FRM350 - Agenda Item Submission Form

An agenda point is a topic listed on the meeting agenda for discussion, while a notice of motion is a formal proposal submitted before a meeting, requesting a vote on a specific action or decision. Essentially, an agenda point is a general topic, whereas a notice of motion is a concrete proposal to be voted on.

Notice of motion can only be submitted for Genereal Meetings not Board of Director Meetings. 

Please note that while we endeavour to note and table all Member Minute Points, some may require a corresponcence outside of the meeting, while others may need to be tabled for a future meeting depending on volume of Agenda Items for that meeting. 

Rules for Members Attending Board Meetings as Witnesses

Members are welcome to attend Board meetings as observers but must adhere strictly to the following rules:

• Attendance is subject to non-interference and a no-comment policy during proceedings unless invited to speak by the Chair.
• The Board reserves the right to enter closed-door sessions at any time for discussions deemed sensitive or confidential. During such sessions, all non-Board members may be asked to leave.
• All attendees must comply with the Club’s Code of Conduct and demonstrate respect and courtesy at all times.
• Members must maintain strict confidentiality regarding any matters discussed during the meeting, including discussions they may have witnessed as observers.