Application Process: All vendors must complete and sign this application to serve as a vendor at a City of El Mirage event. All applications are subject to final approval by the City of El Mirage, as space available and type of vendors are controlled by the Special Events Coordinator. Vendor exclusivity is not guaranteed. However, type and quantity of vendors may be selective and approved as appropriate to each event. 

FIRE INSPECTION:

ALL Mobile Food Preparation Vehicles that are equipped with appliances that produce smoke or grease-laden vapors MUST have a current City of El Mirage Operational Permit prior to being allowed to operate at any El Mirage special event.

Operational Permits are valid for one year. Operational Permits must be current to operate at any El Mirage special event. Vendors needing to establish or renew an Operational Permit MUST contact the El Mirage Fire Department at least a week prior to the event to complete the permit process.

The El Mirage Fire Department may be contacted at 623-251-3507.  

Please attach the following documents to this application:

• Maricopa County Food Permit (either annual or temporary, see above)
• Food Handlers Card
• Insurance:
  • Certificate of Insurance listing City of El Mirage as additionally insured with address 10000 N. El Mirage Rd., El Mirage, AZ  85335
• Sample Menu
• Photo of your setup
• Photo of current mobile food inspection sticker on truck
• Copy/photo of fire inspection completion form or sticker

Please re-confirm and select each event you're applying for below:

FOOD VENDOR RULES AND REGULATIONS:

• Acceptance of application is subject to approval by the City on appropriateness of product and space available. * The City of El Mirage does not guarantee vendor exclusivity and may have multiple vendors who provide a similar product/service or brand. However, type and quantity of food vendors may be selective and approved as appropriate to each event. 
• City of El Mirage will provide and assign food vendor space.
• City does not provide electric. If power is needed, you must supply your own generator.
• Vendors selling food are required to have a State of Arizona TPT license (Transaction Privilege Tax License Short Form - Sales Tax/Use Tax) issued by the Arizona Department of Revenue listing City of El Mirage as a Program City. Cost is $15 and is payable at www.azdor.gov 

VENDOR AGREEMENT:

• Signing the food vendor agreement acknowledges and accepts that all guidelines and decisions of the City of El Mirage Special Events Office are binding.
• Minimum requirements of each food vendor are as follows:
• Vendor will be completely set up, organized, and ready to sell 60 minutes prior to event start time.
• All unessential vehicles may be moved and parked in designated areas 60 minutes prior to event start time.
• Vendor will be physically present at exhibit during published event hours. No early exit.
• Vendor will only sell items listed on menu provided with application.
• Special Events Coordinator will be notified immediately if vendor is unable to participate in event.
• All items will be removed immediately at the close of the event, and the space will be returned to original condition.

PAYMENT PROCESS:

• Full payment must be received after application submission. **You are responsible for calling in your payment.
• If you signed up for multiple events at one time, you must pay for multiple events at one time / make full payment, unless other arrangements with the City are made and agreed to.
• If paying by credit card, please call Customer Service at 623-933-1228. Press 2, then Press 0 to reach a representative.
• Please email a copy of receipt of payment to Kassandra at kbernier@elmirageaz.gov
• Cash payments may also be made in person at Customer Service Center located at 14011 N. 1st Avenue, El Mirage, AZ 85335 (the site of the old library). Hours: M-F, 8:00 AM - 4:30 PM.
• If you are a no-show for the event, you forfeit any fee paid. No credit given. City of El Mirage assumes no liability for refunds if for any reason the event is interrupted or cancelled due to rain, wind, fire, or any other calamity or condition.

Participants agree by signing below to accept the following Hold Harmless Clause:
I have reviewed and agree to all terms for participating in the City of El Mirage Events. By registering for and participating in events, I assume full risk and responsibility for any loss or damage incurred during this events and I release and hold harmless the City of El Mirage, employees, coordinators, volunteers, contractors, and sponsors from any claims arising out of my participation in this event. I understand that I am solely responsible for all State, City, County, or other applicable permits, licenses, and/or certifications associated with my participation in events. I understand that I have been advised to carry my own personal and product liability insurance.

I have read and agree to comply with all terms in this application.

Questions? Please contact Kassandra, Special Events Coordinator, at kbernier@elmirageaz.gov or 623-876-2933