Standard Conditions of Hire
1. THE HIRER shall pay as a deposit at least one third of the cost of the booking. Such deposit shall
only be refundable to the Hirer in the event of the PCC cancelling the booking. The PCC reserves
the right to cancel the booking if exceptional unforeseen circumstances arise.
2. THE HIRER shall pay the balance of fees due before the conclusion of the booking, as may be
directed by the PCC. If the Hirer wishes to cancel the booking and the PCC is unable to arrange a
replacement booking, the PCC may at its absolute discretion refund the fees (less the deposit)
but shall be under no obligation to do so. In the event of the PCC cancelling the booking all fees
(including the deposit) paid by the Hirer shall be refunded.
3. THE HIRER shall ensure that the Rules (if any) governing the use of the premises are complied
with.
4. THE HIRER shall during the period of hiring, be responsible for supervision and security of the
premises, protection of the fabric and contents from damage, and the behaviour of all persons
using the premises, including proper supervision of car parking arrangements (if any) so as to
avoid obstruction of the highway.
5. THE HIRER shall be responsible for obtaining any local authority or other licences necessary in
connection with the booking, other than those (if any) already held by the PCC.
6. THE HIRER shall be responsible for making adequate arrangements to insure against any third
party claims which may lay against the Hirer or his/her organisation whilst using the premises.
7. THE HIRER shall be responsible for the observance of all regulations affecting the premises
imposed by the Licensing Justices, the Fire Authority and the Local Authority or otherwise.
8. THE HIRER shall not sub-let or use the premises for any unlawful purpose or in any unlawful way
or do anything or bring onto the premises anything which may endanger the premises, their
users, or any insurance policies relating thereto.
9. THE HIRER shall indemnify the PCC in respect of the cost of repair of any damage done to any part
of the premises including the curtilage thereof or the contents of the building during, or as a
result of, a booking and in respect of any liability to third parties or otherwise arising out of the
use of the premises pursuant to the booking.
10. THE HIRER shall, if selling goods on the premises, comply with all relevant fair trading laws and
any local code of practice issued in connection with such sales.
11. THE HIRER acknowledges that no tenancy is intended to be created between the PCC and the
Hirer and no relationship of landlord and tenant exists between them.
12. THE HIRER is reminded that they are responsible for any accident or injury arising out of the
activity for which they have hired the premises. It is the responsibility of the hirer to ensure that
the premises are safe for the purpose for which they intend to use them. THE HIRER must, in the
event of an accident, complete the accident book located in:
..........................................................................................................................................................
...............................providing the information requested in part C.
13. THE HIRER shall abide by the PCC Safeguarding Policy, signing the statement provided at the
end of this agreement to acknowledge that this has been seen and that all concerns relating to
abuse of vulnerable groups will be reported to the relevant statutory authority.