Fall 2025 Event Request Form  Logo
  •  Helpful Hints for Completing this Form 
    Events take a team to be successful. This Event Request Form is designed to support the teamwork by assigning a delegate to each section. Student Engagement encourages Student Organizations to complete this form together (with all delegates and those assisting with the event) and in-person to be sure there is clear communication about the vision of the event. 

    Timelines and Approval 
    Events are tentative until you receive an approval email from studentengagement@vwu.edu. For small and medium sized events, submit your request at least 2 weeks in advance. Large events, events with outside guests, events with alcohol, or events requesting funding MUST be submitted 30 days in advance. 

    If you need to make changes or cancel your event, please send them to  studentengagement@vwu.edu. Do not edit your Jotform submission.

    You are responsible for reading and complying with the VWU Student Organization Manual. 

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  • NOTE: Organizations can host an Event after they host their first Interest Meeting and complete the Active Registration Form. This form can be completed prior to then, but will not be approved until pre-registration process is finished.

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  • Student Engagement and Facilities will be coordinating the set-up based on the information provided in your requests. It is the responsibility of the Student Leaders to check out the space & set up before the event begins!

  • We know that not all events will require marketing, but please complete this section:
  • THIS SECTION IS FOR PLANNING PURPOSES FOR THE STUDENT ORGANIZATION. STUDENT ENGAGEMENT ONLY VOTES ON FUNDING - WE ARE NOT RESPONSIBLE FOR YOUR SHOPPING. PLEASE REVIEW THE STUDENT ORGANIZATION MANUAL TO PLAN HOW TO ACCESS YOUR ACCOUNT. WORK TOGETHER TO PLAN HOW AND WHEN YOU WILL PURCHASE YOUR EVENT SUPPLIES.

    THIS SECTION IS FOR PLANNING PURPOSES FOR THE STUDENT ORGANIZATION. STUDENT ENGAGEMENT ONLY VOTES ON FUNDING - WE ARE NOT RESPONSIBLE FOR YOUR SHOPPING. PLEASE REVIEW THE STUDENT ORGANIZATION MANUAL TO PLAN HOW TO ACCESS YOUR ACCOUNT. WORK TOGETHER TO PLAN HOW AND WHEN YOU WILL PURCHASE YOUR EVENT SUPPLIES.

  • Confused on how to access your agency account? Please review "Accessing Your Funds" in the Finances Section of the VWU Student Organization Manual. Please be sure you keep all of your receipts for your records!! The Student Organization is responsible for shopping and bringing supplies to the event. 

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