Student off site trips & visits consent form 25/26

Student Annual Consent Form for Off Site Trips, Visits & Activities

2025/26
Throughout your chosen courses(s) there may be opportunities for participation in various activities – These include both on-site and off-site activities, off site events, trips and visits and physical activities related to your course, for example Sports and Dance.

Gateshead College is fully committed to ensuring the health, safety and welfare of all students and staff whilst engaged in any activities.

In order for participation in such, the attached consent from must be completed, signed and returned to your course tutor as soon as possible.

No student shall be permitted to take part in any activity without prior consent being obtained.

Trips, Visits and external activities

Gateshead College has a robust system in place to ensure the safety and well-being of all students participating in any activity. All trips and visits have a fully suitable and sufficient risk assessment completed which is approved by the College Health and Safety team prior to any external activity going ahead. The use of college approved transport is only permitted. However, the college still needs to gain as much information relating to you, so that in the rare event of an emergency, important details are at hand.

The majority of the activities involved in any trip and visit are low risk. This general consent form has been designed so that prior permission can be obtained to allow participation in such activities, as detailed below, without the need to repeatedly complete and sign a consent form.

Trips and activities include those associated with the student’s study programme(s) and includes educational visits, sporting activities and sometimes unaccompanied activities such as off-site photography within the vicinity of the college. It can, however, include additional activities such as trips to recreational and theme parks, zoos, music venues, theatres etc. (It should be noted that the list is an example and is not exhaustive.)

This consent form includes giving permission for you to travel independently to and from venues that are deemed within reasonable travelling distance during the hours of 7.30am and 6.00pm – additional consent will be required for outside these hours if you are under the age of 18.

Throughout the academic year the college will endeavour, where practical, to provide you with an advice slip prior to the visit taking place. This will be for providing information only, no additional signatures will be required. If you are under the age of 18 please forward this slip to your parent / carer.

It should be noted that where an off-site activity is deemed to have additional risk, or consists of an overnight stay or international travel then a separate activity specific consent form will be issued for completion.

Course related activities

Gateshead College has a robust risk assessment system in place to ensure the safety and well-being of all students participating in any course related activity. This includes physical activities related to the study programme(s).

This annual consent form has been designed so that prior permission can be obtained to allow participation in course related activities.

Section 1 - Student Details
Student Name*

First NameLast Name
Student Number*
Date of Birth*

DayMonthYear
E-mail*
Home Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Home phone number*
Mobile Number*
Parent/Guardian Email*
example@example.com
Name of tutor or Gateshead College contact*

Section 2 - Emergency Contact Details
Emergency Contact Name*

First NameLast Name
Relationship to student*
Address of emergency contact (if different from student address)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Emergency contact home phone number
Emergency contact work number
Emergency contact mobile number*

Student Declaration

If the learner is under the age of 18, or does not have mental capacity then section 5 parental/guardian consent should be completed and signed.
Are you over 18 and have capacity to give consent yourself?*

YesNo
LEARNER CONSENT (APPLIES TO OVER 18s ONLY )

As the learner undertaking this activity I confirm that the information given is, to the best of my knowledge, accurate.

I agree to participation in the activity stated. I agree to receiving medication as instructed and any emergency dental, medical or surgical treatment, considered necessary by the medical authorities present.

I understand that College staff will under no circumstances administer medication to students without prior consent following the College’s designated procedure.

I understand that students are insured whilst undertaking College journeys and / or excursions, however, as with all insurance policies, exemptions do apply and these include being under the influence of alcohol or drugs etc.

I understand that I will be liable for and have to pay for any costs associated with unacceptable conduct e.g. damage to property, early return fares.

I UNDERSTAND THAT I AM GIVING MY CONSENT TO PARTICIPATE IN OFF SITE GENERAL ACTIVITIES AS ARRANGED BY GATESHEAD COLLEGE THROUGHOUT THE ACADEMIC YEAR.

I UNDERSTAND THAT I MUST INFORM GATESHEAD COLLEGE OF ANY CHANGE IN MY GENERAL HEALTH OR MEDICAL CONDITIONS THAT COULD MAKE THE POTENTIAL ACTIVITIES UNSUITABLE.
Signature (use mouse or finger on mobile device)*

Clear
Name*

First NameLast Name
Date signed*

DayMonthYear
SECTION 5

PARENTAL/GUARDIAN CONSENT (TO BE SIGNED WHEN THE LEARNER IS UNDER 18)

I agree to my son/daughter participating in the activities stated. I agree to my son / daughter receiving medication as instructed, and any emergency dental, medical or surgical treatment, as considered necessary by the medical authorities present.

I understand that College staff will not administer any medication without prior consent following the College’s designated procedure.

I understand that students are insured whilst undertaking College journeys and / or excursions. However, as with all insurance policies, exemptions do apply and these include being under the influence of alcohol or drugs.

I understand that I will be liable for and have to pay any costs associated with unacceptable conduct e.g. damage to property, early return fares.

Furthermore, I confirm that: He / she DOES NOT to the best of my knowledge have any condition, other than those declared which could result in an unnecessary risk to his / her health and safety or the health or safety of another person.

I UNDERSTAND THAT I AM GIVING CONSENT FOR MY SON/DAUGHTER TO PARTICIPATE IN GENERAL OFF SITE ACTIVITIES AS ARRANGED BY GATESHEAD COLLEGE THROUGHOUT THE ACADEMIC YEAR.

I UNDERSTAND THAT I MUST INFORM GATESHEAD COLLEGE OF ANY CHANGE IN MY SONS/DAUGHTERS MEDICAL CONDITIONS OR GENERAL HEALTH THAT COULD MAKE THE POTENTIAL ACTIVITIES UNSUITABLE.
Signature (use mouse or finger on mobile device)*

Clear
Name*

First NameLast Name
Date signed*

DayMonthYear
Should be Empty:

Student Annual Consent Form for Off Site Trips, Visits & Activities

Section 1 - Student Details

Section 2 - Emergency Contact Details

Section 3 - Student Health & Agreement Declaration

Student Declaration