Nov 2025 Booth Fees

Mandatory Attendance Days/Times: Sat 10-4 & Sun 10-4

Additional Opportunties (included in fees): Friday 4-8PM (Preview Night)
Saturday 5-8PM (Enchanted! Underground) 
Exhibitors may also be open from 9-5 on Sat/Sun

• First-time Vendor Table - 8' Table ONLY + 2 Chairs: $175 (Limited Spots Available). 8' Wide x 4' Deep Footprint. Only available for first-time vendors. Need more space? Select any other option below.
• 10'x10' Services Booth (Readers/Healers/Etc., NO retail): $225
• 10'x10' Booth (Retail OR Reader/Healer + Retail): $325
• (2) 10'x10' Booths (Retail OR Reader/Healer + Retail): $600
• 10'x10' Booth (Food Vendors ONLY): $225
• 10'x10' Booth (Non-Profit Orgs - Retail/Services ONLY): $225
• 8' Table (Non-Profit Orgs - INFO ONLY): FREE (if space is available, will contact applicants in Late September 2025).
• Food Truck Vendor: $100
• 10% Discount on additional booths
• Semi-Private Space (additional room on both sides of your booth): $100
• 8' x 30" Tables: $10 each
• Additional chairs: $5 each
• SPONSORSHIP Package (additional marketing, priority placement on the floor): $100
• Ad Space on Printed Programs & Website: $50
  
• Full year website listing: $25

REGULAR Booths include floor space and 2 chairs. Additional chairs and tables are available to rent. SPONSORS BOOTHS include priority placement on the floor and additional promotion before and during the event.

Earlybird Pricing - 20% Discount (booths only, no tables or extras) through July 31, 2025. Must pay in full within five (5) business days of application/package acceptance. Failure to pay promptly will result in the removal of the early bird discount and your application will be placed on our waitlist. NO PAYMENT PLANS FOR EARLY BIRD DISCOUNT. Acceptance/rejection emails will go out beginning Aug 1, 2025.

Payment plans are available for regular-priced booths only. A $50 non-refundable deposit is required + card on file. Final payments are due no later than Oct 15, 2025. We will confirm payment plan details with you via email.

GET EXCLUSIVE HOTEL RATES HERE

ANY APPLICATIONS RECEIVED AFTER OCT 15, 2025 WILL BE AUTOMATICALLY WAITLISTED. 

Email venixrising@gmail.com for information on upcoming Enchanted! Events:

July 2025 Witches & Wonders Camp in Maumelle, AR

Aug 2025 Enchanted! U Mystics Academy Day in Maumelle, AR

See us at the Arkansas Renaissance Festival Aug 30-Oct 5, 2025

Nov 2025 in Conway, AR

March 2026 in Conway, AR

Nov 2026 in Conway, AR

Application Process & Vendor Information (PLEASE READ CAREFULLY)

We want to make this an INCREDIBLE experience for attendees, vendors, sponsors... for everyone! Please read below and direct any questions to venixrising@gmail.com

This event takes place on Nov 14-16, 2025.

We are open to the public as follows:

Friday: 4-8PM (Preview Night)
Saturday: 9AM-5PM (Workshops & Activities)
Saturday: 5-8 PM (Enchanted! Underground)
Sunday: 9AM-5PM (Workshops & Activities)

Exhibitors are ONLY required to attend as follows:

Saturday: 10AM-4PM
Sunday: 10AM-4PM

Exhibitors may opt to be open throughout the public hours. All optional times are included in the booth fees.

Setup times will be announced in early Nov 2025.

PLEASE NOTE: Due to allergies, vendors may not sell peanut products, diffuse essential oils, burn incense, or other aromatherapy scents. Violators of these requests will be asked to leave and there will be no refunds.

Application Process:

1. Submit your application
2. Upload or send photos of your booth or displays to venixrising@gmail.com. If this is your first time as a vendor/reader/healer, please email venixrising@gmail.com with a description of your booth or reference photos of other booths/displays.
3. Upon approval of your application, you will be sent a confirmation of your package and payment information.
4. Upon approval of your package, you will be invoiced for your booth fees. 

Once your application is approved and your package is confirmed, your payment is due IMMEDIATELY to ensure your spot. If your payment and Sponsor confirmation are not received within FIVE (5) BUSINESS DAYS of being notified VIA EMAIL, your spot will be given to the next business on the list and you will lose any discounts or negotiated payment plans. Applications are processed on a rolling basis.

Payments are payable by check, cash, bank draft or credit card. Payment plans ARE available - please request more information as you apply. No payment plans are available for the early bird discount.

Booth fee refunds will be prorated based upon marketing costs beginning Aug 1, 2025. No refunds will be given after September 15, 2025.

If your business is not a good fit into this event (mystic-minded artists, artisan crafters, tarot, crystals, halloween, magic, witches, metaphysics, healing arts, etc., and those who SUPPORT our wacky, aforementioned friends (tattoo shops, dispensaries, authors, entertainers, really tasty food sellers...), we respectfully ask you to apply to a different event.

We will NOT accept ANY direct sales businesses.

Food & beverage vendors & food trucks are welcome to apply!

To make this an INCREDIBLE experience for attendees, vendors, and sponsors, please read below and direct any questions to 𝘃𝗲𝗻𝗶𝘅𝗿𝗶𝘀𝗶𝗻𝗴@𝗴𝗺𝗮𝗶𝗹.𝗰𝗼𝗺.

Please have the following items ready before you start the application:

• 3-5 photos featuring products you plan to sell and your display (or a display reference that you plan to emulate). These may also be used for event promotion.
• Your Logo - transparent PNG files are best, at least 200px wide.
• Business Bio (150 or fewer words) that describes you/your products/services. Please be sure to spell/grammar check your information before submitting, as this will be used to promote your business on the Enchanted! website and throughout social media.

Vendor booths must be neat, attractive and well-maintained. You are responsible for setting up, maintaining and removing your own booth, merchandise, and trash, and supplying your own table(s) and tablecloths at the event if you do not rent from us.

You must IMMEDIATELY upload or send in a photo of your table display as a part of the application process (Email your photo to venixrising@gmail.com).

Any tables that are not ready for the event by 9AM on Nov 15, 2025, will be used for other business or offered to other vendors on the waitlist. Vendor tables are not transferable to other businesses.

All early bird vendor applications are due no later than July 31, 2025. All other applications are due no later than Oct 15, 2025. Final approvals will be made and EARLY BIRD vendors will be notified as to the status of the application, no later than Aug 15, 2025. All other applicants will be informed within 14 days of a submitted application.

If your business is not approved for any reason, you may be placed on our waitlist. Unfortunately, we have limited spaces available and each application is juried in order to provide the best experience for attendees. This means we only have a certain number of spots for crystal sellers, jewelry artists, tarot readers, etc. Please note that returning vendor applications may be waitlisted in order to provide the best experience for attendees. 

By submitting this application, all vendors/sponsors agree to these terms, and agree to assume all risk for their own business' merchandise, products, and/or services.

Venix Rising, LLC reserves the right to refuse any vendor application for any reason. Submission of this application does not guarantee a space. We reserve the right to make changes to this application form at any time.

ALL COMMUNICATION WILL BE VIA THE ENCHANTED! COMMUNITY FORUM EMAIL SYSTEM and all exhibitors are required to register on the forum to receive emails about the upcoming event. IF YOU ARE NOT REGISTERED ON THE FORUM YOU WILL MISS OUT ON INFORMATION THROUGHOUT THE PROCESS. YOU WILL RECEIVE A DIRECT REGISTRATION LINK UPON ACCEPTANCE INTO ENCHANTED!

Please note: without photos, your application will be delayed or declined. Please be sure to send or upload photos ASAP 

• All vendors will receive exactly 10' x 10' of floor space, plus any additional space paid for, electricity access, and two chairs per booth.
• Additional chairs may be rented for $5 each.
• Booth space may be limited due to the number of vendors, please plan to ONLY use the amount of space you have requested/paid for.
• 8' Tables may be rented for $10 each or you may choose to bring your own.

Earlybird Pricing - 20% Discount (booths only, no tables or extras) through July 31, 2025. Must pay in full within FIVE (5) business days of application/package acceptance. Failure to pay promptly will result in the removal of the early bird discount and your application will be placed on our waitlist until at least Oct 15, 2025.

Payment plans are available for regular-priced booths only.  A $50 non-refundable deposit is required + card on file. Final payments are due no later than Oct 15, 2025. We will confirm payment plan details with you via email.

First-time vendor grants have been replaced by our first-time vendor table placement. There are limited tables available and failure to pay for the table within 5 business days will forfeit that spot. Payment plans ARE available for these tables and will include a $50 non-refundable deposit.

We welcome applications from first-time vendors, particularly those from historically underrepresented communities, including BIPOC, LGBTQ+, women-led startups, and other marginalized groups. If you're interested in collaborating, please reach out to us at venixrising@gmail.com, and let's explore how we can work together!

Please review our Entertainment/Workshop/Presentation Guidelines Here

Join the Forum here: Enchanted! Soulstice Community Forum