related benefits to volunteers except as required by law.

    5. Medical Responsibility and Emergency Authorization
    I understand that I am responsible for my own medical care, insurance coverage, and related expenses.

    In the event of an emergency, I authorize Veterans Collaborative, its projects, representatives, volunteers, and event personnel to seek emergency medical treatment on my behalf if deemed necessary. I understand that I am solely responsible for any resulting medical costs or expenses.

    6. Media, Photography, and Communications Release
    I understand that photographs, video recordings, audio recordings, testimonials, interviews, written statements, or other media may be collected during participation in Veterans Collaborative activities.

    I grant Veterans Collaborative and its Fiscal Sponsorship Projects permission to use my name, image, likeness, voice, photographs, recordings, testimonials, and statements for lawful educational, promotional, reporting, fundraising, marketing, public relations, historical, and mission-related purposes in any media format now known or later developed, without compensation or additional approval, unless otherwise prohibited by law.

    I understand that media may be used in print publications, websites, social media platforms, presentations, reports, grant applications, newsletters, videos, digital communications, and other organizational materials.

    7. Participant Conduct
    I agree to conduct myself in a safe, respectful, and lawful manner during participation in Veterans Collaborative activities. Veterans Collaborative reserves the right to remove any participant whose conduct creates safety concerns, disrupts activities, violates applicable laws or policies, or negatively impacts participants, volunteers, staff, or community members.

    8. Indemnification
    To the fullest extent permitted by law, I agree to indemnify and hold harmless the Released Parties from claims, damages, liabilities, costs, or expenses arising from my actions, omissions, misconduct, or violations of applicable laws or policies during participation.

    9. Governing Law
    This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to conflict of law principles.

    10. Severability
    If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

    11. Acknowledgment
    I acknowledge that I have read, understand, and voluntarily agree to the terms of this Event Participation, Volunteer, Liability, Medical Authorization, and Media Release Agreement.

    I understand that this Agreement may remain valid for future participation in Veterans Collaborative and Fiscal Sponsorship Project activities for a period established by Veterans Collaborative policies unless revoked in writing or superseded by an updated agreement.

  • Is this registration for a minor?*
  • Date*
     / /

  • Parent/Legal Guardian (if Volunteer is under 18 years of age):

    Minor Participant Parent/Guardian Consent and Authorization
    This section must be completed by the parent or legal guardian of any participant under eighteen (18) years of age.

    I certify that I am the parent or legal guardian of the minor participant identified in this registration and that I have the legal authority to provide consent on the minor's behalf.

    I understand that participation in Veterans Collaborative and Fiscal Sponsorship Project activities may involve inherent risks, including but not limited to physical injury, illness, emotional distress, property damage, travel-related risks, environmental conditions, interaction with other participants, volunteer activities, recreational activities, equipment use, and risks associated with third-party venues, vendors, or service providers.

    On behalf of the minor participant, I voluntarily consent to participation and assume all risks associated with such participation.

    To the fullest extent permitted by law, I release, waive, discharge, and hold harmless Veterans Collaborative, its Fiscal Sponsorship Projects, affiliated initiatives, officers, directors, employees, volunteers, contractors, sponsors, partners, agents, representatives, and event venues from any claims, liabilities, damages, losses, costs, or expenses arising from or related to the minor's participation in program activities.

    I authorize Veterans Collaborative and its representatives to seek emergency medical treatment for the minor participant if deemed necessary and understand that I am solely responsible for any resulting medical expenses.

    I acknowledge that Veterans Collaborative does not provide medical, health, accident, disability, or other insurance coverage for participants unless otherwise expressly stated.

    I further grant permission for Veterans Collaborative and its Fiscal Sponsorship Projects to photograph, record, and use the minor participant's name, image, likeness, voice, statements, photographs, audio recordings, and video recordings for lawful educational, promotional, reporting, fundraising, marketing, historical, and mission-related purposes in any media format now known or later developed, subject to any media permissions selected below.

    I acknowledge that I have read and understand this Minor Participant Parent/Guardian Consent and Authorization and voluntarily agree to its terms on behalf of the minor participant.

    By submitting my electronic signature, I hereby grant permission for the above named Volunteer to participate in this Activity.

  • Required Acknowledgement (must select all)
  • Media Release
  • Format: (000) 000-0000.
  • Date
     / /
  • Should be Empty: