Form 5 - Parsonage Inspection

ANNUAL PARSONAGE INSPECTION REPORT (¶2533.4)

Form to be completed by the Pastor (and spouse – if applicable), Trustee Chair, and S/PPRC Chair to each Annual Charge/Church Conference with copies being submitted to: Pastor, Trustees, S/PPRC, and Conference Superintendent. A 6-month progress report may be required by the Conference Superintendent, or requested by any of the above.
CHARGE
District
District Email
example@example.com
PARSONAGE STREETADDRESS (with township)
DATE OF INSPECTION

MonthDayYear
Date
PARSONAGE OWNED BY
IS A 6-MONTH REPORT REQUIRED?
INSPECTIONPERFORMED BY (list names)
DATE DS (or designee) LAST VISITED

MonthDayYear
Date
PARSONAGE ESCROW
BUDGET FOR COMING YEAR PARSONAGE MAINTENANCE
SPENT PREVIOUSLY YTD FOR PARSONAGE MAINTENANCE
AMOUNT NEEDED FOR ITEMS IN THIS REPORT
HOW WILL ANY SHORTFALL BE FUNDED?
PARSONAGE RENTAL - Is there a rental lease? (attach copy)
End of lease date

MonthDayYear
Date

PARSONAGE INSPECTION CONVERSATION/ACTIONS:
I) SOUND CONSTRUCTION and LOCAL CODES:
Does the parsonage evidence a state of sound construction, and is the parsonage in compliance with local building, utility and zoning codes?
Explain
Next-step action and timetable
II) THE LOT/GROUNDS:
Are the grounds well graded and drained so as to prevent basement dampness and no standing water on the grounds?
Next-step action and timetable
Explain
Next-step action and timetable
Is landscaping presentable, and is there sufficient area for recreation and leisure?
Is there adequate storage on the grounds (for lawnmower, snow removal items, small recreational items?
Explain
Next-step action and timetable
III) ENTRANCES:
Are entrances under cover with adequate lighting, and are doors equipped with functional locks, including deadbolts?
Explain
Next-step action and timetable
IV) WINDOWS, DOORS AND TREATMENTS:
Are windows and doors functional and energy-efficient, including screens and storm windows?
Are window coverings of good quality and neutral color?
Explain
Next-step action and timetable
V) ELECTRICAL:
Is electrical service safe and sufficient – including appropriate number of receptacles in each room – with “GFI” outlets in rooms with a nearby water station?
Explain
Next-step action and timetable
VI) HEATING AND COOLING SYSTEMS:
Does the HEATING system function adequately and efficiently – meeting a minimum heat-set temperature of 68-70 degrees?
Explain
Next-step action and timetable
Does the COOLING system (Central Air or Window Units to be provided) function adequately and efficiently – meeting a minimum cooling-set temperature of 74 degrees?
Explain
Next-step action and timetable
VII) ACCESSIBILITY:

Each church/charge should regularly assess and strive for parsonage accessibility for clergy/clergy families as well as parishioners who may visit the pastor’s home.
Is the entrance wheelchair-width and is the first-floor accessible?
Notes:
Is there a bedroom and full bath on the first floor?
Notes:
Is there a fully accessible laundry facility on the first floor?
Notes:
Could modifications be made to improve accessibility to this parsonage?
Explain
Next-step action and timetable
VIII) Garage
A two-car garage is preferable with easy-operating overhead doors and an alternate access door. Adequate overhead and access lighting, along with sufficient outlets, should be provided. Is the house wheelchair-accessible from the garage?
Are these garage standards being met?
Explain
Next-step action and timetable
IX) Basement
IX Basement Is the basement adequately lighted, dry, free of debris, and offering adequate storage space?
Explain
Next-step action and timetable
NOTE: Is the basement:
Equipped with a dehumidifier?
Tested every 10 years for Radon Gas or have a functioning Radon Abatement system?
Date of last test

MonthDayYear
Date
Equipped with a Ground-Fault Interrupt (GFI)-outlet?
Water sensors installed
Explain
Next-step action and timetable
X) APPLICANCES / EQUIPMENT:
Does the parsonage have the following fully operational/energy efficient appliances?

Oven / RangeRefrigeratorWasherDryerLawnmowerSnow Blower (or shovels as appropriate)
Explain
Next-step action and timetable
XI) Interior Rooms and Standards
Are all interior walls of drywall construction and painted in neutral colors? (Paneling is discouraged.)
Explain
Next-step action and timetable
Is all interior flooring in good condition?
Explain
Next-step action and timetable
Kitchen
Is there adequate working and seating space in the kitchen? Is there adequate counter, cabinet and
Explain
Next-step action and timetable
Living Room
Is a minimum of 180 sq. ft. or larger provided?
Explain
Next-step action and timetable
Is a ceiling light or at least one wall switched outlet provided?
Explain
Next-step action and timetable
Dining Room
Is there adequate gathering space in the dining room, with appropriate lighting?
Explain
Next-step action and timetable
Family Room
Is there sufficient gathering space, and a ceiling light or at least one wall-switched outlet?
Explain
Next-step action and timetable
Bathrooms
Are the bathrooms located in such a way as to respect privacy?
Explain
Next-step action and timetable
Is the family bathroom located on the same floor as most of the bedrooms?
Is a tub with shower and adequate linen storage provided?
Is at least a half-bath provided on the main floor of the house?
Explain
Next-step action and timetable
Are the bathrooms equipped with GFI outlets, functional exhaust fan, ceiling light, functional, modernplumbing, and the floor covered with non-skid tile or linoleum?
Explain
Next-step action and timetable
Laundry Room
Is a laundry room provided with adequate lighting, work sink, and work space?
Explain
Next-step action and timetable
Bedrooms
Does the parsonage have at least 3 bedrooms?
Does each bedroom have sufficient closet space, and appropriate flooring?
Notes
Does each bedroom have a ceiling light or at least one wall-switched outlet for light?
Explain
Next-step action and timetable
Pastor's Study/Office
Is there adequate and functional space dedicated for the pastor’s home office/work study?
Explain
Next-step action and timetable
Study/Church Office Combined

In situations where the church/charge office is situated in the parsonage, a separate exteriorentrance is required; a half-bath is required; and appropriate furnishings and office equipment are essential. If applicable in your context, please answer the following
DOES THIS STUDY/CHURCH OFFICE MEET THE ABOVE PARAMETERS?
Explain
Next-step action and timetable
XII) Exterior Standards
Is the parsonage exterior (wood, siding, windows/frames/lighting/roofing/spouting) in good shape soas to care for the family and appropriately care for this property?
Explain
Next-step action and timetable
XIII) UTILITIES*/SERVICES TO BE PROVIDED
1. Heating and Cooling (Central Air OR Window Units) [Electric, gas, oil, solar]
2. Electricity
3. Water (If private well, testing and treating for potable water should occur at least annually, with treatment systemsadded and bottled water provided if water does not meet potable standards.)
4. Refuse (garbage pickup) and recycling (where offered) services shall be provided.
5. Basic phone service (a landline or one basic cell phone)
6. Antenna for Television, OR the connection/installation fee for basic TV (NOT ongoing service)
7. Functional smoke detectors, carbon monoxide detectors, and fire extinguishers on each floor
Are the utility provisions as set forth above being fulfilled?
Explain
Next-step action and timetable
XIV) MAINTENANCE STANDARDS TO BE REVIEWED ANNUALLY
1. Lawn mowing/care and snow removal is the responsibility of the resident clergy, but appropriate equipment must be provided and maintained by the church.
2. Clergy may perform basic maintenance with material re-imbursement but shall not be requiredto do this.
3. No painting or remodeling or structural changes shall be done without approval bychurch/charge leadership.
4. The church/charge shall monitor the parsonage for regular maintenance, appliance care, andequipment and capital upgrades, etc.
5. Are the following checked annually to comply with minimum standards for safe inhabitance?

Chimney, fireplace, wood-burning stoveSewer/septicPlumbingWater supply (including hot water)ElectricalLocking mechanisms/securityAir quality (with specific attention given to mold issues)Termite, insect and vermin control
Explain
Next-step action and timetable
Is the church/charge budgeting monies annually for parsonage repairs/maintenance (with unused fundsescrowed at the end of the year)?
Explain
Next-step action and timetable
XV) PET CARE AND PROPERTY RESPONSIBILITY

While clergy and clergy families have the right to pet ownership, appropriate care of the pets and ofthe parsonage property is essential. Clergy are responsible for any damages caused by pets.
Are pets on the premise are being adequately and humanely cared for?
Notes
Is there evidence of damage (having occurred or now occurring) to theParsonage property (flooring, walls, entrances, grounds, etc.) in any way(including but not limited to visual damage, odor impact, etc.)?
Explain
Next-step action and timetable
XVI) ANNUAL, MANDATED, PARSONAGE INSPECTION

Each church/charge and each appointed pastor residing in a parsonage MUST schedule an annualparsonage inspection at the pastor’s convenience. Said inspection should include walkthrough by theclergy (and spouse as desired), Pastor (Staff) Parish Relations Chair or designee, and Trustee Chair ordesignee. This form should be used to guide the inspection, facilitate conversation, and serve as thebasis for outlining action steps. This Parsonage Inspection should be presented to Trustees and/orLeadership Council, and the Church/Charge Conference.
The District Superintendent must be notified of any inadequacies, and informedof the timetable for action toward correction/upgrade and compliance.Once the reported action is completed, the District Superintendent shall be notified.
XVII) AT THE TIME OF APPOINTMENT CHANGE AND TRANSITION
Exiting clergy shall:
1. Remove all personal property and arrange for removal of unwanted items, trash, etc.
2. Leave the house clean, including appliances, cabinets, garages, etc
3. Sanitize the house of pet odors, etc.
4. Remove any items or aspects introduced into the house/property by clergy/clergy family.
5. Surrender all parsonage keys and garage accesses
The church/charge shall:
1. Attend to window treatments, cleaning and upgrades.
2. Clean all carpets and flooring
3. Assess smoke and carbon monoxide detectors, fire extinguishers, and appliances.
4. Assess electrical, plumbing, security and all parsonage systems – taking appropriate actionfor necessary upgrades.
5. Initiate repairs, and paint (neutral colors).
This completed report must be shared with Trustees and/or Council, and the District Superintendent forreview, and then must be presented to the Church/Charge Conference for review
Form Submission Info

Who is filling this out and where should the final PDF be sent
Name

First NameLast Name
Email
example@example.com
Please verify that you are human*
Should be Empty:

ANNUAL PARSONAGE INSPECTION REPORT (¶2533.4)

PARSONAGE INSPECTION CONVERSATION/ACTIONS:

I) SOUND CONSTRUCTION and LOCAL CODES:

II) THE LOT/GROUNDS:

III) ENTRANCES:

IV) WINDOWS, DOORS AND TREATMENTS:

V) ELECTRICAL:

VI) HEATING AND COOLING SYSTEMS:

VII) ACCESSIBILITY:

VIII) Garage

IX) Basement

X) APPLICANCES / EQUIPMENT:

XI) Interior Rooms and Standards

Kitchen

Living Room

Dining Room

Family Room

Bathrooms

Laundry Room

Bedrooms

Pastor's Study/Office

Study/Church Office Combined

XII) Exterior Standards

XIII) UTILITIES*/SERVICES TO BE PROVIDED

XIV) MAINTENANCE STANDARDS TO BE REVIEWED ANNUALLY

XV) PET CARE AND PROPERTY RESPONSIBILITY

XVI) ANNUAL, MANDATED, PARSONAGE INSPECTION

XVII) AT THE TIME OF APPOINTMENT CHANGE AND TRANSITION

Form Submission Info