New Customer Registration Form

BUILDEX Alberta 2025 - Exhibitor Appointed Contractors
This form must be completed by any exhibitor who plans to use an independent contractor other than those appointed by BUILDEX Alberta (Levy, BMO, Encore A/V).

Deadline for submission and the Exhibitor Appointed Contractor's (EAC) certificate of insurance is September 22, 2025.

Please note EAC's are not allowed to perform or provide services for the following areas: Drayage (Levy), Fork and Genie Lift Operations (Levy), Overhead Rigging (BMO), Electrical Services (BMO), Plumbing and Mechanical Services (BMO), Telecommunications Services (BMO), Booth Cleaning and Catering (F&B).

This form must be subbmited by the exhibitor and signed by both the exhibitor and EAC.
EXHIBITOR DETAILS
Exhibiting Company Name*
Booth Number*
Contact Name*

First NameLast Name
Job Title*
ex: Sales Manager
Phone Number*
Email*

EXHIBITOR APPOINTED CONTRACTOR (EAC) #1
Exhibitor Appointed Contractor*
EAC Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
EAC Contact Name*

First NameLast Name
Phone Number*
Email*
Will this person be the on-site contact?*

YesNo
On-site Contact Name*

First NameLast Name
On-site Contact Phone Number*
Please enter a valid phone number.
Types of service to be provided*

Install/Dismantle LabourEquipment Rental/Set UpBooth Design and SupervisionOther

Add another EAC?*

YesNo
EXHIBITOR APPOINTED CONTRACTOR (EAC) #2
Exhibitor Appointed Contractor #2*
EAC #2 Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
EAC #2 Contact Name*

First NameLast Name
Phone Number*
Email*
Will this person be the on-site contact?*

YesNo
On-site Contact Name*

First NameLast Name
On-site Contact Phone Number*
Please enter a valid phone number.
Types of service to be provided*

Install/Dismantle LabourEquipment Rental/Set UpBooth Design and SupervisionOther

MANDATORY EAC REQUIREMENTS AND REGULATIONS
- EAC’s are NOT ALLOWED to perform or provide services for the following areas: Drayage (Levy), Fork and Genie Lift Operations (Levy), Overhead Rigging (BMO), Electrical Services (BMO), Plumbing and Mechanical Services (BMO), Telecommunications Services, Booth Cleaning and Catering (F&B) (BMO).
- The EAC covenants and agrees to indemnify and hold harmless Informa Canada Inc. and the BMO Centre at Stampede Park (BMO) from and against all claims, demands, charges, losses or damages arising or alleged to arise directly, indirectly or incidentally by reason of any act, omission or operations of the contractor, its officers, employees, agents or anyone for whom the contractor is legally responsible.
- EAC’s are only permitted on the Show floor without a valid tradeshow badge during move-in hours. If the EAC duties require them to service an exhibitor’s booth during show days, the exhibitor must provide the EAC with an official exhibitor badge.
- EAC's must confine operations within the exhibit area of the exhibitor. Aisles, other exhibit spaces and vacant areas may not be used as work or storage areas.
- EAC's are not permitted to solicit and sell their business to any exhibitors associated with BUILDEX Alberta at any time (pre-show or onsite). They will be immediately removed from the premise if they are found doing so.
- The exhibitor is responsible for providing the EAC with any necessary information pertaining to the exhibit hall (i.e. utilities, order forms, dates, hours, shipping information, booth regulations, etc.) via the online Exhibitor Manual.
- The EAC acknowledges that its equipment and property at the VCC is not protected by insurance against fire, theft, vandalism, etc. by the VCC and the protection of such is the responsibility of the contractor.
- EAC’s must submit a Certificate of Insurance that meets the following criteria:
  - Comprehensive liability insurance shall provide a minimum limit of liability of five million dollars ($5,000,000) for bodily injury and/or property damage in any one occurrence;
  - Issued by an insurance company licensed to transact business in North America;
  - Provide that it will not be cancelled or materially altered prior to the termination of the Occupancy Period (October 21-23, 2025 inclusive);
  - Lists the following as additional insured:
    
    Informa Canada Inc. (20 Eglinton Avenue West, Suite 1200, PO Box 2055, Toronto, ON M4R 1K8)
    
    Calgary Exhibition & Stampede Limited (Box 1060, Station M, Calgary, AB T2P 2K8, Canada)
Please read the BUILDEX Alberta, Health and Safety Declaration Document here.
Confirmation of Authorization*
Responsibility for EACs*
Signature*

Clear
Use your mouse to sign
Date of Signature*
Should be Empty:

BUILDEX Alberta 2025 - Exhibitor Appointed Contractors