Please read the following in its entirety. Incomplete and/or incorrectly submitted requests will result in a delay of your disbursement.
To receive reimbursment for expenses spent on behalf of the chapter, you must attach electronic copies of receipts to this form.
In order to request pre-payment of expenses for the chapter, you must attach an electronic copy of an invoice prepared by the payee that indicates the exact amount owed, the company/organization requesting the funds, and the purpose/function of the intended funds.
Each request must be approved by your committee and subcomittee chairs (if applicable), the president, and the treasurer prior to the disbursement of funds. After submission the form will automatically be emailed to all parties who need to approve it. You will receive email updates when necessary approvals have been obtained, and/or if your request is denied.
It is the member's responsibility to ensure that her committee chair approves expenses and signs requests. After submission, you will receive a link to track the approval process.
You may submit up to ten (10) receipts for the same committee/budget line item on each disbursement request. We strongly recommend that you group receipts for the same committee/budget line item together, since that reduces the number of signatures you must obtain.
Members CANNOT include reimbursable and non-reimbursable (personal) expenses on the same receipt. If purchasing both chapter and personal items at the same retailer, you must do so in separate transactions. Receipts must be submitted within 45 days of the PURCHASE DATE indicated on the receipt. Exceptions must be approved by the president.