Vendor Application + Information 2025

Pine & Palm Artists Market is a curated, two-day event that features affordable, handmade wares and one-of-a-kind crafts. Taking place within the galleries of the Coral Springs Museum of Art, this event provides an opportunity to display creative items for sale inside an active exhibition space during the busy holiday season.

There is no submission fee to apply. If accepted, applicants must pay a booth fee of $50 to participate. 

EVENT DATES
Saturday, November 8, 12:00pm-8:00pm (VIP + public market)
Sunday, November 9, 10:00am-4:00pm (public market)

WHERE
Coral Springs Museum of Art - In the galleries

DEADLINES

Vendor Application | September 21, 2025, 11:45pm 

Vendor Notification | September 25-26, 2025, via email

Accepted Vendor Payment Deadline | October 18, 2025

 Due to the high volume of applicants, only the applicants accepted into the market will be contacted. Thank you for understanding! 

REQUIREMENTS

The artist(s) or artist representative (known as the Vendor) must be in attendance for the entire duration of the market (Saturday & Sunday). The Vendor is responsible for day security in their booth and agrees not to leave the booth unattended. The Vendor consents to the use of their name and photos of their art in promotions for the Market and to the use of any photos from the event for any further promotion of future events. All Vendors are responsible for handling their sales and paying any applicable sales tax to the FL Department of Revenue for items sold at the market and shall in no way hold Coral Springs Museum of Art (CSMoA) or its representatives responsible for tax collection, reporting, or compliance. 

APPLICATIONS AND ACCOMODATIONS

Application submission does not guarantee acceptance into the market. Artists who have NOT paid their vendor fee by the deadline of October 18 will be disqualified from the Market. Each artist is responsible for bringing any necessary display equipment and signage, although limited chairs/tables are available (see info below). Booth and additional requested items will be assigned on a first-come, first-served basis based on the date of vendor payment. Items displayed for sale must stay within their allotted footprint. 

 BOOTH SIZE + FEE • All set up areas/booths are approximently 8'x8'.
• $50.00 booth fee counts for both days of the market.
• Power is limited, on a first come, first served basis and is an additional $10 fee.
• Artists are asked to provide their own tables. Museum tables available at a $10 per table fee.
• Museum chairs are complimentary. No stadium/camping style chairs allowed. 
• Grid walls are also avilable on a first come, first served basis at a fee.

• If you are accepted into the Market you will be notified and sent a link to make your online payment(s). This email will include event logistics and marketing links for your use. Payment is accepted online (via website link), phone call, or in-person at the Museum before the October 18 deadline.

REFUNDS

If you make your booth payment and find out you are unable to attend the event, you will be eligible to receive a refund, minus a $15 processing fee up to October 24, 2025. After that date, refunds will no longer be distributed.

DISCLAIMER

By participating in the Market, all artists agree to exhibit their work at their own risk. CSMoA and its representatives will not be held responsible for lost, stolen, or damaged items and will not be held responsible for personal injury to the artist. CSMoA does not guarantee specific numbers of attendees or sales for vendors. No refunds shall be given due to cancellation or interruption of the event beyond the control of CSMoA. This agreement has been read, understood, and entered into voluntarily and freely by the applicant, and shall become effective upon submission by the applicant.

ELIGIBILITY

All applications will be reviewed by the Museum team. Applicants are reviewed by the following:

• Quality, creativity, originality, and branding of their wares.
• Maintaining an eclectic, complementary mix of vendors and artisans.
• Vendors who are able to create a visually engaging shop experience for guests. Guests should feel as though they are shopping among various storefronts.

VINTAGE

Vintage items will only be allowed as a complement to handmade items from the artist; we will not approve applications for vintage-only booths.

ARTIST BOOTH SHARING

Artist booth sharing is permitted and applicants must complete the form together with one artist as the primary contact point. There is a three artist maximum for group/collective vendors. We welcome branded handmade art collectives and mobile entities to apply. If you have a question about this, please email museuminfo@coralsprings.org.

CORAL SPRINGS MUSEUM OF ART AGREEMENT AND RELEASE

In consideration of my participation as a vendor in the activity known as the Pine & Palm Artists Market at the Coral Springs Museum of Art and my use of the facilities and services provided by CSMoA (collectively, the "Activity"), which I acknowledge is good and sufficient consideration, I hereby agree as follows:

1. Participation. The details and scope of my participation in the Activity are subject to change in the Pine & Palm Artists Market's sole discretion. I acknowledge that my participation in the Activity is terminable in the Pine & Palm Artists Market's sole discretion.  

2. Compliance and Insurance. I agree that I and my agents, contractors, and employees will comply with and maintain behavior in accordance with all applicable laws and all applicable rules and regulations of the Coral Springs Museum of Art and its parents and affiliated companies/organizations (collectively, the "Activity Entities"). I further agree that (a) I will not sell, promote, or offer to sell any illegal, offensive, defective or inherently dangerous products in connection with the Activity; (b) the products or services I sell, promote, and offer to sell in connection with the Activity will not infringe upon any third-party rights; and (c) I have adequate insurance to cover any injury or damage I may cause or suffer while participating in the Activity and I will cause said insurance to be primary over any other insurance.

3. Release. I, ON BEHALF OF MYSELF, MY HEIRS, ASSIGNS, EXECUTORS, ADMINISTRATORS, AND ANY OTHERS WHO MAY TAKE BY OR THROUGH ME, hereby REPRESENT AND covenant NOT to bring any lawsuit or make any claim under any theory and hereby release THE ACTIVITY ENTITIES and EACH OF their respective parents, subsidiaries, affiliates, and THE officers, directors, MEMBERS, MANAGERS, employees, representatives and agents (COLLECTIVELY, "RELEASED PARTIES") FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, LOSSES, COSTS, EXPENSES, FEES (INCLUDING ATTORNEYS' FEES), CAUSES OF ACTION AND LIABILITIES OF ANY NATURE, WHICH I MAY NOW HAVE OR WHICH MAY ARISE, OR HEREAFTER BE ENTITLED TO ASSERT, FOR ANY MATTER, CAUSE OR THING, ANY INJURY, NEGLIGENCE, LOSS OR DAMAGE OF ANY KIND, INCLUDING, WITHOUT LIMITATION, ANY LOSS, INJURY, DAMAGE, OR ACCIDENT TO PERSON(S) OR PROPERTY, OR OTHER HARM OR LOSS OF ANY NATURE WHATSOEVER, WHETHER DIRECT, COMPENSATORY, INCIDENTAL OR CONSEQUENTIAL, arising from OR IN CONNECTION WITH THE ACTIVITY, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY THE ACTS, OMISSIONS OR MISCONDUCT OF ANY RELEASED PARTY.

4. Indemnification. WITH REGARD TO ANY CLAIM, LOSS, LIABILITY, COST OR EXPENSE ARISING OUT OF: (A) ANY ACTUAL, ANTICIPATED OR THREATENED BREACH OF THIS AGREEMENT; OR (B) MY PARTICIPATION IN THE ACTIVITY, I IRREVOCABLY AGREE TO DEFEND, INDEMNIFY AND HOLD THE RELEASED PARTIES HARMLESS FROM AND AGAINST SUCH CLAIM, LOSS, LIABILITY, COST AND EXPENSE, INCLUDING REASONABLE ATTORNEYS' FEES.

5. Miscellaneous. I understand and agree that this Agreement is governed by and construed in accordance with the laws of the State of Florida. Any action arising out of or relating to the Activity or this Agreement must be filed exclusively in the federal or state courts in Broward County, Florida and I hereby consent to the personal jurisdiction of such courts, and any right to a trial by jury is hereby waived. In the event that any provision hereof shall be invalid or unenforceable due to any law, said provision shall be modified to the minimum extent necessary to effect compliance with such law, and in any event such invalidity or unenforceability shall have no effect upon the remaining terms and conditions hereof. I acknowledge that the rights and remedies granted to me herein are intended to be solely for my benefit and shall not otherwise be deemed to confer upon or give to any third party any remedy, claim, cause of action or other right.