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  • SpartanMessenger Content Submission

    SpartanMessenger is San José State University's one, official, weekly employee newsletter that goes out to faculty, staff and auxiliary employees every Tuesday morning. Use this form to submit one-time or recurring content, news, information, resources, etc. The deadline to make it in time for the next Tuesday morning newsletter is the close of business, or 5 p.m. on the preceding Tuesday.
  • Content Standards

    • Title/headline word limit: FIVE (5) words maximum.
    • Content word limit: TWENTY to THIRTY (20-30) words maximum.
    • Content focus: aimed at a university audience (employee benefits fairs, Library exhibitions, lectures), not personal promotion.
      • YES: Research Week's Author, Artist, Inventor Celebration; Academic Senate meeting minutes; Staff Council events
      • NO: Individual birthdays, retirement parties
    • Intended audience: content does not necessarily have to be university-sponsored or only hosted at SJSU. Examples:
      • Open to employee family and friends; or
      • Off-campus events like an SJSU Night at a sports game/match or downtown events open to the public;
      • Community events, art exhibitions, small business discounts all open to the SJSU community
    • Ongoing events that are intended to be published in multiple SpartanMessenger within a designated period of time (e.g., open enrollment, ODEI Campus Reading Program, UP Move Into Wellness) will have written copy shortened in subsequent SpartanMemos after the initial publication.
  • Email must be a valid sjsu address!

  • News and Announcements: Major campus developments including, but not limited to, program launches or changes; major grants and contracts; senior leadership changes; reorganizations or significant moves of employee or student-facing services; campus safety; services (parking, technology, housing, tools, and resources) updates or reminders; IT or employee tools and training; employee benefits, discounts, events, promotions and resources.

    A note on events: please ensure your event is scheduled on the official SJSU Events Calendar at events.sjsu.edu and provide a link to it. This is an employee-centric newsletter. While events do not have to only be for employees, consider the impact of promoting your events or programming in SpartanMessenger as the initial communication/promotion if the audience for your event or program is primarily internal, to the campus community. 


    Faculty and Staff Spotlight: Faculty or staff achievements on or beyond campus, including but not limited to, news outlet interviews, quotes; newspaper or editorial publications or commentary; academic journal or paper publications; awards, lectures, seminars, or performances; community recognition; notable research or collaboration grants and contracts. Staff spotlight can also include notable achivements, professional developments, awards at conferences or external entities, service and career milestones, or other notable successes as individuals or as teams.

  • Provide a public link (Google Drive, SharePoint, etc.) to any media asset(s) you'd like us to consider. Only include in that folder assets for SpartanMessenger following the naming conventions and size requirements below. UMC reserves discretion on whether assets get used, if at all, and may follow up if clarification is needed. Provide assets for use on both the email and website.

    Do not submit: Videos, PDFs, flyers, or graphics with text.

    Accepted: PNG, JPEG

    Size requirements:

    • Email: 290 x 150 px; and
    • Website: 845 x 565 px

    Naming convention: the date is publication day for the upcoming SpartanMessenger
    issue (the next, upcoming Tuesday), not the date of your event/content.

    • Email: [Dept initialism-topic]-YYYY-MM-DD-email.png
    • Web: [Dept-topic]-YYYY-MM-DD-web.png
    • Example:
      • UMC-Magazine-2026-01-01-web.png;
      • UP-ODEP-newsletter-2026-01-01-email.png;
      • Library-exhibition-2026-01-01-web.png;
      • Provost-organization updates-2026-01-01-email.png

    Captions and attribution: add this information to the next field, Comments, Photo Captions and Alt Text and Questions. Alternative text is required for all assets (photos or graphics) and attribution or photo credits are required for all student-created work.

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