AGRICULTURAL SOCIETY & FAIRGROUNDS

WOODSTOCK FAIR AUGUST 21 - AUGUST 24, 2025 The Woodstock Agricultural Society is proud to celebrate its 184th Annual Fair this August. Our Theme is Family A'Fair, where we will continue to exhibit our commitment to the community.

Thursday, August 21, 4 pm - 7 pm Friday, August 22, 12 pm - 8 pm Saturday, August 23, 9:30 am - 6 pm Sunday, August 24, 10 am - 5 pm

Set-Up: Wednesday, August 20, 11 am - 3 pm

Exhibits are to remain intact until Sunday, August 24th at 5 pm It is recommended that booths be staffed while the building is open to the public, although it is understood small breaks may be required by staff.

A standard boot is 10' X 10'; additional booths may be booked for an additional fee. Booths will be assigned on a first-come, first-served basis Drapery partitions are provided at the height of 8' at the back and 3' side extensions Floor covering is at the discretion of the vendor and must be confined to the vendor's space Display materials and signs must not encroach on the pedestrian aisles or adjacent vendor space Noise or sounds that interfere with the opportunity for other exhibitors to present their goods and services to the public will not be tolerated. Display of materials and signs deemed offensive to the public will not be tolerated and will be

Extension cords will not be supplied. Please bring your own. Requests for special hydro services must be approved by Show Management. No additional fee for chairs and/or 8 ft. tables. Damage to the building walls or floors caused by tape, nails, screws, hooks, water or other display materials is the exhibitor's responsibility. Exhibitors will be presented with a bill for repairs. Fair Management must approve any stakes driven into the asphalt. All holes must be filled and sealed after completion of use. All food vendors must follow Southwestern Public Health rules and regulations.

COST: 10 X 10 Booths are $300 + HST; additional booths are $300.00 + HST.

SECURITY: Security will patrol grounds and buildings while the fair is closed to the public beginning the evening of Thursday, August 21st and continue on Friday, August 22nd, and Saturday, August 23rd There will be no security on the night of Sunday, August 24th.

INSURANCE: The Woodstock Agricultural Society will use reasonable precautions to protect the public and property and is insured against public liability and property damage claims arising from the fair. This does not cover the vendor of their materials, which are placed on display at the vendors' own risk. All equipment must meet safety standards. All vendors must provide proof of their 2 million liability insurance naming the Woodstock Agricultural Society as additional insured.

VENDOR LOCATION: All vendors will be located in the Mutual Market Building or outside. The final vendor location will be at the discretion of Fair Management. All personal vehicles must be removed from the main parking area 1 hr before the Fair Event each day. Parking in the large parking lot beside

MARKETING: The Woodstock Fair advertising campaign will include local newspapers, radio stations and social media. Please share Woodstock Fair advertising on your Social Media and help promote the fair and your participation.

PAYMENT FOR VENDOR SPACE: Deposit $100.00 due with the application; then, the total balance will be paid by August 11, 2024. Vendors can only move into the fair if payment is received in full. We will accept, Debit, Cheques, e-transfer and credit cards. Please note that credit cards are subject to a 3% fee.

Please make cheques payable to the WOODSTOCK AGRICULTURAL SOCIETY/or etransfer to info@woostockfairgrounds.com, mail or drop off your application at 875 Nellis Street, Woodstock,

PARKING: Parking is free. We ask that you park your vehicles in the Civic Arena parking lot.

FOR SAFETY REASONS, THERE WILL BE NO VEHICLE ACCESS TO THE GROUNDS WHEN THE FAIR IS OPEN

Woodstock Agricultural Society 875 Nellis St. Woodstock, ON N4S 4C6 P: 519-537-8212 Email: info@woodstockfairgrounds.com

have read and understand the vendor information, and agree to

comply with all provisions mentioned above.